Job description

This position is responsible for all aspects of travel including booking airfare and processing travel purchasing card transactions, charging departments for internal services, and is the primary back up for purchasing compliance. This position reports to the Director of Finance Operations. Reviews and approves or returns Workday Spend Authorizations and Expense Reports for compliance with the College and campus policies and procedures ensuring that appropriate documentation is included. Researches and books airfare for travelers using purchasing card. Processes lodging payments using purchasing card. Verifies procurement card transactions. Trains employees on submitting travel spend authorizations and expense reports. Prepare accounting adjustments as requested. Responsible for assigning employees for gas card driver identification numbers and maintaining approved driver listings. Processes new supplier requests in PaymentWorks and follows-up when needed. This position is the primary back up for purchasing and contract compliance. The above list of duties is not to be construed as an exhaustive list. Other duties logically associated with the position may be assigned. Associates degree required; Bachelor’s degree preferred. 3 years previous accounting experience in an educational setting preferred. Ability and willingness to travel between service area campuses. Above average computer skills. Knowledge of Microsoft Office required. Experience with Workday preferred. Possess analytical, decision making, problem solving and research skills. Ability to develop, interpret, enforce and communicate internal controls and policies. Strong written and verbal communication and interpersonal skills. Strong organizational skills and detail oriented. Ivy Tech is committed to supporting the well-being, growth, and financial security of our full-time faculty and staff. Our comprehensive benefits package includes: Health & Wellness Multiple medical plan options paired with a Health Savings Account with a generous employer contribution Dental plan with no-cost preventive services and coverage for orthodontia Vision plan with low-cost exams and allowances for glasses or contact lenses Employee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources Wellness program with opportunities to earn $250 in Wellness Rewards Flexible Spending Accounts for healthcare (limited purpose) and dependent care Retirement & Financial Security 10% employer retirement contribution, fully vested after two years Basic life insurance equal to annual salary paid by the College, with optional supplemental coverage Short-term and long-term disability benefits Educational Benefits Fee remission for employees, spouses, and dependent children Tuition assistance for undergraduate, graduate, and doctoral programs Paid professional development opportunities Work‑Life Balance Generous paid time off, including vacation, sick leave, holidays, and winter recess Flexible work arrangements where available Paid childbirth recovery leave (8 weeks) Paid parental leave (4 weeks) Additional Perks Eligibility for Public Service Loan Forgiveness Additional discounts on gym memberships, transportation, and various retail services Ivy Tech is proud to offer benefits that support your health, your family, and your future—because when our employees thrive, our students and communities thrive too. For more information on Ivy Tech Benefits, visit careers.ivytech.edu . Note: Employees who re-hire with the College within 180 days of leaving a full-time position with the College may be eligible for additional benefits depending on their bridged seniority date. Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.

Requirements

Must-haves

Reviews and approves or returns Workday Spend Authorizations and Expense Reports for compliance with the College and campus policies and procedures ensuring that appropriate documentation is included.
Researches and books airfare for travelers using purchasing card.
Processes lodging payments using purchasing card.
Verifies procurement card transactions.
Trains employees on submitting travel spend authorizations and expense reports.
Prepare accounting adjustments as requested.
Responsible for assigning employees for gas card driver identification numbers and maintaining approved driver listings.
Processes new supplier requests in PaymentWorks and follows-up when needed.
This position is the primary back up for purchasing and contract compliance.
The above list of duties is not to be construed as an exhaustive list. Other duties logically associated with the position may be assigned.
Ability and willingness to travel between service area campuses.
Above average computer skills. Knowledge of Microsoft Office required.
Possess analytical, decision making, problem solving and research skills.
Ability to develop, interpret, enforce and communicate internal controls and policies.
Strong written and verbal communication and interpersonal skills.
Strong organizational skills and detail oriented.
Ivy Tech is committed to supporting the well-being, growth, and financial security of our full-time faculty and staff. Our comprehensive benefits package includes:
Health & Wellness
Multiple medical plan options paired with a Health Savings Account with a generous employer contribution
Dental plan with no-cost preventive services and coverage for orthodontia
Vision plan with low-cost exams and allowances for glasses or contact lenses

Nice-to-haves

Associates degree required; Bachelor’s degree preferred.
3 years previous accounting experience in an educational setting preferred.
Experience with Workday preferred.

Application prep

Use the role’s language and application details while tailoring your materials.

Platform: workday
Effort: long

Benefits

Benefits detected in the listing.

Dental

Vision

Paid Time Off

Parental Leave

Wellness

Professional Development