Job description

VP/Director of Finance & Administration Nanobiosym | Cambridge, MA | Onsite Nanobiosym is an innovative nanotechnology company in Cambridge, MA developing next gen diagnostics to address a broad range of diseases. Founded by an MIT/Harvard alum to work at the interface of physics, nanotechnology, and biomedicine, this hyper-growth company offers unique career opportunities with strong long-term incentives. We are seeking a rock-star candidate to take charge of our finance and administrative functions and play an integral leadership role in the company's scale-up. Position Summary The VP/Director of Finance & Administration will own all financial, accounting, legal, HR, IT, Security, and administrative operations of the company - from hands-on general ledger work to the systems, records, and controls and compliance management that let a growing company run cleanly. This is a rare role for a high-caliber professional who is equally comfortable closing the books, keeping the day-to-day running efficiently, and sitting at the strategy table. You are hands-on, self-motivated, emotionally intelligent, and thrive in a dynamic workplace, with the business judgment and communication skills needed to interact with a variety of people inside and outside the company. Key Responsibilities Financial Reporting & Accounting • Own the general ledger, month-end and year-end close, and preparation of GAAP-compliant financial statements • Deliver timely, accurate monthly and quarterly reporting packages to the CEO, Executive Management, and the Board • Direct AP, AR, payroll, invoicing, vendor management and negotiations, and collections - supervising the function while remaining hands-on as needed; Cut Costs, Build cost efficiency, negotiate supplier contracts, • Lead budgeting, forecasting, and cash management to support growth • Manage or assist tax filings for all entities and implement accounting policies, internal controls, and close calendars • Build reporting that scales: standardized templates, defined close cycles, and dashboards leadership can act on Audit, Compliance & Due Diligence • Own audit preparation end to end - schedules, reconciliations, supporting documentation, and auditor coordination • Manage compliance across grants, contracts, tax, employment, and regulatory requirements • Prepare due diligence reports and respond to diligence requests with complete, well-organized documentation • Negotiatel contracts, Maintain all corporate records, entity filings, and insurance coverage Legal & Contracts • Draft, review, negotiate, and administer contracts - vendor, customer, employment, NDA, consulting, and partnership agreements/contracts • Manage outside corporate adn IP legal counsel and IP/patent filing relationships, bringing routine work in-house where practical • Track contract obligations, renewals, and deadlines so nothing lapses HR, Hiring & Personnel • Own hiring end to end - sourcing, applicant tracking, pipeline management, offers, and onboarding • Administer benefits, health insurance billing, and payroll changes • Handle personnel matters including performance issues, staff conflicts, absenteeism, and terminations, in compliance with state and federal employment law • Build and enforce HR policies and documentation as headcount grows • Build physical and cybersecurity, risk management, negotiate insurance packages Operations, Systems & Scale • Run day-to-day operations efficiently - office, purchasing, vendor sourcing and bids, and cost savings across the board • Own document and data organization: paper and electronic files, contract repositories, financial records, and version control, structured so anything can be located on demand • Select and implement accounting, (ERP) , (benefits) payroll, HRIS, and operational systems that replace manual work • Put repeatable, documented processes and controls in place so operations hold up as headcount and complexity scale • Support the CEO on communications, planning, and follow-through on key action items Minimum Qualifications • 10+ years of progressive finance, accounting, operations, and administration experience, including time in a senior or leadership capacity • Bachelor's degree required; graduate degree preferred • Expertise in GAAP, audit preparation, tax, and internal controls; SOX familiarity • Working knowledge of state and federal employment law and commercial contracting • Track record of implementing systems and processes that scaled with a growing organization • Demonstrated ability to operate both strategically and hands-on in a lean environment • Highly developed verbal and written communication skills, strong organizational and analytical ability, and excellent attention to detail across competing priorities • Responsive and proactive, with the ability to work well under tight deadlines and rapidly changing demands Preferred Qualifications • CPA and/or MBA; Ideally Big Four accounting experience, or Top Tier corporate experience • Startup, biotech, life sciences, or digital healthcare background • Experience managing outside counsel, HR functions, or diligence processes in a lean environment Personal Qualities • You resonate with Nanobiosym's mission • You are results and deadline driven, and work well under high-pressure situations • You are comfortable with working long hours • You are resourceful, flexible, tactful, and persistent • You have positive energy, a sense of humor, and a can-do attitude • You have high ethical standards, are highly trustworthy and loyal, and handle confidential information with discretion • You are required to work onsite for this position Why Join Us • Own the finance and administration functions of a hyper-growth company with a clear path to expanded leadership • Build the systems, controls, and infrastructure that carry the company through its next stage of scale • Work with a world-class team at the forefront of nanotechnology, physics, biomedicine and AI.

Requirements

Must-haves

VP/Director of Finance & Administration
Nanobiosym | Cambridge, MA | Onsite
Financial Reporting & Accounting
Own the general ledger, month-end and year-end close, and preparation of GAAP-compliant financial statements
Deliver timely, accurate monthly and quarterly reporting packages to the CEO, Executive Management, and the Board
Direct AP, AR, payroll, invoicing, vendor management and negotiations, and collections - supervising the function while remaining hands-on as needed; Cut Costs, Build cost efficiency, negotiate supplier contracts,
Lead budgeting, forecasting, and cash management to support growth
Manage or assist tax filings for all entities and implement accounting policies, internal controls, and close calendars
Build reporting that scales: standardized templates, defined close cycles, and dashboards leadership can act on
Audit, Compliance & Due Diligence
Own audit preparation end to end - schedules, reconciliations, supporting documentation, and auditor coordination
Manage compliance across grants, contracts, tax, employment, and regulatory requirements
Prepare due diligence reports and respond to diligence requests with complete, well-organized documentation

Nice-to-haves

Bachelor's degree required; graduate degree preferred
CPA and/or MBA; Ideally Big Four accounting experience, or Top Tier corporate experience
Startup, biotech, life sciences, or digital healthcare background
Experience managing outside counsel, HR functions, or diligence processes in a lean environment
Personal Qualities
You resonate with Nanobiosym's mission
You are results and deadline driven, and work well under high-pressure situations
You are comfortable with working long hours
You are resourceful, flexible, tactful, and persistent
You have positive energy, a sense of humor, and a can-do attitude
You have high ethical standards, are highly trustworthy and loyal, and handle confidential information with discretion

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Benefits

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Health Insurance