Government Contracts Manager at Vannevar Labs

Job description

Vannevar is a defense technology company building AI to deter our adversaries. In the 21st century, conflict moves at algorithmic speed and foresight equals firepower. Our agentic AI is purpose-built to compete with China—from cross-Strait conflict to gray zone coercion. Trained on the most mission-relevant datasets in defense, our technology models adversary behavior, simulates campaigns, and recommends the best course of action to decision makers. Our AI systems are some of the most trusted in the industry and actively used on the front lines of the Indo-Pacific to keep the peace and save lives. Exceptional technology starts with exceptional people. Vannevar is a small agile team combining world-class engineers with veteran strategists who bring deep expertise in defense and tradecraft. We’re building a company defined by mission impact, user empathy, and disciplined growth. In just three years, we grew from $3M to $80M in ARR, achieved early profitability, and reached unicorn status—proving that disruption doesn’t require an ego, and staying power doesn’t mean standing still. About the role We're looking for a Contracts Manager to help us stay organized as we scale. You are ambitious and thrive in a fast-paced and quickly evolving environment, but are also detailed, process oriented, and organized. You are strategic. You’re focused on where we’re going and build the plans and processes to support our goals. At this point we’re still learning. You’re energized by the prospect of creating new tools and processes to make the company operate more effectively, and not afraid to make changes when the first, or second, attempt can be improved. As contracts manager, you will work from within the Legal/GRC team across capture, revenue, and finance organizations to build and maintain contract files, assist with managing government contracts compliance, and create the workflows and processes to drive efficiency in existing and new business requirements. What you’ll do Develop and maintain government contracts management processes, from pre-contract activities to final contract milestones/deliverables Build AI-native workflows into contract management and compliance processes – replacing manual review wherever possible Maintain government contract registration, reporting, and disclosures in government systems such as SAM.gov, PIEE, CPARS, etc. Assist in negotiating and administering agreements with our customers, subcontractors, and vendors, ensuring adherence to company policies and government regulations Provide frontline support for contract-related requests from internal stakeholders; respond to inquiries from customers, subcontractors, and vendors Monitor contract performance on complex government contracts; identifying and escalating challenges that may threaten performance Design and implement policies and procedures to ensure compliance with laws and regulations in support of our federal business including export control/OFAC and FAR/DFARs requirements What we’re looking for Bachelor’s degree 3+ years relevant experience (e.g. government contracting specialist or contracting officer, contracts manager at a defense contractor, or paralegal or legal ops experience) Knowledge of the Federal Acquisition Regulations (FAR), Defense Federal Acquisition Regulations Supplement (DFARS), and other agency supplements Experience with Other Transaction Agreements (OTAs) GSA schedules, Government Wide Acquisition Contracts (GWACs), BPAs, and other multi-award contract vehicles Experience leading cross-functional projects A track record of taking initiative and being resourceful to accomplish ambitious goals Effective organizational skills and ability to juggle many competing priorities Fluency with spreadsheets, basic statistics, and an ability to use data to drive decisions Interest in AI/ML, law, privacy, and cybersecurity What we value Experience with government acquisitions via Broad Agency Announcement, Commercial Solutions Opening, SBIR Phase 3, Consortiums, and other unique competitive and non-competitive government procurement types Knowledge of government contract and subcontract processes including flow downs, change management, inspection, acceptance, payment, warranty, close-out and records retention Experience at a startup, defense contractor, or high-growth technology company Experience negotiating subcontracts on Federal programs Active Security Clearance (or ability to obtain one) and willingness to travel onsite. What we offer We’re proud to offer competitive benefits that support our employees. Some key highlights of our benefits package include: Health, dental, and vision insurance Remote friendly with WeWork access Unlimited PTO, shared downtime during the federal holiday calendar, and company-wide off time at the end of each year 401(k) match Lifestyle & wellbeing stipends Salary top-up during military reserve duty Fully paid parental leave Child and pet care reimbursement during travel Vannevar is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status. We encourage candidates from all backgrounds to apply, even if you don't feel like you're a perfect fit. If you're passionate about contributing to our mission, we'd love to hear from you! IMPORTANT NOTICE We are committed to protecting the privacy of all applicants. Official emails from the company will come from an @vannevarlabs.com domain. Under no circumstances will a legitimate representative from our company contact you to request passwords, financial information, or other sensitive personal data. Please be vigilant of potential scams.

Requirements

Must-haves

What you’ll do
Develop and maintain government contracts management processes, from pre-contract activities to final contract milestones/deliverables
Build AI-native workflows into contract management and compliance processes – replacing manual review wherever possible
Maintain government contract registration, reporting, and disclosures in government systems such as SAM.gov, PIEE, CPARS, etc.
Assist in negotiating and administering agreements with our customers, subcontractors, and vendors, ensuring adherence to company policies and government regulations
Provide frontline support for contract-related requests from internal stakeholders; respond to inquiries from customers, subcontractors, and vendors
Monitor contract performance on complex government contracts; identifying and escalating challenges that may threaten performance
Design and implement policies and procedures to ensure compliance with laws and regulations in support of our federal business including export control/OFAC and FAR/DFARs requirements
What we’re looking for
Bachelor’s degree
3+ years relevant experience (e.g. government contracting specialist or contracting officer, contracts manager at a defense contractor, or paralegal or legal ops experience)
Knowledge of the Federal Acquisition Regulations (FAR), Defense Federal Acquisition Regulations Supplement (DFARS), and other agency supplements
Experience with Other Transaction Agreements (OTAs) GSA schedules, Government Wide Acquisition Contracts (GWACs), BPAs, and other multi-award contract vehicles
Experience leading cross-functional projects
A track record of taking initiative and being resourceful to accomplish ambitious goals
Effective organizational skills and ability to juggle many competing priorities
Fluency with spreadsheets, basic statistics, and an ability to use data to drive decisions
Interest in AI/ML, law, privacy, and cybersecurity
What we value
Experience with government acquisitions via Broad Agency Announcement, Commercial Solutions Opening, SBIR Phase 3, Consortiums, and other unique competitive and non-competitive government procurement types
Knowledge of government contract and subcontract processes including flow downs, change management, inspection, acceptance, payment, warranty, close-out and records retention
Experience at a startup, defense contractor, or high-growth technology company
Experience negotiating subcontracts on Federal programs
Active Security Clearance (or ability to obtain one) and willingness to travel onsite.

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Benefits

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Dental

Vision

401(K)

Pto

Parental Leave