Job Description
overview— what you do
The Accountant’s primary responsibility is to efficiently and effectively support and execute day-to-day accounting operations in a way that meets or exceeds agency and client expectations. This role serves as a key contributor within the Finance/Accounting (Mission Control) team and partners closely with the Director, Finance & Operations to ensure accurate financial reporting, timely close processes, and well-maintained accounting operations.
This position requires a hands-on, detail-oriented professional who is independent, efficient, and comfortable operating in a fast-paced, project-based agency environment.
responsibilities— the stuff we trust you with
Independently supports day-to-day accounting operations in alignment with Circa’s mission and core values
Supports the monthly close process in QuickBooks, including journal entries, account reconciliations, and bank reconciliations
Manages Accounts Payable by analyzing, coding, securing approvals for, and entering vendor and freelancer invoices in the accounting system and project management system
Processes and reviews corporate credit card activity, collecting documentation, allocating expenses accurately to projects and GL classifications, and clarifying as needed
Supports and backs up the Finance Director with client invoicing in QuickBooks
Assists in tracking and managing Circa renewals, including subscriptions, website hosting, and domain registrations
Maintains organized and accurate physical accounting files within the office
Gains working knowledge of Circa’s project management platform (Workfront)
Monitors weekly Workfront time sheet submissions for staff and freelancers, sends reminders, follows up on outstanding submissions, and generates late time sheet reports
Assists with portions of month-end and year-end close as assigned
Maintains compliance and supports accuracy and efficiency in financial reporting
Participates in special projects or analysis as identified by Finance leadership
Keeps current on accounting best practices, tools, and industry trends
All other duties as assigned
values— the just as important stuff
purpose
We do what we love, and we love what we do. All of us are here to create work we’re proud of.
Every day.
bravery
We wrestle every problem, tackle every obstacle, and meet every challenge head on. We’re not afraid to do things differently. We have the insight to back it up.
curiosity
We’re always looking, always wondering. Breaking away from what’s normal is how we stand out. Because who wants to be normal?
belief
We believe in ourselves, our clients, and each other. We can achieve anything when we all work together with a common vision. Making the impossible, possible.
Qualifications— what you bring to the table
required— the stuff we can’t do without
BA or BS degree in accounting or related field (or equivalent experience)
5+ years of relevant accounting, bookkeeping, or financial operations experience
Strong working knowledge of QuickBooks
Excellent analytical, organizational, and attention to detail skills
Strong communication, follow up, and interpersonal skills
Self-starter comfortable working independently and collaboratively
Ability to enforce processes while remaining open to creative solutions
desired — some more stuff we really like
Advertising agency, professional services, or project-based accounting experience
Animal health, pharmaceutical, or healthcare industry experience
Experience with project management or time tracking systems (Workfront a plus)
Solution oriented thinker with a desire to grow within the discipline
Preferred to be local * NJ NY PA MD DE – virtual/hybrid, remote friendly
travel— where you might go
Circa has a flex remote policy in which we ask employees to be flexible with us and make the most of the opportunities we create to be together. Employees are encouraged to come into the office for key meetings, at their manager’s request, and for engagement events (outlined in Handbook). We are headquartered in PA, and the majority of our workforce lives in the Eastern Standard time zone. We require that employees, wherever they may live, be available during East Coast business hours as their standard business day.
physical requirements— how hard can it be?
This job operates in a professional office environment with a flex remote option. The role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. The job is sedentary work and involves sitting most of the time. Walking and standing are required only occasionally. You may exert up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body.