Job description

Awarded Inc. Magazine's Best Workplaces for the fifth year in a row! AccountingDepartment.com is the leader in outsourced virtual accounting services for businesses - and our family is growing! Perhaps your next career adventure awaits! AccountingDepartment.com never settles with status quo. We strive to make sure our staff have plenty of opportunities that broaden skill sets and ultimately enhance career satisfaction while working here. If you're someone who wants to make a difference, is a confident communicator, loves a good challenge, and happily embraces change, then we sound like a perfect match! It's been an exciting 22 years at AccountingDepartment.com! We hope you will join us as we continue this exciting revolutionary journey we are on. Your Role: The Senior Accountant role is designed for an experienced professional who is ready for the next step in their accounting career. The ideal candidate will be highly motivated, meticulous, and enthusiastic with a can do attitude. This position is responsible for handling complex accrual based accounting tasks for multiple clients, requiring minimal direction from Controllers. The Senior Accountant must possess strong analytical skills, excellent technical knowledge, and the ability to deliver accurate and timely results. A person in this role is comfortable using relevant knowledge, know how, and skills to convey clear and concise thoughts and ideas to clients and internal teams, both in writing and during virtual meetings. The Senior Accountant is expected to demonstrate sustained month end close ownership, effective client management, and strong work coordination across team members supporting the client file. Adaptability is key to thriving in this fast paced environment, as the role demands responsiveness to changing expectations and processes to provide exceptional value to clients. Essential Duties & Responsibilities: The Senior Accountant will perform the following duties with an advanced level of bookkeeping and accounting knowledge, requiring minimal oversight from management: Client Management & Ownership • Maintain assigned clients within approved budget and scope, on an accrual basis, proactively managing utilization and administrative requirements, often with support from an Associate • Track time on client engagements, manage work within established budgets, and clearly explain budget variance • Lead client meetings and provide high level customer service and financial insight • Partner with third party advisors and client stakeholders as needed • Take full ownership of writing and updating the Client Procedure Manual to ensure it is complete and accurate at all times • Support and manage clients transitioning out of Implementation, assuming ownership through stabilization and ongoing service delivery • Navigate complex or undefined client situations that are not fully documented or prescriptive • Act as a proactive change agent by identifying inefficient processes and workflows and recommending improvements Month‑End Close & Financial Execution • Own and execute accurate and timely month end close and financial reporting, including class reporting, job costing, trend analysis, and variance review • Demonstrate sustained ownership of month end close deliverables with minimal rework or escalation and limited oversight • Review work for accuracy and completeness and ensure timely inputs aligned with month end close requirements • Update various KPIS, dashboards and reports and budgets in Jirav Technical Accounting & Continuous Improvement Manage all aspects of core and complex accounting areas, including the following: • Oversee accounts payable and accounts receivable processes, including unbilled revenue, deferred income, bad debt allowances, and other advanced accounting matters • Manage fixed asset and intangible asset accounting, including maintaining depreciation and amortization schedules and recording journal entries for asset acquisitions and disposals • Payroll processing using Intuit or other third-party payroll applications and review quarterly and annual reports such as: W-2, W-3, 941, and state U/E. Proactively identify and resolve payroll discrepancies • Record, analyze, and maintain financing transactions, including loans and investments, ensuring appropriate classification of short term and long term obligations • Review and evaluate lease agreements to determine proper short term and long term classification in accordance with applicable accounting standards • Prepare and file sales and use tax returns, property tax filings, and client specific business and franchise tax payments, ensuring accuracy and timeliness • Assist with review and preparation of 1099s and year-end payroll inclusions • Use critical thinking to independently interpret, research, and apply knowledge to resolve technical accounting issues • Prepare cash management flash report and support audits, budgeting, and forecasting as needed • Responsible for properly tracking inventory and identifying unusual or unexpected results • Leverage technology to drive efficiency and scalability • Pursues opportunities for continuous learning Collaboration & Work Coordination • Collaborate effectively with Accountants and Associates supporting transactional work • Provide clear direction on assigned tasks and close expectations • Maintain accountability for final deliverables while operating in a peer support and coaching capacity • Effectively partner with an assigned associate on the client file during and after transition • Support management with gathering documentation for budgets, forecasting and annual audits • Partner with client third-party advisors for exchange of data and reports • Assists on special projects and additional responsibilities as needed Essential Skills & Experience: The ideal Accountant candidate will have 5+ years performing full charge bookkeeping and 2+ years using QuickBooks and/or NetSuite Software, including daily transaction processing, monthly close and financial reporting. In addition: • Advanced knowledge of fundamental bookkeeping and accounting principles, practices and procedures, including enhanced levels of: financial reporting and analysis, budgeting, prepaids/accruals, capitalization, financing, job costing and regulatory tax requirements. • Demonstrated experience working with clients transitioning out of Implementation, including navigating complex or undefined situations and assuming ownership through stabilization and ongoing service delivery. • Possess a very high degree of accuracy and attention to detail • Demonstrated experience managing client engagements within defined budgets and scope, including monitoring utilization, explaining variances, and proactively addressing risks • Proven experience coordinating and reviewing transactional work performed by Accountants and Associates, ensuring accuracy, completeness, and timely inputs aligned with month‑end close requirements • Self-directed, highly motivated and proactive • Highly organized and process-driven • Excellent problem-solving, critical thinking and analytical skills • Proven experience meeting deadlines • Comfortable delegating tasks and providing feedback • Friendly, outgoing personality with a positive attitude and strong customer service skills who enjoys meeting and interacting with clients and staff • Displays excellent communication, collaboration, and problem-solving skills • Comfortable interacting with clients via phone and webcam • Demonstrate ability to succeed in a fast-paced environment • Innovative thinker and embraces change • Able to work independently and as a team player • Strong proficiency in Microsoft Office, especially Excel, Word and Outlook Minimum Education & Training Required: • Proficient with accounting software, including but not limited to QuickBooks Desktop, QuickBooks Online, NetSuite and Sage Intacct. • Experience with third-party applications is preferred, such as Bill.com, Tallie, Jirav, and TeamWork • Ongoing desire to expand knowledge of new technology and applications • AIPB, a 2-year associate’s degree in an accounting-related field of study, or Minor in Accounting, preferred but not required Cultural Fit: We are proud of our culture and are looking for someone who shares our G.R.I.T. values: • Grit : Motivated self-starter with a positive, can-do attitude. Demonstrates GRIT in overcoming obstacles and accomplishing tasks. • G : Expresses Gratitude and appreciation for the contributions of team members, fostering a positive and collaborative work environment • R : Demonstrates Resilience , flexibility, and determination while autonomously managing high-priority tasks and projects in an ever-evolving, dynamic work environment • I : Unquestionable commitment to upholding the highest standards of Integrity , ethical behavior, and transparency in all business practices • T : Proven ability to contribute effectively to organizational and team objectives through strong Teamwork skills Working at AccountingDepartment.com, LLC: The people at AccountingDepartment.com, LLC are passionate about their work and are driven by innovation. Each and every day we strive for excellence. Our work environment is equal parts casual and professional. We’re serious about our business and delivering the best service to our clients, but we also make it a priority to keep things fun and exciting. Benefits Include: • Work from home, W-2 position • Three work schedule options including Full Time (37-40 hours), Mod Time (33-36 hours) or Part Time (30-32 hours). Minimum working hours must be M-F 9am-3pm in your time zone, with flexibility to accommodate client calls and meetings outside of those hours as needed • Compressed work week option available • Generous vacation and paid holidays • Group Medical, Dental, Life, Vision, Accident Insurance • 401(k) plan • Participation in a company wide annual bonus incentive plan • $25 monthly internet stipend • Virtual employee groups, clubs, and activities throughout the year • Casual dress Attention Military Spouses: For the last 22 years, we've proudly offered 100% remote, W-2 positions, and we’ve built an environment where career continuity is more than just a buzzword – it’s a reality! Whether you’re stationed at a new base or relocating for a PCS, we offer military spouses the unique opportunity to continue your career without disruption. As an accounting professional, you can take your position with you and keep your career on track no matter where life takes you. We believe in family first and are proud to be a family-friendly company with an award-winning culture. If you're looking for a role that values flexibility, career growth, and a supportive work-life balance, we may just be the perfect fit for you. Join us and experience the benefits of working with a company that truly cares about its people. How to Become Part of our Future Success: If you believe you have what it takes to assume this new role, you must submit a resume and cover letter explaining why you’re the perfect fit for this position. Kindly include your salary requirements in the cover letter. Only candidates that submit these criteria will be considered. AccountingDepartment.com is an equal opportunity employer that does not discriminate against any employee or applicant because of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or any other basis protected by law. Employment at AccountingDepartment.com is based solely on a person's merit and qualifications.

Requirements

Must-haves

Awarded Inc. Magazine's Best Workplaces for the fifth year in a row!
AccountingDepartment.com is the leader in outsourced virtual accounting services for businesses - and our family is growing! Perhaps your next career adventure awaits!
It's been an exciting 22 years at AccountingDepartment.com! We hope you will join us as we continue this exciting revolutionary journey we are on.
The Senior Accountant will perform the following duties with an advanced level of bookkeeping and accounting knowledge, requiring minimal oversight from management:
Client Management & Ownership
Maintain assigned clients within approved budget and scope, on an accrual basis, proactively managing utilization and administrative requirements, often with support from an Associate
Track time on client engagements, manage work within established budgets, and clearly explain budget variance
Lead client meetings and provide high level customer service and financial insight
Partner with third party advisors and client stakeholders as needed
Take full ownership of writing and updating the Client Procedure Manual to ensure it is complete and accurate at all times
Support and manage clients transitioning out of Implementation, assuming ownership through stabilization and ongoing service delivery
Navigate complex or undefined client situations that are not fully documented or prescriptive
Act as a proactive change agent by identifying inefficient processes and workflows and recommending improvements
Month‑End Close & Financial Execution
Own and execute accurate and timely month end close and financial reporting, including class reporting, job costing, trend analysis, and variance review
Demonstrate sustained ownership of month end close deliverables with minimal rework or escalation and limited oversight
Review work for accuracy and completeness and ensure timely inputs aligned with month end close requirements
Update various KPIS, dashboards and reports and budgets in Jirav
Technical Accounting & Continuous Improvement
Manage all aspects of core and complex accounting areas, including the following:
Oversee accounts payable and accounts receivable processes, including unbilled revenue, deferred income, bad debt allowances, and other advanced accounting matters
Manage fixed asset and intangible asset accounting, including maintaining depreciation and amortization schedules and recording journal entries for asset acquisitions and disposals

Nice-to-haves

Experience with third-party applications is preferred, such as Bill.com, Tallie, Jirav, and TeamWork
AIPB, a 2-year associate’s degree in an accounting-related field of study, or Minor in Accounting, preferred but not required

Application prep

Use the role’s language and application details while tailoring your materials.

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Benefits

Benefits detected in the listing.

Dental

Vision

401(K)