Job description

Job Description Who We Are Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world. The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations. Named Most Valuable Sports Agency by Forbes for eight consecutive years, CAA represents more than 2,000 of the world’s top athletes in football, baseball, basketball, hockey, soccer, in addition to coaches, on- air broadcasters, and sports personalities and works in the areas of broadcast rights, corporate marketing initiatives, social impact, and sports properties for sales and sponsorship opportunities. Founded in 1975, CAA is headquartered in Los Angeles and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally. Company Overview The Office of the Chief Legal Officer at Creative Artists Agency (CAA) provides dedicated legal support in the areas of litigation, corporate transactions, compliance, advice and counseling, and governmental affairs. We support CAA’s needs when it comes to commercial, talent agency and employment laws, among other legal areas. CAA’s Legal Operations team plays an important part in managing the agency’s processes for client onboarding, immigration proceedings, and commissions, as well as commercial transactions involving CAA generally. The Senior Paralegal – Legal Operations role supports all aspects of the Company s operational matters, negotiates various commercial and vendor agreements, and supports general departmental matters. The Senior Paralegal will strategically provide efficient and high-quality service to internal and external stakeholders, implement commercial transaction and service policies in a rapidly-growing and fast paced Company, and support the business needs of the Company, its clients and its employees. Every member of CAA’s legal team is expected to be a values-driven, results-oriented leader who provides services with the highest level of professionalism, competence and efficacy. Position Overview The Assistant will support both our Head of Legal Operations and Counsel, Legal Operations within the Office of the Chief Legal Officer. The position leads the offices for two highly busy executives and requires someone who will be comfortable working with individuals in a variety of roles both within and outside of the agency. The Assistant’s tasks will vary, but day-to-day responsibilities will include the following: Key Responsibilities Coordinate itineraries and submit monthly expense reports File documents as needed Handle high-volume scheduling and calls Liaise with external attorneys and internal departments Manage own responsibilities with minimal supervision Provide administrative support to multiple executives Provide research and documentation on legal matters as needed Redline documents as needed Resolve items that can be handled directly by an assistant Review policies and other legal documents as needed Qualifications Bachelor’s Degree preferred 1 or more years of administrative experience in a fast-paced, demanding environment Proficiency in Microsoft Office applications (Excel, Outlook, PowerPoint, Word, etc.) Proficiency in e-signature applications (Adobe, DocuSign, etc.) Superior communication and organizational skills Key Attributes Ability to address and respond to needs and issues quickly without compromising accuracy or attention to detail Ability to exercise good judgment and take initiative Ability to handle confidential information discreetly and with sensitivity Ability to manage multiple on-going matters at once by multi-tasking and prioritizing tasks effectively Ability to work in a dynamic organization, relate to clients, show empathy while delivering customer service, and build relationships with others within the organization to facilitate increased communication and efficiency. Attention to detail and sense of urgency Excellent communication and interpersonal skills (including but not limited to professional phone demeanor and thick skin to handle large personalities) Excellent process and follow up skills Excellent research and documentation skills Have a positive, can-do attitude and work collaboratively within a team environment and with other colleagues Proficient in e-signature applications (i.e., Adobe, DocuSign) Proficient in Microsoft Office applications (Excel, Outlook, PowerPoint, Word) Location This is an on-site role based out of our Los Angeles office. Compensation The base hourly rate for this position is in the range of $24.00 - $28.00. This position also is eligible for benefits and discretionary bonus. Ultimately, wages may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria. Please talk with a CAA Recruiter to learn more. Please provide complete and legible information. An incomplete application may affect your consideration for employment. Creative Artists Agency, LLC (the “Company”) is committed to a policy of Equal Employment Opportunity and will not discriminate on the basis of race (inclusive of traits historically associated with race, including hair texture and protective hairstyles), color, religion, creed, gender or sex (including pregnancy, childbirth, breastfeeding or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, family and medical care leave status, military or veteran status, marital status, family status, sexual orientation, gender identity, gender expression, political affiliation, an employee’s or their dependent’s reproductive health decision making (e.g., the decision to use or access a particular drug, device or medical service), or any other characteristic protected by applicable law. The absence of a permanent address is not a bar to employment. The Company does not discriminate against individuals based on housing status, including the absence of a fixed address. The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities. CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.

Requirements

Must-haves

Coordinate itineraries and submit monthly expense reports
File documents as needed
Handle high-volume scheduling and calls
Liaise with external attorneys and internal departments
Manage own responsibilities with minimal supervision
Provide administrative support to multiple executives
Provide research and documentation on legal matters as needed
Redline documents as needed
Resolve items that can be handled directly by an assistant
Review policies and other legal documents as needed
1 or more years of administrative experience in a fast-paced, demanding environment
Proficiency in Microsoft Office applications (Excel, Outlook, PowerPoint, Word, etc.)
Proficiency in e-signature applications (Adobe, DocuSign, etc.)
Superior communication and organizational skills
Key Attributes
Ability to address and respond to needs and issues quickly without compromising accuracy or attention to detail
Ability to exercise good judgment and take initiative
Ability to handle confidential information discreetly and with sensitivity
Ability to manage multiple on-going matters at once by multi-tasking and prioritizing tasks effectively
Attention to detail and sense of urgency
Excellent communication and interpersonal skills (including but not limited to professional phone demeanor and thick skin to handle large personalities)
Excellent process and follow up skills
Excellent research and documentation skills

Nice-to-haves

Bachelor’s Degree preferred

Application prep

Use the role’s language and application details while tailoring your materials.

Platform: workday
Effort: long

Benefits

Benefits detected in the listing.

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