Job description

About Hensel Phelps At Hensel Phelps, we don’t just build projects—we build careers, communities, and a culture of excellence. As an employee-owned company, every person here plays a vital role in shaping our success and future. Guided by our core values of Ownership, Integrity, Builder mindset, Diversity, and Community, we combine cutting-edge technology with hands-on expertise to deliver landmark projects across the nation. When you join Hensel Phelps, you join a team that values your growth, empowers your ideas, and invests in your journey. Together, we create an environment where innovation thrives, safety is paramount, and every individual has the opportunity to make a lasting impact. About Mission Critical Integrated Solution (MCIS) Constructing mission critical facilities demands a specialized strategy. At Hensel Phelps, our seasoned team members grasp the intricacies essential for every stage of mission critical development. From small-scale operations to expansive facilities, Hensel Phelps partners with leading enterprises nationwide. Our integrated methodology unites multidisciplinary teams to emphasize not only operational efficiency but also addresses crucial factors intrinsic to mission critical projects, including redundancy, scalability and energy efficiency. With meticulous attention to detail, we ensure seamless integration of cutting-edge technology while prioritizing security and regulatory compliance. Key Responsibilities • Compile monthly costs for owner billing, including staffing, equipment, employee expenses, related party costs, and Trade Partner pay applications. • Maintain billing spreadsheets, package backup documentation, and prepare necessary documentation for monthly billing submission. • Thorough understanding on contract terms and conditions to ensure compliance with owner monthly financial deadlines, billing requirements, and supporting documentation standards. • Monitor, update, and adjust the Owner Schedule of Values in both company and owner software. • Submit billing and invoices through internal and owner financial applications. • Audit costs monthly, quarterly, and annually, including Trade Partner pay application backup, internal cost control, and third-party owner audit responses. • Collect and communicate responses to close monthly audits on time. • Monitor and communicate monthly Trade Partner payment status to the Operations team. • Compile and maintain monthly expenditure reports to capture billable costs, support cost adjustments, and facilitate budget updates. • Track costs to assist with monthly presentation for client meetings. • Communicate cost concerns, corrections, and required adjustments to Managers and Admin teams. • Complete project financial closeout requirements accurately and timely. Qualifications • Business or Accounting degree. • 3-5 years of relevant experience. • Exceptional attention to detail, accuracy and follow-through, as well as strong analytical, problem solving and time management skills. • Understanding of construction accounting, owner billing, cost control, and financial reporting processes. • Experience reviewing invoices, pay applications, cost adjustments, budget updates, and vendor account reconciliations. • Ability to identify cost concerns or corrections proactively. • Ability to manage monthly deadlines, organize detailed backup documentation, and maintain accuracy across multiple systems. • Self-starter and great team player. • Comfortable in working in a fast paced environment. • Strong written and verbal communication skills with the ability to partner effectively across HP Operations, Trade Partner, and Owner-facing teams. • Proficient in Microsoft Office Suite, with advanced knowledge in Excel. • Must be willing to work 40 hours per week plus overtime as needed to meet project deadlines. • Comfortable learning and working in financial and project management platforms such as SAP S4/HANA, Success Factors, Project Sight, Unifier, and Supplier Connect. Preferred Experience • Strong understanding of construction accounting • Coordination of audit responses and collecting documentation from Trade Partners or internal project teams. • Training or supporting project team members on financial processes and procedures. • Familiarity with allowance tracking, change order support, expenditure reporting, and project financial closeout requirements. Physical Requirements • Light Work. Exerting up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. • The individual in this position will periodically walk, kneel, sit, crouch, reach, stoop, read/see, speak, push, pull, lift, stand, and finger/type. The frequency of each action varies by workflow and office activity. • Walking - The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, boxes, cabinets, etc. • Constantly operates a computer and other office machinery, such as a calculator, copy machine, phone, computer, and computer printer. • The person in this position frequently communicates with employees and external stakeholders regarding a variety of topics related to office administration. • Constantly computes, analyzes, and conceptualizes mathematical calculations and formulas. • Constantly reads written communications and views email submissions. • The person in this position regularly sits in a stationary position in front of a computer screen. • Visual acuity and ability to operate a vehicle as certified and appropriate. • Rarely exposed to high and low temperatures • Rarely exposed to noisy environments and outdoor elements such as precipitation and wind. Education Business or Accounting degree. Benefits Hensel Phelps provides generous benefits for our full-time employees. This position is eligible for company-paid medical insurance, life insurance, accidental death & dismemberment, long-term disability, 401(K) retirement plan, and our employee assistance program (EAP). Hensel Phelps also believes in the importance of taking time to recharge. As a result, employees are eligible for paid time off beginning upon hire. Based on position location, a cost of living adjustment (COLA) may also be included (subject to periodic review and adjustment). Equal Opportunity Employer Statement Hensel Phelps is an equal opportunity employer. Hensel Phelps is committed to engaging in affirmative action to increase employment opportunities for protected veterans and individuals with disabilities. Hensel Phelps shall not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity and expression, domestic partner status, pregnancy, disability, citizenship, genetic information, protected veteran status, or any other characteristic protected by federal, state, or local law. The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c) . #LI-KM1 #ElPasoTX

Requirements

Must-haves

Compile monthly costs for owner billing, including staffing, equipment, employee expenses, related party costs, and Trade Partner pay applications.
Maintain billing spreadsheets, package backup documentation, and prepare necessary documentation for monthly billing submission.
Thorough understanding on contract terms and conditions to ensure compliance with owner monthly financial deadlines, billing requirements, and supporting documentation standards.
Monitor, update, and adjust the Owner Schedule of Values in both company and owner software.
Submit billing and invoices through internal and owner financial applications.
Audit costs monthly, quarterly, and annually, including Trade Partner pay application backup, internal cost control, and third-party owner audit responses.
Collect and communicate responses to close monthly audits on time.
Monitor and communicate monthly Trade Partner payment status to the Operations team.
Compile and maintain monthly expenditure reports to capture billable costs, support cost adjustments, and facilitate budget updates.
Track costs to assist with monthly presentation for client meetings.
Communicate cost concerns, corrections, and required adjustments to Managers and Admin teams.
Complete project financial closeout requirements accurately and timely.

Nice-to-haves

Strong understanding of construction accounting
Coordination of audit responses and collecting documentation from Trade Partners or internal project teams.
Training or supporting project team members on financial processes and procedures.
Familiarity with allowance tracking, change order support, expenditure reporting, and project financial closeout requirements.
Physical Requirements
Light Work. Exerting up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.
The individual in this position will periodically walk, kneel, sit, crouch, reach, stoop, read/see, speak, push, pull, lift, stand, and finger/type. The frequency of each action varies by workflow and office activity.
Walking - The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, boxes, cabinets, etc.
Constantly operates a computer and other office machinery, such as a calculator, copy machine, phone, computer, and computer printer.
The person in this position frequently communicates with employees and external stakeholders regarding a variety of topics related to office administration.
Constantly computes, analyzes, and conceptualizes mathematical calculations and formulas.
Constantly reads written communications and views email submissions.

Application prep

Use the role’s language and application details while tailoring your materials.

Platform: successfactors-unify
Effort: medium

Benefits

Benefits detected in the listing.

Dental

401(K)

Paid Time Off