Job description

City: Century City, CA (Los Angeles) Onsite / Hybrid / Remote: Hybrid, 3 days per week in the Los Angeles office Duration: 7 months to start with Rate Range: Up to 43.27/hour in W2 (Depends On Experience) Work Authorization: U.S. citizens, Green Card holders, and candidates with valid EADs. No H-1B, OPT, CPT, visa sponsorship, or visa-related Must Have: - Hands-on executive administrative support or comparable corporate coordination experience. - Calendar management, scheduling, and meeting coordination. - Experience coordinating executive travel and expense reports. - Proficiency with Microsoft Outlook and Slack. - Ability to work onsite Tuesday, Wednesday, and Thursday in Los Angeles. Responsibilities: - Manage the CMO's calendar, meetings, travel arrangements, and expense reports. - Coordinate meetings with senior executives, executive assistants, and external partners. - Support marketing teams with scheduling, vendor coordination, and administrative activities. - Assist with marketing campaigns, creative projects, and agency coordination when needed. - Organize leadership meetings, all-hands meetings, and team events. - Manage office supplies, catering, conference rooms, and facility requests. - Coordinate IT requests, software licenses, and onboarding activities. - Support executive presentations, communications, and meeting documentation. - Assist other executives and teams with administrative requests as needed. - Maintain confidentiality when handling sensitive executive and business information. Qualifications: - Prior experience in executive administration, office coordination, marketing coordination, or similar corporate roles. - Strong calendar management and organizational skills. - Experience coordinating across multiple departments and external partners. - Ability to manage changing priorities and handle unexpected requests. - Comfortable working in a fast-paced environment with a lean team. - Flexibility to occasionally support evening or weekend events. Nice to Have: - 1–4 years of relevant experience, the hiring manager's preferred range. - Experience supporting a CMO, CEO, or other C-level executive. - Experience in marketing, media, streaming, technology, or creative agencies. - Exposure to marketing campaigns, creative briefs, or agency coordination. - Experience with Google Docs, Google Drive, and Box. - Experience supporting large organizations or startup-style teams. - Experience coordinating large-scale meetings and corporate events.

Requirements

Must-haves

Hands-on executive administrative support or comparable corporate coordination experience.
Calendar management, scheduling, and meeting coordination.
Experience coordinating executive travel and expense reports.
Proficiency with Microsoft Outlook and Slack.
Ability to work onsite Tuesday, Wednesday, and Thursday in Los Angeles. Responsibilities:
Manage the CMO's calendar, meetings, travel arrangements, and expense reports.
Coordinate meetings with senior executives, executive assistants, and external partners.
Support marketing teams with scheduling, vendor coordination, and administrative activities.
Assist with marketing campaigns, creative projects, and agency coordination when needed.
Organize leadership meetings, all-hands meetings, and team events.
Manage office supplies, catering, conference rooms, and facility requests.
Coordinate IT requests, software licenses, and onboarding activities.
Support executive presentations, communications, and meeting documentation.
Assist other executives and teams with administrative requests as needed.
Maintain confidentiality when handling sensitive executive and business information. Qualifications:
Prior experience in executive administration, office coordination, marketing coordination, or similar corporate roles.
Strong calendar management and organizational skills.
Experience coordinating across multiple departments and external partners.
Ability to manage changing priorities and handle unexpected requests.
Comfortable working in a fast-paced environment with a lean team.
Experience supporting a CMO, CEO, or other C-level executive.
Experience in marketing, media, streaming, technology, or creative agencies.
Exposure to marketing campaigns, creative briefs, or agency coordination.

Nice-to-haves

Flexibility to occasionally support evening or weekend events. Nice to Have: - 1–4 years of relevant experience, the hiring manager's preferred range.

Application prep

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Platform: zoho-recruit
Effort: medium