Job description

COMPANY OVERVIEW For over 25 years, Edgesource Corporation has served as an innovative technology service provider for the Department of War (DOW), Department of Homeland Security (DHS), Department of State (DOS), the U.S. Intelligence Community, Law Enforcement, and other federal, state, and commercial clients locally, nationally, and abroad. From providing boutique technical solutions in support of the DOD Counter Unmanned Aerial Systems (CUAS) mission set to addressing the most critical Cybersecurity threats facing our nation as a prime contractor with the DHS Cybersecurity & Infrastructure Security Agency (CISA), a career at Edgesource is an opportunity to do meaningful, interesting, and impactful work. POSITION OVERVIEW The Operations Specialist supports company HR administration, workplace operations, employee experience and engagement functions to ensure efficient internal processes and positive employee experience. This role serves as a central point of coordination across departments with support of benefits administration, onboarding, compliance, and data management. JOB DUTIES - Employment Lifecycle & Benefits - Coordinate the employment lifecycle, including onboarding, orientation, status changes, and offboarding. - Administer employee benefits, including enrollments, life event changes, and open enrollment support. - Collaborate closely with the finance team, communicating payroll data updates, validating payroll deductions and notification of employee changes. HRIS, Compliance & Verification - Maintain accurate, secure, and up-to-date employee records in the HRIS (ADP WorkforceNow). - Support compliance efforts, including required postings, record retention, audits, training assignments, audit support, and handbook and policy revisions. - Process employment verification requests promptly and in line with privacy requirements. - Coordinate background checks with vendors and track results through completion. Employee Engagement & Recognition - Plan and support employee engagement activities and events. - Administer rewards and recognition programs, including milestones and achievement recognition, birthdays, and other notable events. Corporate Communications - Draft and distribute company-wide announcements, policy updates, and internal communications. - Ensure information shared with employees is timely, accurate, and easy to access. - Respond to general employee inquiries and requests, acting as the first line of support. Process Development & Improvement - Identify gaps in current processes and develop, document, and implement improvements. - Provide ad-hoc project support as needed. REQUIRED QUALIFICATIONS - 5+ years of experience in HR administration, Operations, or a related support function. - Working knowledge of benefits administration, onboarding, and core HR processes. - Hands-on experience with ADP WorkforceNow and a high level of data accuracy. - Familiarity with employment compliance basics, such as I-9s, record retention, and confidentiality requirements. - Comfortable knowledge of Microsoft Office Suite. - Understanding process flows and process optimization. - Excellent written and verbal communication skills. - Sound judgment and discretion when handling confidential employee information. - Ability to identify urgency and prioritize work accordingly. - On-site: 3-5 days and Remote: 1-2 days NICE TO HAVE QUALIFICATIONS - Bachelor's or Associate’s degree in a related field is preferred; an equivalent. combination of education and relevant experience will be considered. - Experience with background check platforms and employment verification vendors. - Familiarity with work order or ticketing systems. - Experience supporting employee engagement or recognition programs. - Familiarity with SharePoint, Visio, or Atlassian products (Jira, Confluence). - HR certification (e.g., aPHR, SHRM-CP, PHR) or progress toward one. - Experience in a fast-paced or growing organization. WORKING AT EDGESOURCE As an ISO 9001:2015 certified and CMMI Level 3 appraised small business, Edgesource specializes in providing a variety of technical solutions to include software development, database services, enterprise networking, data center virtualization, and management support. We are always seeking top-talent to join our team in helping to address the most critical technical challenges facing our nation. At Edgesource, we understand that our employees are our greatest asset, and as such we offer a wide array of benefits to support the well-being of our staff to include: - Flexible PTO Policy + 11 Paid Holidays - Flexible Work Schedules (Remote / Hybrid) - Medical / Dental / Vision / Flexible Spending Account (FSA) - 401k Plan with Match - Tuition & Professional Development Support - Commuter Benefits - Bonus & Employee Referral Programs - Career Growth Opportunities DISCLAIMER All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Edgesource is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, please contact our Recruiting Department by email at recruiting@edgesource.com or by phone at (703) 837-0550

Requirements

Must-haves

Employment Lifecycle & Benefits
Coordinate the employment lifecycle, including onboarding, orientation, status changes, and offboarding.
Administer employee benefits, including enrollments, life event changes, and open enrollment support.
Collaborate closely with the finance team, communicating payroll data updates, validating payroll deductions and notification of employee changes.
HRIS, Compliance & Verification
Maintain accurate, secure, and up-to-date employee records in the HRIS (ADP WorkforceNow).
Support compliance efforts, including required postings, record retention, audits, training assignments, audit support, and handbook and policy revisions.
Process employment verification requests promptly and in line with privacy requirements.
Coordinate background checks with vendors and track results through completion.
Employee Engagement & Recognition
Plan and support employee engagement activities and events.
Administer rewards and recognition programs, including milestones and achievement recognition, birthdays, and other notable events.
Corporate Communications
Draft and distribute company-wide announcements, policy updates, and internal communications.
Ensure information shared with employees is timely, accurate, and easy to access.
Respond to general employee inquiries and requests, acting as the first line of support.
Process Development & Improvement
Identify gaps in current processes and develop, document, and implement improvements.
Provide ad-hoc project support as needed.
5+ years of experience in HR administration, Operations, or a related support function.
Working knowledge of benefits administration, onboarding, and core HR processes.
Hands-on experience with ADP WorkforceNow and a high level of data accuracy.

Nice-to-haves

Bachelor's or Associate’s degree in a related field is preferred; an equivalent. combination of education and relevant experience will be considered.
Bonus & Employee Referral Programs

Application prep

Use the role’s language and application details while tailoring your materials.

Keywords to mirror

jira

Platform: ashby
Effort: quick

Benefits

Benefits detected in the listing.

Dental

Vision

401k

Pto

Professional Development