Job description

The Community Manager Supervisor assumes responsibility for insuring the efficiency and effectiveness of the Community Managers they represent. The Community Manager Supervisor also manages Association operations and administrative functions in order to maintain a smooth running & properly functioning Community, for the purpose of on-time product and service delivery to the Client to their assigned communities, along with the assigned communities of the team members they represent. RESPONSIBILITIES This position reports to the Director of Community Management Works with the Community Managers, Board Members, Director of Community Management to develop strategic direction and timely delivery, for the Associations managed, for contract delivery Ensures alignment of activities which meet the mission, vision and agreed critical success factors and goals of the Company and Board of Directors Oversees development, communication, and monitors Association budgets, taxes, collections, processes and procedures Reviews monthly financial reporting and makes recommendations to the Community Managers as to anticipated shortfalls and/or excess funding by budget line item Reviews bids and vendor contracts for property-level services in accordance with the parameters of the Association management agreement and Board of Directors Performs spot audits of utility companies’ invoices for payment in accordance with the client’s accounting procedures and timely delivery by due date Performs review of monthly inspections of all common properties within each Association and deed restriction violation communication, in accordance with the recorded covenants Available to attend Board and Annual meetings, as needed, to support, train, and provide proactive supervision for developing Community Managers Review and confirm timely distribution of meeting notices, agendas and minutes of meeting Oversee all procedures relating to enforcement of recorded rules and regulations, policies and procedures, and current laws First line responder to escalated complaint calls from Board Members, homeowners, and vendors. Insure that calls are acted upon and that follow up action taken is properly recorded and reported with the concurrence and knowledge of the Director of Community Management. Supervises the day to day operations of their assigned team. Understands and adheres to all company health and safety procedures as they relate to essential job functions QUALIFICATIONS Proven verbal and written communication skills in order to interface with residents, Board members and vendors Ability to establish strong interpersonal relationships with assigned Community Managers, Board members and vendors Strong organizational skills, ability to prioritize work and attention to detail Strong customer service skills Strong presentation skills Strong time management skills Ability to adapt to change within the organization and the needs of the client Proficient in Windows and MS Office with excellent Excel capabilities Strong leadership and influence skills EDUCATION and/or EXPERIENCE Bachelor’s Degree with Community/Association management or equivalent industry experience, or Associates Degree with Community/Associate management or industry equivalent experience. CERTIFICATES, LICENSES, REGISTRATIONS CMCA, AMS, or PCAM Designation preferred PHYSICAL DEMANDS Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions

Requirements

Must-haves

This position reports to the Director of Community Management
Works with the Community Managers, Board Members, Director of Community Management to develop strategic direction and timely delivery, for the Associations managed, for contract delivery
Ensures alignment of activities which meet the mission, vision and agreed critical success factors and goals of the Company and Board of Directors
Oversees development, communication, and monitors Association budgets, taxes, collections, processes and procedures
Reviews monthly financial reporting and makes recommendations to the Community Managers as to anticipated shortfalls and/or excess funding by budget line item
Reviews bids and vendor contracts for property-level services in accordance with the parameters of the Association management agreement and Board of Directors
Performs spot audits of utility companies’ invoices for payment in accordance with the client’s accounting procedures and timely delivery by due date
Performs review of monthly inspections of all common properties within each Association and deed restriction violation communication, in accordance with the recorded covenants
Available to attend Board and Annual meetings, as needed, to support, train, and provide proactive supervision for developing Community Managers
Review and confirm timely distribution of meeting notices, agendas and minutes of meeting
Oversee all procedures relating to enforcement of recorded rules and regulations, policies and procedures, and current laws
Supervises the day to day operations of their assigned team.
Understands and adheres to all company health and safety procedures as they relate to essential job functions
Proven verbal and written communication skills in order to interface with residents, Board members and vendors
Ability to establish strong interpersonal relationships with assigned Community Managers, Board members and vendors
Strong organizational skills, ability to prioritize work and attention to detail
Strong customer service skills
Strong presentation skills
Strong time management skills
Ability to adapt to change within the organization and the needs of the client
Proficient in Windows and MS Office with excellent Excel capabilities
Strong leadership and influence skills
EDUCATION and/or EXPERIENCE

Nice-to-haves

CMCA, AMS, or PCAM Designation preferred

Application prep

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Platform: dayforce
Effort: medium

Benefits

Benefits detected in the listing.

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