Job description

Location ST. LOUIS, MO 63108 Scheduled Hours 40 Position Summary Provides administrative assistance and office support the Obstetrics & Gynecology Department Business office, including the Office of the Chair and Vice Chair of Faculty Development. Job Description Primary Duties & Responsibilities: Administrative Assistant to the Executive Director. Functions as back up to the Assistant to the Chair in times of absence. Works with the Vice Chair of Faculty Development, responsible for the administration of faculty Grand Rounds and Professional Development Series (PDS) as well as the appointments & Promotions process. Anticipates and prepares materials as well as the coordination of various programs, meetings, appointments, etc as well as participates in the facilitation of meetings as required of position. Prepares special reports, summaries, or replies to inquiries, assists with administrative details, often of a confidential nature. May assist with budgetary, operational or related projects, process expenditures, assist with space projects and planning. May provide support related to faculty recruitment. Monitors and assists with guests and daily operations of administrative suite. Other duties as assigned. Working Conditions: Job Location/Working Conditions Normal office environment Physical Effort Typically sitting at a desk or a table Equipment Office equipment The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time. Required Qualifications Education: Bachelor's degree Certifications /Professional Licenses : No specific certification/professional license is required for this position. Work Experience: Administrative (1 Year) Skills: Not Applicable Driver s License: A driver's license is not required for this position. More About This Job WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles. Preferred Qualifications Education: No additional education unless stated elsewhere in the job posting. Certifications /Professional Licenses : No additional certification/professional licenses unless stated elsewhere in the job posting. Work Experience: No additional work experience unless stated elsewhere in the job posting. Skills: Accounting Policies, Administrative Policies, Confidential Data Handling, Creative Approaches, Detail-Oriented, Group Problem Solving, Multitasking, Oral Communications, Organizational Processes, Policy Development, Proactive Behavior, Professional Judgement, Stress Management, Written Communication Grade G11-H Salary Range $27.21 - $43.56 / Hourly The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget. Questions For frequently asked questions about the application process, please refer to our External Applicant FAQ . Accommodation If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request. All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. Pre-Employment Screening All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening. Benefits Statement Personal Up to 22 days of vacation, 10 recognized holidays, and sick time. Competitive health insurance packages with priority appointments and lower copays/coinsurance. Take advantage of our free Metro transit U-Pass for eligible employees. WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%. Wellness Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more! Family We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered. WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us. For policies, detailed benefits, and eligibility, please visit: hr.wustl.edu EEO Statement Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

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Must-haves

Location ST. LOUIS, MO 63108 Scheduled Hours 40
Position Summary Provides administrative assistance and office support the Obstetrics & Gynecology Department Business office, including the Office of the Chair and Vice Chair of Faculty Development.
Administrative Assistant to the Executive Director.
Functions as back up to the Assistant to the Chair in times of absence.
Works with the Vice Chair of Faculty Development, responsible for the administration of faculty Grand Rounds and Professional Development Series (PDS) as well as the appointments & Promotions process.
Anticipates and prepares materials as well as the coordination of various programs, meetings, appointments, etc as well as participates in the facilitation of meetings as required of position.
Prepares special reports, summaries, or replies to inquiries, assists with administrative details, often of a confidential nature.
May assist with budgetary, operational or related projects, process expenditures, assist with space projects and planning.
May provide support related to faculty recruitment.
Monitors and assists with guests and daily operations of administrative suite.
Other duties as assigned.
Job Location/Working Conditions
Normal office environment
Physical Effort
Typically sitting at a desk or a table
Office equipment
Bachelor's degree
No specific certification/professional license is required for this position.
Administrative (1 Year)
Not Applicable
A driver's license is not required for this position.
More About This Job WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.
No additional education unless stated elsewhere in the job posting.
No additional certification/professional licenses unless stated elsewhere in the job posting.

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Application prep

Use the role’s language and application details while tailoring your materials.

Platform: workday
Effort: long

Benefits

Benefits detected in the listing.

Health Insurance

Wellness

Professional Development