Account Operations Coordinator at Barton Associates Inc

Job description

Our best Account Executives are great at building relationships with healthcare facilities and growing their business. We want them doing more of that. That is where you come in. As an Account Operations Coordinator, you will be the right hand to one of our senior Account Executives. You will own the assignment details that keep providers working and clients confident: confirmations, schedules, timecards, credentialing, listings, candidate submissions, and interviews. You will also be the one who chases down answers from recruiting, credentialing, and finance. You are the reason nothing slips, and the reason your AE can spend their day growing the desk. This role is built for someone who loves organization, moves fast, and gets real satisfaction from closing loops. You will learn the locum tenens business from the inside, work across recruiting, credentialing, and finance, and build a strong foundation for a career in account management. If you are the person everyone counts on to keep things on track, we would love to meet you. The Account Operations Coordinator partners with a senior Account Executive to manage the administrative and coordination work behind active assignments and new submissions. The goal is simple: give the AE back time to sell, while making sure every assignment runs accurately and on time. What You Will Own • Confirmations & POs . Prepare and send confirmation letters and purchase orders. Verify terms match what was negotiated and flag discrepancies early. • Scheduling. Build and maintain provider schedules with clients, including closing deal scheduling. Keep dates, extensions, and cancellations accurate in Salesforce. • Timecards and finance. Collect timecards and resolve outstanding issues with clients. Take finance and invoice questions your AE kicks off and drive them to resolution. • Credentialing tracking. Monitor outstanding credentialing items, prompt your AE when a response is needed, and push follow-up through to completion. • Listings, MSP intake, and matching. Enter and update job listings, process new MSP/VMS requests, and pull provider matches for open listings. • MSP/VMS candidate submissions. Build accurate, candidate-specific profiles and presentations. Confirm every CV matches its write-up before it goes out. • Interviews and sendouts. Schedule interviews, send invites and candidate details, and track outcomes so the pipeline keeps moving. • Closing the loop. Own follow-up on open questions with recruiters, credentialing, finance, and the PORT team (sub status, availability, PO status, days booked) so nothing sits unanswered. • PTO coverage. Step in as a knowledgeable backup when your AE is out, keeping assignments moving and handling issues so they can truly unplug What You Bring • 1 to 3 years in a coordination, administrative, or operations role. Healthcare staffing or MSP/VMS experience is a plus. • A sharp eye for detail. You catch the mismatch before anyone else does. • Strong organization under volume and shifting priorities • Clear, professional communication with clients, providers, and internal teams • Comfort with Salesforce (or another CRM) and Excel. VMS portal experience is a plus. • An ownership mindset: you follow through without being asked What Success Will Look Like • Your AE spends more time on client development and new business • Timecards approved on time, with fewer billing corrections • Error-free submissions, confirmations, and schedules • Credentialing items and open questions resolved faster, with nothing aging in the queue • Your AE takes PTO without working through it • Fast turnaround on MSP/VMS intake and candidate submissions The United States is currently facing a significant and escalating shortage of physicians, with projections from the Association of American Medical Colleges indicating a potential shortfall of 124,000 doctors by 2034. As a result, the demand for healthcare staffing services has risen considerably. As a stable and thriving industry, healthcare staffing offers numerous employment opportunities, including roles in recruiting, sales, marketing, IT, finance, HR, analytics, and legal. Barton Associates is a leading provider of healthcare staffing solutions that aims to address this shortage of medical providers across the country. Established in 2001, Barton has evolved into one of the largest, most influential, and efficient healthcare staffing organizations in the US. With a workforce of over 750 professionals operating out of nine offices across seven states, our sustained growth and accomplishments enable our clients to provide essential healthcare to individuals and their families. Barton Associates is an equal opportunity employer and values diversity in our workforce. Barton Associates is committed to equal employment opportunity and nondiscrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry, ethnicity, disability, veteran status, genetic information, sexual orientation, marital status, or any other characteristic protected under applicable law. Barton Associates is an E-Verify employer in the United States. Barton Associates is committed to employing people with disabilities and accordingly will make reasonable accommodations for qualified individuals with known disabilities in accordance with applicable law. Any applicant requiring an accommodation in connection with the hiring process or to perform the essential functions of the position for which the applicant has applied should make a request to the Human Resources Department at "HR@bartonassociates[dot]com" or 978-513-7100. Applying to this position or replying to our outreach means you are consenting to receive text messages as an acceptable form of communication from the Barton Associates team for discussions and follow-up regarding our career opportunities. You can opt-out at any time in the process by clicking on the opt-out link or replying via text or email with: opt-out. We can recommend jobs specifically for you! Click here to get started.

Requirements

Must-haves

Our best Account Executives are great at building relationships with healthcare facilities and growing their
business. We want them doing more of that. That is where you come in.
As an Account Operations Coordinator, you will be the right hand to one of our senior Account Executives.
You will own the assignment details that keep providers working and clients confident: confirmations,
schedules, timecards, credentialing, listings, candidate submissions, and interviews. You will also be the one
who chases down answers from recruiting, credentialing, and finance. You are the reason nothing slips, and
the reason your AE can spend their day growing the desk.
This role is built for someone who loves organization, moves fast, and gets real satisfaction from closing
loops. You will learn the locum tenens business from the inside, work across recruiting, credentialing, and
finance, and build a strong foundation for a career in account management.
If you are the person everyone counts on to keep things on track, we would love to meet you.
The Account Operations Coordinator partners with a senior Account Executive to manage the administrative
and coordination work behind active assignments and new submissions. The goal is simple: give the AE back
time to sell, while making sure every assignment runs accurately and on time.
What You Will Own
• Confirmations & POs . Prepare and send confirmation letters and purchase orders. Verify terms
match what was negotiated and flag discrepancies early.
• Scheduling. Build and maintain provider schedules with clients, including closing deal scheduling. Keep
dates, extensions, and cancellations accurate in Salesforce.
• Timecards and finance. Collect timecards and resolve outstanding issues with clients. Take finance and
invoice questions your AE kicks off and drive them to resolution.
• Credentialing tracking. Monitor outstanding credentialing items, prompt your AE when a response is

Nice-to-haves

experience is a plus.
• Comfort with Salesforce (or another CRM) and Excel. VMS portal experience is a plus.

Application prep

Use the role’s language and application details while tailoring your materials.

Platform: icims
Effort: medium

Benefits

Benefits detected in the listing.

Pto