Event Manager at Project Management Institute

Job description

How will you make a difference to PMI? The Event Manager role is a senior Event Planner position responsible for end-to-end event planning and execution. The role is an individual contributor role, however it retains high levels of influence, internal leadership and mentoring across the team. What you’ll bring to the role: Lead the planning and execution of in-person or virtual meetings and events from concept to completion, including post-event summaries. Attendance size 50 -5000+ Collaborate with business owners to create detailed event plans and budgets. Adhere to budget and policy guidelines. Source, negotiate, and coordinate with venues, audiovisual providers, decorators, and other key vendors. Work closely with internal and external stakeholders to ensure event success. Ensure seamless on-site execution with a focus on customer satisfaction and attendee experience. Create event experiences while also addressing customer needs and inquiries Experience a plus but not required in: VIP Meetings Tradeshows, Exhibits and Sponsorship Registration Housing Virtual meetings and events (Zoom, MS Teams, Rain Focus) Define templates, playbooks, and process improvements that make high-quality event delivery repeatable across regions and formats. Ability to work outside normal business hours and weekends. Note: this is a global position that requires ability to work with stakeholders and vendors from around the world. Liaise with business owners (CEO, Chief of Staff and other Executive Leaders) to develop and implement program needs. Administer and maintain online registration system Interact with Travel Team to coordinate required travel itineraries Prepare event budgets during planning and prepare final reconciliations. Negotiate contracts and adhere to PMI Legal and Procurement processes Work cross functionally with other departments Adhere to all deadlines and turnaround timelines the Events and projects assigned Role Qualifications: Bachelor’s degree in a related field or equivalent experience. Industry certifications such as CMP, CMM, PMP, or CAPM are a plus. At least 7+ years of experience in end-to-end event planning and execution (both small and large convention center venues) Ability to work outside normal business hours and weekends. Proficiency in planning meetings and events in domestic and international countries. Proficiency in Microsoft Office Suite (Excel, PowerPoint, Teams, etc.). Strong organizational, problem-solving, and troubleshooting skill in high-pressure environments. A proactive mindset, with the ability to meet deadlines and take ownership of tasks. Strong contract negotiation skills Proficiency in Microsoft Office programs (ie Excel Ability to think critically about programs and services, and apply creative solutions appropriately. Strong interest in building relationships both internally and externally. This role includes interacting with customers and providing quality customer service and care. Must have ability to execute detailed plans, collect and interpret data, and prepare concise summaries Proficiency in the PMI business language (English) Travel Up to 25%

Requirements

Must-haves

How will you make a difference to PMI?
Lead the planning and execution of in-person or virtual meetings and events from concept to completion, including post-event summaries. Attendance size 50 -5000+
Collaborate with business owners to create detailed event plans and budgets.
Adhere to budget and policy guidelines.
Source, negotiate, and coordinate with venues, audiovisual providers, decorators, and other key vendors.
Work closely with internal and external stakeholders to ensure event success.
Ensure seamless on-site execution with a focus on customer satisfaction and attendee experience.
Create event experiences while also addressing customer needs and inquiries
VIP Meetings
Tradeshows, Exhibits and Sponsorship
Registration
Virtual meetings and events (Zoom, MS Teams, Rain Focus)
Define templates, playbooks, and process improvements that make high-quality event delivery repeatable across regions and formats.
Ability to work outside normal business hours and weekends. Note: this is a global position that requires ability to work with stakeholders and vendors from around the world.
Liaise with business owners (CEO, Chief of Staff and other Executive Leaders) to develop and implement program needs.
Administer and maintain online registration system
Interact with Travel Team to coordinate required travel itineraries
Prepare event budgets during planning and prepare final reconciliations.
Negotiate contracts and adhere to PMI Legal and Procurement processes
Work cross functionally with other departments
Adhere to all deadlines and turnaround timelines the Events and projects assigned
Bachelor’s degree in a related field or equivalent experience.
At least 7+ years of experience in end-to-end event planning and execution (both small and large convention center venues)

Nice-to-haves

Industry certifications such as CMP, CMM, PMP, or CAPM are a plus.

Application prep

Use the role’s language and application details while tailoring your materials.

Platform: dayforce
Effort: medium