Senior Marketing & Proposal Specialist at Geosyntec Consultants

Job description

Do you want to build an impactful career to change the world for the better?  Geosyntec Consultants, Inc, headquartered in Boca Raton, FL, has an exciting opportunity in our North America West region for a Senior Marketing and Proposal Specialist supporting our team across California from our San Diego, Sacramento, Orange County, Los Angeles, CA offices. The opportunity to work a fully remote (must be available to work standard business hours aligned within the Pacific Time Zone) schedule from your home-office may be available for this position at the discretion of the Company. The position will support our talented technical practitioners with developing compliant, comprehensive, and compelling submittals (proposals and statements of qualifications (SOQs)). Utilizing superb writing, organizational, and communication skills, the role will participate in the Go/No-Go process; manage, schedule, edit, and produce submittals and related sales-support materials; evaluate selection criteria; and develop appropriate response strategies. Geosyntec is an innovative, international engineering and consulting firm serving private and public-sector clients to address new ventures and complex problems involving our environment, natural resources, and civil infrastructure. Our engineers, scientists, technical and project employees serve our clients from offices across the world. Ranked by ENR as one of the top environmental engineering design firms, Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service. We invest in our people. Each employee is unique, and your career at Geosyntec will be too. We offer competitive pay and benefits, and well-being programs to support you and your family. To Learn More Visit: geosyntec.com Proposal & Pursuit Leadership • Lead and coordinate all aspects of competitive proposal and SOQ preparation-from initial planning and content development through production and on-time delivery; • Own proposal schedules, facilitate kickoff meetings, and keep technical contributors on track; escalate issues thoughtfully when needed; • Lead or advocate for Go/No-Go discussions, preparing and pre-filling decision matrices with relevant data such as client history, capacity, and prior debrief notes; • Draft and refine key proposal sections, including cover letters, introductions, win themes, project experience, and team structure narratives; • Apply advanced layout and design skills in Adobe InDesign to customize templates, integrate graphics, and ensure a polished final product; • Plan for visual storytelling early in the pursuit process; collaborate with graphics teams to incorporate charts, infographics, and imagery that enhance client messaging; • Maintain responsibility for proposal compliance, formatting, QA/QC, and delivery logistics; • Participate in and help facilitate client and internal debriefs to gather feedback and improve future submittals; • Assist in preparing for and designing client interviews and presentations, ensuring consistency with pursuit themes and client drivers; • Review content from the client's perspective and provide actionable feedback to project teams to improve clarity and impact. Collaboration & Communication • Build strong working relationships with seller-doers, project managers, and regional technical leaders; • Help connect technical staff across regions and disciplines to support pre-positioning and active pursuits; • Serve as a peer mentor to other marketing staff, sharing best practices and lessons learned; Process Development & Content Management • Maintain and improve systems to track pursuit activity, award outcomes, proposal content, and visual assets; • Assist in the evaluation and improvement of marketing tools and processes, sharing recommendations with leadership; • Support the upkeep and accuracy of core marketing collateral including resumes, project descriptions, and boilerplate libraries; • Help identify gaps or outdated content and collaborate with project managers and subject matter experts to fill them; • Develop branded flyers, brochures, and statements of qualification to support targeted BD initiatives; • Draft or approve news announcements and internal/external communications in coordination with marketing leads. Market Research & Campaign Support • Conduct client, market, and competitor research to inform pursuit strategy and business development planning; • Analyze findings and present summaries to technical and marketing leadership as needed; • Support targeted marketing campaigns, including post-campaign debriefs to evaluate impact; • Assist with developing and submitting award nominations, ensuring compliance and messaging quality; • Contribute to special projects, research efforts, or firmwide initiatives as assigned; • Collaborate with corporate marketing, HGAs, and MPCD teams as needed to ensure alignment and support. • A bachelor’s degree in marketing, journalism, communications, or public relations with six (6) years or more of progressive professional experience in engineering, architecture, or commercial construction is required or ten (10) years of directly related experience or any equivalent combination of experience and training that provides the knowledge, skills and abilities to perform the responsibilities of the position. (required) • Progressive professional experience includes performing increasingly complex and varied technical and project assignments in the field of marketing and advertising and prior experience leading proposal teams.(required) • Familiarity with graphic design and production, desktop publishing and presentation software. (preferred) • Working knowledge of the following Microsoft products is required: Excel, Outlook, PowerPoint, Visio, Word, Teams, and SharePoint. (required) • Proficiency in Adobe InDesign experience. (required) • Possess an understanding and/or experience of (i) the RFQ/RFP process, (ii) techniques associated with the evaluation of promotional activities, (iii) federal, state and local procurement procedures, and (iv) activities associated with the development and evaluation of marketing plans and their effectiveness.(preferred) • Ability to read, analyze and interpret marketing, technical, and other business documents. (required) • Ability to interview technical practitioners for marketing materials and proposals. (required) • Ability to author marketing materials and correspondence that is well written and organized, clearly presented, focused on the subject at hand and furthers the Geosyntec “brand”. (required) • Ability to create effective presentations and respond to inquiries from internal and external clients. (required) • Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. (required) • Ability to write in a marketing and/or journalistic manner. (required) • Availability to work standard business hours aligned within the Pacific Time Zone. (preferred) This opportunity will be posted for at least five days. Below are the potential compensation ranges that we in good faith believe are applicable for this role at the time of this posting and are only applicable for jobs to be performed in the specified location(s) below. The typical base salary range for this position is just one component of Geosyntec’s total compensation package for employees. Actual compensation will be determined based on education, experience, skill set and location. • Minimum Salary: $94,760/year / Maximum Salary: $125,000/year ( California ) We offer a comprehensive benefits package including, paid holidays, vacation, sick, and personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible employees. #LI-JR1 #LI-Remote

Requirements

Must-haves

Do you want to build an impactful career to change the world for the better?
We invest in our people. Each employee is unique, and your career at Geosyntec will be too. We offer competitive pay and benefits, and well-being programs to support you and your family.
Proposal & Pursuit Leadership
Lead and coordinate all aspects of competitive proposal and SOQ preparation-from initial planning and content development through production and on-time delivery;
Own proposal schedules, facilitate kickoff meetings, and keep technical contributors on track; escalate issues thoughtfully when needed;
Lead or advocate for Go/No-Go discussions, preparing and pre-filling decision matrices with relevant data such as client history, capacity, and prior debrief notes;
Draft and refine key proposal sections, including cover letters, introductions, win themes, project experience, and team structure narratives;
Apply advanced layout and design skills in Adobe InDesign to customize templates, integrate graphics, and ensure a polished final product;
Plan for visual storytelling early in the pursuit process; collaborate with graphics teams to incorporate charts, infographics, and imagery that enhance client messaging;
Maintain responsibility for proposal compliance, formatting, QA/QC, and delivery logistics;
Participate in and help facilitate client and internal debriefs to gather feedback and improve future submittals;
Assist in preparing for and designing client interviews and presentations, ensuring consistency with pursuit themes and client drivers;
Review content from the client's perspective and provide actionable feedback to project teams to improve clarity and impact.
Collaboration & Communication
Build strong working relationships with seller-doers, project managers, and regional technical leaders;
Help connect technical staff across regions and disciplines to support pre-positioning and active pursuits;
Serve as a peer mentor to other marketing staff, sharing best practices and lessons learned;
Process Development & Content Management
Maintain and improve systems to track pursuit activity, award outcomes, proposal content, and visual assets;
Assist in the evaluation and improvement of marketing tools and processes, sharing recommendations with leadership;
Support the upkeep and accuracy of core marketing collateral including resumes, project descriptions, and boilerplate libraries;
Help identify gaps or outdated content and collaborate with project managers and subject matter experts to fill them;

Nice-to-haves

Familiarity with graphic design and production, desktop publishing and presentation software. (preferred)
Availability to work standard business hours aligned within the Pacific Time Zone. (preferred)

Application prep

Use the role’s language and application details while tailoring your materials.

Keywords to mirror

Platform: icims
Effort: medium

Benefits

Benefits detected in the listing.

Dental

Vision

401(K)

Paid Time Off