Job description

Doctronic | Financial Planning & Analysis FP&A Manager New York City, NY • On-site • Reports to Director of Finance About Doctronic Doctronic is the first AI legally authorized to practice medicine. We are processing millions of consultations monthly with 99%+ treatment plan accuracy validated by board-certified clinicians. As we scale through our next growth phase, we are building the operational infrastructure to match our ambitions. About the Role We are looking for a FP&A Manager to sit at the intersection of FP&A and business operations. This is a high-ownership, hands-on role supporting the Director of Finance across financial controls, vendor management, corporate administration, and compliance operations. You will build and run the systems that keep Doctronic financially disciplined and operationally tight as we grow. What You’ll Do Financial Planning & Controls - Maintain an ongoing, dynamic budget review process - not a static 12-month cycle - so leadership always has a current picture of where we stand - Prepare and maintain budget vs. actuals reporting, driving alignment and accountability with senior management - Understand and report on weekly cash position to ensure accurate, timely visibility into cash Ramp & AP Management - Own the end-to-end Ramp workflow from draft invoice ingestion through approval-ready bill preparation - Identify and implement process improvements that reduce manual work and accelerate the AP cycle - Ensure invoices are clean, coded, and routed correctly before hitting the approval queue Vendor Management - Develop and maintain a procurement process that defines who can authorize spend at various thresholds - Manage vendor renewal calendars and ensure no material contracts auto-renew without review - Build cost models capturing fixed vs. variable costs, contract terms, and payment structure (upfront vs. installment) - Coordinate with legal counsel on vendor and consultant contracts as needed Corporate Administration - Support the R&D tax credit process by gathering and organizing relevant data and documentation - Collect and maintain financial and operational data needed for reporting or compliance such as investor reporting, tax filing, etc. - Complete corporate forms and filings (e.g., new banking relationships or payment processor changes) - Assist HR on corporate administration tasks such as address changes and entity-level updates Insurance Management - Own all business insurance applications, renewals, and policy management - Manage insurance requirements specific to healthcare operations, including MSO/PC structure coverage - Coordinate with brokers and carriers to ensure adequate and cost-effective coverage at all times Who You Are - 3–5 years of experience in finance, operations, or a finance-adjacent role - ideally at a startup or high-growth company - 2 years of investment banking experience at a top financial institution or comparably rigorous program - Highly organized and process-minded: you build systems, not workarounds - Comfortable owning a wide scope of work independently, with a bias toward action - Detail-oriented with high standards for accuracy, especially in financial reporting and contracts - Strong communicator who can work cross-functionally with legal, HR, and senior leadership - Proficient with financial tools and platforms; familiarity with Ramp, QuickBooks, or similar systems is a plus - Comfortable navigating ambiguity and building structure in a fast-moving environment Compensation & Benefits - Competitive base salary + equity - On-site in New York City, working directly alongside executive leadership - The chance to build financial and operational infrastructure at a company transforming healthcare with AI - Health benefits reimbursement - Flexible PTO - Parental Leave: 12 weeks fully paid parental leave for all parents, regardless of gender or path to parenthood — no distinction between birthing and non-birthing parents Reports to: Director of Finance Location: New York City | On-site

Requirements

Must-haves

Doctronic | Financial Planning & Analysis
FP&A Manager
New York City, NY • On-site • Reports to Director of Finance
What You’ll Do
Financial Planning & Controls
Maintain an ongoing, dynamic budget review process - not a static 12-month cycle - so leadership always has a current picture of where we stand
Prepare and maintain budget vs. actuals reporting, driving alignment and accountability with senior management
Understand and report on weekly cash position to ensure accurate, timely visibility into cash
Ramp & AP Management
Own the end-to-end Ramp workflow from draft invoice ingestion through approval-ready bill preparation
Identify and implement process improvements that reduce manual work and accelerate the AP cycle
Ensure invoices are clean, coded, and routed correctly before hitting the approval queue
Vendor Management
Develop and maintain a procurement process that defines who can authorize spend at various thresholds
Manage vendor renewal calendars and ensure no material contracts auto-renew without review
Build cost models capturing fixed vs. variable costs, contract terms, and payment structure (upfront vs. installment)
Coordinate with legal counsel on vendor and consultant contracts as needed
Corporate Administration
Support the R&D tax credit process by gathering and organizing relevant data and documentation
Collect and maintain financial and operational data needed for reporting or compliance such as investor reporting, tax filing, etc.
Complete corporate forms and filings (e.g., new banking relationships or payment processor changes)
Assist HR on corporate administration tasks such as address changes and entity-level updates
Insurance Management

Nice-to-haves

Proficient with financial tools and platforms; familiarity with Ramp, QuickBooks, or similar systems is a plus

Application prep

Use the role’s language and application details while tailoring your materials.

Keywords to mirror

Platform: ashby
Effort: quick

Benefits

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Pto

Parental Leave