Job description

POSITION SUMMARY The Missions Operations Manager provides comprehensive operational, financial, and student-leadership support for the Missions Program at Orange Lutheran High School, helping students internalize the gospel message of salvation in Jesus Christ and prepare to live as Christians in this world. This role manages the financial planning and reporting for all Missions activities, oversees equipment and logistics for mission trips and events, coordinates local engagement and stewardship initiatives, supports the fiscal sustainability of the program through donor and grant relationships, and develops student leaders through direct mentorship, training, and discipleship. The manager works closely with the Director of Missions, the OLu Business Office, the Development Office, Campus Operations, and the Missions Communication and Curriculum Specialist to ensure the program runs smoothly and reflects the school's Christ-centered mission. Reports to: Director of Missions Supervises: N/A ESSENTIAL DUTIES 1. Financial Management: Responsible for the planning, implementing, managing, and evaluating of all financial activities • Manage the budgeting and financial forecasting process, including expenditure negotiations, and implement, review, and revise related finance procedures for the Missions department • Collaborate with the OLu Business Office on financial processes and reporting requirements • Prepare and oversee financial reporting documents for Missions, as directed by the Director of Missions and/or Business Office • Conduct statistical analysis of income and expenses to inform budgeting and forecasting decisions • Communicate with leadership, students, and parents on financial matters, including need-based financial aid for mission trips 2. Equipment Oversight, Trip Development & Missions IT: Prepares for and oversees equipment for mission trips, local engagement activities, retreats, and other events. Equipment & Logistics • Serve as chaperone team leader on Missions events, locally, nationally, and internationally • Maintain, organize, catalog, and prepare all equipment for trips and for use in Missions offices and classrooms • Recruit and manage volunteers to support equipment stewardship Trip & Event Development • Develop trip themes and event plans, including evening meeting/devotion schedules; leads select evening meetings • Direct all project leaders • Provide budgetary, financial, and equipment support to the freshman ALL IN retreat and other Missions retreats Missions Information Technology • Serve as Missions expert on Google Drive operation and document organization, in coordination with the Missions Logistics Specialist • Research Excel and other software to determine what best serves the program • Creates Google Docs and ParentSquare permission forms for all activities, classes, and officer positions • Update the Missions class in PowerSchool as needed, in collaboration with the Missions Communication and Curriculum Specialist 3. Local Engagement, Recycling & Fiscal Sustainability Local Engagement • Provide opportunities to engage in the local community and track student participation in local service • Lead class activity groups in preparing and implementing local engagement and ecological stewardship opportunities • Develop and deepen partnerships with organizations aligned with OLu's mission and values Recycling Program: Oversees the recycling program, including scheduling, certification, proper procedures, and facility upkeep: • Create a recycling pickup schedule and maintain recycling certification in coordination with campus Operations • Maintain a clean facility related to recycling operations Missions Fiscal Sustainability & Stewardship • Build and grow relationships with organizations, individuals, and families supporting OLu Missions, in coordination with the OLu Development Office, including sharing donor information and stewarding existing donor relationships (recognition, solicitation, and long-term relationship building) • Explore, implement, and oversee fundraising projects that align with the mission and fulfill fiscal needs — including distribution of funds raised for student trip participation • Research, identify, and write/apply for grants and other funding opportunities, in coordination with the Development Office and Missions Director 4. Student Leadership Development & Class Community: Member of the Missions team that develops student leaders and builds class community to prepare students to live as Christians in this world. • Develop and oversee instruction and training for the Missions Program Student Leadership Team, walking through the year with student leaders to equip and disciple them • Regularly meets with Officers, SLT, and students to implement the leadership vision, including leading officer/president meetings and serving as Missions' liaison at all SLT meetings • Partner in developing and updating class curriculum in coordination with the Missions Communication and Curriculum Specialist 5. General • Collaborate with all Missions staff members to create a program that will bring God glory and help students internalize the gospel message of salvation in Jesus Christ • Perform other duties as assigned ADDITIONAL DUTIES • All other duties as assigned QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications and competencies listed below are representative of the knowledge, skills, abilities, and physical demands required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position. Education BA or BS Degree required. Experience 5 years of experience in program administration, financial management, nonprofit/ministry operations preferred LICENSES, CERTIFICATES, AND CLEARANCES • Cleared Background/Fingerprint check • Valid CPR and First Aid certifications • Cleared TB assessment • Completion of Ministry Safe Training • Valid CA Driver's License KEY COMPETENCIES Knowledge • Financial management principles, including budgeting, forecasting, and reporting • Fundraising and donor relations, including grant writing and donor stewardship • Event planning and logistics, especially for travel-based programs • Google Workspace (Docs, Sheets, Drive) and educational platforms like PowerSchool • Youth development and Christian leadership principles • Nonprofit operations and best practices in missions or service programs • Familiarity with educational ministry, including curriculum development and student discipleship Skills and Abilities • Strong leadership and mentoring skills, especially with students in a Christian environment • Excellent organizational, project management, and multitasking abilities • Effective communication skills—written, verbal, and public speaking • Financial oversight and budgeting proficiency • Technologically adept, especially with Google Workspace and educational platforms (e.g., PowerSchool) • Skilled in event planning, logistics, and team coordination • Relationally driven with the ability to build partnerships and work collaboratively • Flexible, solutions-oriented, and able to adapt in fast-paced or changing environments • Able to inspire and equip others through servant leadership • Willing and able to travel locally, nationally, and internationally as needed • Strong organizational and project-management skills, with the ability to manage multiple events and deadlines simultaneously • Proficiency with Google Workspace, Microsoft Excel, PowerSchool, and ParentSquare (or willingness/ability to learn) • Demonstrated ability to mentor, train, and disciple student leaders • Excellent written and verbal communication skills for engaging students, parents, donors, and school leadership • Willingness to travel domestically and internationally with mission trips as required • Personal commitment to Jesus Christ and alignment with Orange Lutheran High School's mission, vision, and statement of faith PERSONAL CHARACTERISTICS • Exhibit the highest level of Christian integrity, his/her life reflects Christ-like morals, behavior, and attitude in dealing with students, parents, visitors, and co-workers • Full support of Christian education, and OLu's core values and mission of helping students internalize the gospel message of salvation in Christ Jesus • Foster a Christ-centered environment focused on Grateful Servanthood, Accountability, Compassion, and Collaboration, in alignment with our Guiding Principles • Be a person of honesty, integrity, and faith in Christ. They must be able to articulate their faith and be faithful in attendance at a Christian Church • A member of the Lutheran Church is preferred PHYSICAL REQUIREMENTS The physical requirements described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions • The employee must occasionally reach with hands and arms; use hands to finger, handle, or feel objects or controls, lift, push, pull, or carry up to 75 pounds, squat, kneel, or bend, and smell • Vision abilities include near and far vision, peripheral vision, depth perception, and the ability to adjust focus WORK ENVIRONMENT Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions • The typical working environment takes place in both a climate-controlled indoor office environment • Off-campus work may be performed in a variety of settings with varying work environments • The typical noise level is moderate but may occasionally be loud This job description intends to provide a representative summary of the essential functions that will be required of positions given this title and should not be construed as a declaration of specific duties and responsibilities of any particular position. Employees will be assigned specific job-related duties through their hiring departments. Specific job-related duties assigned by hiring departments shall be consistent with the representative essential functions listed above and shall not be construed as expanding a particular position's role, scope, and FLSA status, or grade.

Requirements

Must-haves

Reports to: Director of Missions
Supervises: N/A
Financial Management: Responsible for the planning, implementing, managing, and evaluating of all financial activities
Manage the budgeting and financial forecasting process, including expenditure negotiations, and implement, review, and revise related finance procedures for the Missions department
Collaborate with the OLu Business Office on financial processes and reporting requirements
Prepare and oversee financial reporting documents for Missions, as directed by the Director of Missions and/or Business Office
Conduct statistical analysis of income and expenses to inform budgeting and forecasting decisions
Communicate with leadership, students, and parents on financial matters, including need-based financial aid for mission trips
Equipment Oversight, Trip Development & Missions IT: Prepares for and oversees equipment for mission trips, local engagement activities, retreats, and other events.
Equipment & Logistics
Serve as chaperone team leader on Missions events, locally, nationally, and internationally
Maintain, organize, catalog, and prepare all equipment for trips and for use in Missions offices and classrooms
Recruit and manage volunteers to support equipment stewardship
Trip & Event Development
Develop trip themes and event plans, including evening meeting/devotion schedules; leads select evening meetings
Direct all project leaders
Provide budgetary, financial, and equipment support to the freshman ALL IN retreat and other Missions retreats
Missions Information Technology
Serve as Missions expert on Google Drive operation and document organization, in coordination with the Missions Logistics Specialist
Research Excel and other software to determine what best serves the program
Creates Google Docs and ParentSquare permission forms for all activities, classes, and officer positions
Update the Missions class in PowerSchool as needed, in collaboration with the Missions Communication and Curriculum Specialist
Local Engagement, Recycling & Fiscal Sustainability

Nice-to-haves

5 years of experience in program administration, financial management, nonprofit/ministry operations preferred

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Effort: medium

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