Job description

Decima International is a professional services company, providing project management and controls services to clients in the United States and the Middle East. Our mission is to become the premier professional services provider across all industry sectors we are engaged in. To accomplish this, Decima International’s founders established a simple yet powerful formula: Approach each client engagement as a partnership , create an environment that attracts the most talented professionals and allows them to flourish, and regulate growth to maintain excellence in our service standards. We are looking for a driven and capable Contracts Administrator to support large-scale data center construction projects in an owner’s representative capacity. This role will manage design consultant agreements, maintain the campus-wide contracts register, and control formal contractual correspondence across the program. The ideal candidate has strong contract and commercial administration experience and can ensure that consultants' deliverables, fee amendments, scope changes, notice obligations, key contractual dates, and formal correspondence are accurately tracked and properly documented. This is a hands-on, project-facing owner’s representative role focused on consultant agreement administration, contractual recordkeeping, notice compliance, and document discipline. The role requires exceptional organization and the ability to manage between 15 and 25 active agreements simultaneously without missing critical contractual deadlines or obligations. We are looking to bring in dedicated individuals with a passion for innovation and talent for multitasking in a fast-paced environment. We will help you grow, pursue, and fulfill what inspires you so we can make big impacts on the world, together. RESPONSIBILITIES Administer design consultant agreements on behalf of the Owner, including agreements with architectural, structural, MEP, civil, and specialist consultants. Track consultant deliverable milestones, fee amendments, scope changes, notice requirements, and other key contractual obligations. Maintain the campus-wide contracts register, ensuring every executed agreement is recorded with its key dates, obligations, amendments, and expiry information. Manage the formal contractual correspondence log, ensuring every notice, response, and commercial letter is correctly numbered, timestamped, filed, and traceable from the beginning of the project. Monitor contractual deadlines and outstanding consultant obligations, escalating missed or upcoming requirements that may affect project delivery or the Owner’s contractual position. Maintain accurate, complete, and audit-ready agreement files, registers, correspondence records, and supporting documentation. Independently manage multiple active agreements simultaneously while maintaining consistent document control and contractual administration standards. Own and maintain the OFCI Responsibility Matrix documentation, ensuring all interface obligations between owner-purchased equipment, vendors, and the GC are accurately recorded, current, and accessible to the contracts team at all times. QUALIFICATIONS Required Qualifications: Bachelor’s degree in Construction Management, Engineering, Business, Legal Studies, Quantity Surveying, or related fields. 7+ years of experience in contract administration , commercial administration , consultant agreement management , document control , or related contractual functions. Experience administering design consultant agreements involving architectural, structural, MEP, civil, or specialist disciplines. Experience tracking contractual deliverables, fee amendments, scope changes, notice obligations, key dates, and agreement expiry requirements. Strong experience maintaining contract registers, correspondence logs, agreement files, and audit-ready contractual records. Ability to correctly control, number, timestamp, file, and track formal contractual notices, responses, and commercial correspondence. Ability to manage multiple active agreements simultaneously while maintaining accuracy and meeting contractual deadlines. Strong understanding of notice tracking, deliverable tracking, consultant obligations, scope administration, and contractual document control. Exceptional organization, attention to detail, document discipline, follow-up, and time-management skills. Ability to identify missed deadlines, unfulfilled obligations, incomplete records, and other contractual administration risks. Strong written and verbal communication skills and the ability to coordinate with consultants, project teams, commercial teams, and client stakeholders. Experience with contract management, document management, or project management systems such as Procore , Unifier , e-Builder , Kahua , Oracle , Smartsheet , or similar platforms preferred. Preferred Qualifications: Owner-side, owner’s representative, developer, or program management experience. Data center or mission-critical construction experience. Experience in oil and gas, power, commercial real estate development, or other complex capital program environments. Experience managing multidisciplinary design consultant agreements across a large campus or multi-project program. Experience supporting contractual audits, commercial reporting, or program-wide agreement administration. POSITION DETAILS Primary Location (On-site): Corsicana, Texas Sweetwater, Texas Position: Contracts Administrator Position Classification: Salary-based full-time hours Current US work permit required. This position does not offer sponsorship for employment (e.g., H-1B visa sponsorship or transfer not offered) PRODUCTIVITY TOOLS Microsoft Office Microsoft 365 Decima International is an Equal Opportunity Employer that is committed to the safety and well-being of all. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law.

Requirements

Must-haves

Approach each client engagement as a partnership , create an environment that attracts the most talented professionals and allows them to flourish, and regulate growth to maintain excellence in our service standards.
Administer design consultant agreements on behalf of the Owner, including agreements with architectural, structural, MEP, civil, and specialist consultants.
Track consultant deliverable milestones, fee amendments, scope changes, notice requirements, and other key contractual obligations.
Maintain the campus-wide contracts register, ensuring every executed agreement is recorded with its key dates, obligations, amendments, and expiry information.
Manage the formal contractual correspondence log, ensuring every notice, response, and commercial letter is correctly numbered, timestamped, filed, and traceable from the beginning of the project.
Monitor contractual deadlines and outstanding consultant obligations, escalating missed or upcoming requirements that may affect project delivery or the Owner’s contractual position.
Maintain accurate, complete, and audit-ready agreement files, registers, correspondence records, and supporting documentation.
Independently manage multiple active agreements simultaneously while maintaining consistent document control and contractual administration standards.
Bachelor’s degree in Construction Management, Engineering, Business, Legal Studies, Quantity Surveying, or related fields.
7+ years of experience in contract administration , commercial administration , consultant agreement management , document control , or related contractual functions.
Experience administering design consultant agreements involving architectural, structural, MEP, civil, or specialist disciplines.
Experience tracking contractual deliverables, fee amendments, scope changes, notice obligations, key dates, and agreement expiry requirements.
Strong experience maintaining contract registers, correspondence logs, agreement files, and audit-ready contractual records.
Ability to correctly control, number, timestamp, file, and track formal contractual notices, responses, and commercial correspondence.
Ability to manage multiple active agreements simultaneously while maintaining accuracy and meeting contractual deadlines.
Strong understanding of notice tracking, deliverable tracking, consultant obligations, scope administration, and contractual document control.
Exceptional organization, attention to detail, document discipline, follow-up, and time-management skills.
Ability to identify missed deadlines, unfulfilled obligations, incomplete records, and other contractual administration risks.

Nice-to-haves

Experience with contract management, document management, or project management systems such as Procore , Unifier , e-Builder , Kahua , Oracle , Smartsheet , or similar platforms preferred.
Owner-side, owner’s representative, developer, or program management experience.
Data center or mission-critical construction experience.
Experience in oil and gas, power, commercial real estate development, or other complex capital program environments.
Experience managing multidisciplinary design consultant agreements across a large campus or multi-project program.
Experience supporting contractual audits, commercial reporting, or program-wide agreement administration.

Application prep

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