Job description

The Personal Assistant & Household Operations Coordinator manages the executive’s personal life and household operations end-to-end. This is a hands-on role suited for a detail-obsessed operator who excels at vendor and staff coordination, personal scheduling, household logistics, and pristine execution. This position is on-site full time in Fort Lauderdale/Miami, FL. We are open to candidates currently based in other major metropolitan markets who can relocate. Experience operating at a NYC-caliber pace with high standards, urgency, and discretion is a strong plus. Location: Fort Lauderdale/Miami, FL (full-time, on-site) Schedule: Flexibility required, including evenings/weekends/holidays as needed Household & Vendor Oversight • Coordinate and oversee household vendors and service providers (e.g., maintenance, renovations). • Source, vet, and manage contractors; ensure quality, timelines, and accountability. • Track household schedules (cleaning/maintenance), inventories, deliveries, and warranties. Personal & Family Scheduling • Manage personal and family calendars; ensure frictionless integration with professional commitments. • Book appointments, reservations, and experiences; manage reminders and confirmations. • Handle personal errands, purchases, gifting, wardrobe logistics, and returns. Travel & Events • Plan and execute personal and family travel (commercial or private), with detailed itineraries and contingency planning. • Coordinate private events and gatherings (guest lists, catering, venues, logistics). Budgeting & Administration • Process invoices, track expenses, and manage household budgets; maintain organized documentation. • Implement systems to improve efficiency (trackers, checklists, SOPs). Qualifications • Personal Assistant, Household/Estate Coordinator, or similar client-facing experience supporting a high-demand principal is preferred. • Proven experience with vendor management, household logistics, and event coordination. • Excellent organization, communication, and problem-solving. • Tech-savvy with office suites and basic project/task tools (e.g., Google Workspace, Microsoft Office, Asana/Trello). • Uncompromising discretion and professionalism. Additional Requirements • Availability: On-call for urgent/last-minute needs; flexible schedule. • Mindset: “No-task-too-small” approach paired with high standards and ownership.

Requirements

Must-haves

Location: Fort Lauderdale/Miami, FL (full-time, on-site)
Schedule: Flexibility required, including evenings/weekends/holidays as needed
Household & Vendor Oversight
Coordinate and oversee household vendors and service providers (e.g., maintenance, renovations).
Source, vet, and manage contractors; ensure quality, timelines, and accountability.
Track household schedules (cleaning/maintenance), inventories, deliveries, and warranties.
Personal & Family Scheduling
Manage personal and family calendars; ensure frictionless integration with professional commitments.
Book appointments, reservations, and experiences; manage reminders and confirmations.
Handle personal errands, purchases, gifting, wardrobe logistics, and returns.
Travel & Events
Plan and execute personal and family travel (commercial or private), with detailed itineraries and contingency planning.
Coordinate private events and gatherings (guest lists, catering, venues, logistics).
Budgeting & Administration
Process invoices, track expenses, and manage household budgets; maintain organized documentation.
Implement systems to improve efficiency (trackers, checklists, SOPs).
Proven experience with vendor management, household logistics, and event coordination.
Excellent organization, communication, and problem-solving.
Tech-savvy with office suites and basic project/task tools (e.g., Google Workspace, Microsoft Office, Asana/Trello).
Uncompromising discretion and professionalism.
Additional Requirements
Availability: On-call for urgent/last-minute needs; flexible schedule.
Mindset: “No-task-too-small” approach paired with high standards and ownership.

Nice-to-haves

Personal Assistant, Household/Estate Coordinator, or similar client-facing experience supporting a high-demand principal is preferred.

Application prep

Use the role’s language and application details while tailoring your materials.

Platform: ukg
Effort: medium