Job description

Barrios Technology is an engineering solutions partner with more than 45 years of experience supporting NASA and the commercial space industry. We deliver innovative engineering, software, and technology integration services across NASA centers nationwide. Barrios prides itself on a people-focused culture that values creativity, diversity, professional growth, and a healthy work–life balance. An excellent opportunity to join the Low Earth Orbit (LEO) Avionics and Software Software Development and Integration Laboratory (SDIL) Integration and Testing Team as an Administrative Support Specialist . In this role, you will provide comprehensive administrative and organizational support to managers, engineers, and technical personnel supporting critical mission operations under the Integrated Mission Operations Contract (IMOC). The successful candidate will play a key role in ensuring efficient communication, documentation management, meeting coordination, and overall team effectiveness within a fast-paced, mission-focused environment. The LEO Avionics and Software Administrative Support Specialist will: • Manage professional communications, including responding to inquiries and facilitating coordination among NASA, commercial, and international partner teams. • Maintain executive and team calendars; schedule and coordinate meetings; prepare agendas; record meeting minutes; and track action items through completion. • Administer and maintain SharePoint sites, process documentation, compliance records, and structured document management systems. • Develop, format, and distribute reports, presentations, briefings, training materials, and other professional documentation. • Perform data entry, document updates, and record maintenance while ensuring document integrity, accuracy, and version control. • Provide administrative support to managers and mission-focused teams, including coordination of special projects, team events, and operational activities. • Prioritize and manage multiple tasks effectively in a dynamic operational environment while maintaining a high level of accuracy and professionalism. • Perform other duties as assigned. Required Education/Experience/Skills: • Bachelor’s degree in business administration, Management, Communications, Information Systems, or a related field, plus five (5) or more years of relevant experience in administrative support, operations coordination, document management, or technical team support; or any equivalent combination of education/experience. Preferences: • Experience supporting engineering, aerospace, government, or other technical organizations. • Experience with SharePoint administration, document control, and configuration management. • Familiarity with NASA operations, processes, and organizational environments. • Proficiency with Microsoft Office Suite, Outlook, SharePoint, and Microsoft Teams. • Experience configuring and maintaining SharePoint site collections, permissions structures, and metadata management frameworks. • Strong organizational, records management, and document control skills. • Excellent written and verbal communication abilities, including professional writing, editing, formatting, and proofreading. • Demonstrated ability to solve problems, manage competing priorities, and meet deadlines in a fast-paced environment. • Strong attention to detail and commitment to accuracy. Essential Requirements • Must be a U.S. Citizen and successfully complete a U.S. government background investigation. • Applicant selected may be subject to government security investigation and must meet eligibility requirements for access to classified information. • Work may involve sitting for extended periods. • May require lifting and carrying up to 25 lb. • Must have sufficient mobility to enter areas of test facilities where necessary. • Generally, an office environment but can involve inside or outside work depending on task. • Standard office equipment (PC, telephone, fax, etc.) • Regular attendance in accordance with established work schedule is critical. • Ability to work outside normal schedule and adjust schedule to meet peak periods and surge requirements when required. • Must be able to work in a team atmosphere. • Must put forward a professional behavior that enhances productivity and promotes teamwork and cooperation. • Grooming and dress must be appropriate for the position and must not impose a safety risk/hazard to the employee or others. • This position may require some commuting and traveling to other installations as needed. Don’t miss out on this great opportunity; for immediate consideration, apply now! Barrios Technology is a drug-free workplace, which is imperative to the health and safety of all employees and is required as a condition of receiving contracts from federal agencies. Please remember that regardless of the legalization of marijuana in several states, possession and use continues to be illegal under the federal Controlled Substances Act. This includes the use of some CBD products. A post-offer, pre-employment drug test is a condition of employment. Barrios Technology is an Equal Employment Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.

Requirements

Must-haves

The LEO Avionics and Software Administrative Support Specialist will:
Manage professional communications, including responding to inquiries and facilitating coordination among NASA, commercial, and international partner teams.
Maintain executive and team calendars; schedule and coordinate meetings; prepare agendas; record meeting minutes; and track action items through completion.
Administer and maintain SharePoint sites, process documentation, compliance records, and structured document management systems.
Develop, format, and distribute reports, presentations, briefings, training materials, and other professional documentation.
Perform data entry, document updates, and record maintenance while ensuring document integrity, accuracy, and version control.
Provide administrative support to managers and mission-focused teams, including coordination of special projects, team events, and operational activities.
Prioritize and manage multiple tasks effectively in a dynamic operational environment while maintaining a high level of accuracy and professionalism.
Perform other duties as assigned.
Experience supporting engineering, aerospace, government, or other technical organizations.
Experience with SharePoint administration, document control, and configuration management.
Familiarity with NASA operations, processes, and organizational environments.
Proficiency with Microsoft Office Suite, Outlook, SharePoint, and Microsoft Teams.
Experience configuring and maintaining SharePoint site collections, permissions structures, and metadata management frameworks.
Strong organizational, records management, and document control skills.
Excellent written and verbal communication abilities, including professional writing, editing, formatting, and proofreading.
Demonstrated ability to solve problems, manage competing priorities, and meet deadlines in a fast-paced environment.
Strong attention to detail and commitment to accuracy.
Essential Requirements
Must be a U.S. Citizen and successfully complete a U.S. government background investigation.
Applicant selected may be subject to government security investigation and must meet eligibility requirements for access to classified information.
Work may involve sitting for extended periods.
May require lifting and carrying up to 25 lb.
Must have sufficient mobility to enter areas of test facilities where necessary.

Nice-to-haves

None flagged.

Application prep

Use the role’s language and application details while tailoring your materials.

Platform: icims
Effort: medium