Job description

Dept: Enterprise Procurement Will this position be required to work onsite for any reason at any time? Yes, 1 day per week. Position Summary The Procurement Business Analyst/Administrative support role provides operational, administrative, and project coordination support for Enterprise Procurement. This role is responsible for managing departmental logistics, coordinating meetings and events, supporting leadership initiatives, maintaining departmental processes and communications, and assisting with special projects. Key Responsibilities Operational and Administrative Support Coordinate calendars, meetings, and scheduling activities for leaders and team members. Manage travel arrangements, expense reports, and procurement-related administrative processes. Support onboarding activities for leaders and new team members, including coordination of introductions and leadership playbooks. Maintain organizational charts, departmental contact information, and internal communications. Assist with software requests, supply ordering, and other operational support activities. Provide backup support for shared department mailboxes and inquiries. Meeting and Event Management Plan and coordinate departmental meetings, workshops, and special events. Manage meeting logistics including agendas, presentation materials, room reservations, audio/visual coordination, food and beverage arrangements, and onsite support. Coordinate department gatherings, recognition events, mentoring program activities, and leadership workshops. Support conference and external event logistics, including material preparation and participant coordination. Project Coordination and Business Support Assist with strategic initiatives, transformation efforts, and special projects by coordinating meetings, tracking deliverables, and organizing project documentation. Support leadership planning activities, annual planning exercises, and department initiatives. Gather, organize, and maintain project-related information and action items. Partner with cross-functional teams to ensure timely completion of project milestones. Financial and Compliance Administration Monitor and track annual compliance training completion and provide status updates to leadership. Support departmental purchasing card administration and expense verification Coordinate invoice and expense documentation to ensure timely processing and accurate reporting. Communications and Collaboration Serve as a liaison between Procurement leadership and internal business partners. Coordinate communications related to department programs, events, and initiatives. Support supplier engagement activities, recognition programs, and stakeholder communications. SharePoint and Process Support Assist with SharePoint maintenance, document organization, and content updates. Support department process improvements and operational efficiency initiatives. Troubleshoot basic user issues and coordinate solutions with appropriate teams. Maintain departmental records, templates, and operational documentation. Qualifications Experience 3+ years of experience in administrative coordination, business operations, project coordination, procurement support, or a related role. Experience supporting leadership teams and managing multiple priorities in a fast-paced environment. Experience coordinating meetings, events, and cross-functional projects preferred. Skills and Competencies Strong organizational and project coordination skills. Excellent verbal and written communication abilities. Advanced proficiency with Microsoft Office, including Outlook, PowerPoint, Excel, Teams, and SharePoint. Ability to manage multiple projects simultaneously and meet deadlines. Strong attention to detail and follow-through. Ability to work independently while effectively collaborating across teams. Professional discretion when handling confidential information. Customer-service mindset with strong relationship-building skills. Success Factors The successful candidate is highly organized, proactive, detail-oriented, and capable of balancing administrative support with project coordination responsibilities. They are comfortable working with senior leaders, managing complex logistics, and supporting strategic initiatives that contribute to the overall effectiveness of the Procurement organization.

Requirements

Must-haves

Dept: Enterprise Procurement
Will this position be required to work onsite for any reason at any time? Yes, 1 day per week.
Operational and Administrative Support
Coordinate calendars, meetings, and scheduling activities for leaders and team members.
Manage travel arrangements, expense reports, and procurement-related administrative processes.
Support onboarding activities for leaders and new team members, including coordination of introductions and leadership playbooks.
Maintain organizational charts, departmental contact information, and internal communications.
Assist with software requests, supply ordering, and other operational support activities.
Provide backup support for shared department mailboxes and inquiries.
Meeting and Event Management
Plan and coordinate departmental meetings, workshops, and special events.
Manage meeting logistics including agendas, presentation materials, room reservations, audio/visual coordination, food and beverage arrangements, and onsite support.
Coordinate department gatherings, recognition events, mentoring program activities, and leadership workshops.
Support conference and external event logistics, including material preparation and participant coordination.
Project Coordination and Business Support
Assist with strategic initiatives, transformation efforts, and special projects by coordinating meetings, tracking deliverables, and organizing project documentation.
Support leadership planning activities, annual planning exercises, and department initiatives.
Gather, organize, and maintain project-related information and action items.
Partner with cross-functional teams to ensure timely completion of project milestones.
Financial and Compliance Administration
Monitor and track annual compliance training completion and provide status updates to leadership.
Support departmental purchasing card administration and expense verification
Coordinate invoice and expense documentation to ensure timely processing and accurate reporting.

Nice-to-haves

Experience coordinating meetings, events, and cross-functional projects preferred.

Application prep

Use the role’s language and application details while tailoring your materials.

Platform: jobdiva
Effort: medium