Business Operations Specialist at Peraton

Job description

Required QualificationsEducation and Clearance • Active TS/SCI with polygraph • Minimum of 12 years of experience with a BS/BA, 10 years with an MS/MA, • Four additional years of relevant experience may be substituted for a degree Experience and Knowledge • 8+ years of experience in business operations, executive support, administrative management, or a related discipline • Demonstrated experience managing high-volume taskings requiring cross-organizational coordination and senior leadership review • Proven experience coordinating complex schedules and meetings across multiple stakeholder organizations • Experience administering or using knowledge management systems and maintaining organizational documentation • Experience supporting organizational change initiatives, including reorganizations and process modifications • Experience operating in fast-paced environments with shifting priorities and the ability to pivot quickly in response to mission needs • Experience prioritizing and assigning work or providing leadership coverage in a front-office or team-coordination environment Skills • Exceptional organizational skills with the ability to manage multiple concurrent actions, meetings, and deadlines • Strong attention to detail in reviewing, editing, and validating responses to actions or similar high-profile tasks • Excellent written and verbal communication skills and the ability to engage effectively with personnel at all organizational levels • Strong stakeholder management skills with demonstrated professionalism and diplomacy in senior-leader interactions • Proven ability to exercise sound judgment, maintain discretion, and make independent decisions as needed • Proficiency with knowledge management platforms such as Confluence, Jira, and Hive • Advanced calendar management and meeting coordination skills • Strong customer service orientation and willingness to support emergent needs to ensure mission success • Ability to operate independently, anticipate requirements, proactively resolve issues, and adapt to evolving priorities • Proficiency with Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Word • Ability to identify process improvement opportunities and contribute to more efficient operations Desired Qualifications • Experience supporting executive front-office operations in the sponsor organization • Experience with government tasking systems • Experience with cable systems or similar formal communications workflows • Experience planning and executing large-scale meetings or events • Experience working within or supporting software development, data engineering, or systems architecture teams, including familiarity with associated terminology, workflows, and technical concepts We're seeking an experience business operations specialist who can provide comprehensive front‑office and operational support to senior leadership within a dynamic, fast‑paced government environment. The selected candidate will manage high‑visibility administrative and coordination activities, support organizational change initiatives, and serve as back‑up to the Department Chief of Staff. The role requires exceptional judgment, discretion, adaptability, and the ability to manage competing priorities under tight deadlines. Responsibilities may include but are not limited to: • Manage department-wide actions by collecting, refining, and consolidating inputs from divisions; review and edit submissions in coordination with senior leadership. • Serve as primary administrator for knowledge management platforms (Jira, Confluence, Hive), including access management and content updates aligned with organizational and leadership requirements. • Coordinate meetings for department leadership with internal and external stakeholders; schedule, organize, and manage logistics, materials, and follow-on actions. • Participate in meetings, capture accurate and detailed notes, and track actions across the department. • Develop and maintain action-tracking systems, consolidating requirements from multiple forums and coordinating with points of contact to facilitate timely completion. • Triage, prioritize, and route incoming requests to ensure timely attention and alignment with leadership priorities. • Handle sensitive, mission-critical, and time-sensitive information with discretion and in accordance with established security protocols. • Manage the department’s cable creation and coordination queue. • Support organizational change management activities, including reorganizations, seating updates, distribution list and access modifications, and organizational chart maintenance. • Plan and execute department-wide events such as all-hands meetings, off-sites, system demonstrations, and team-building activities. • Provide front-office administrative support, including timesheet processing, phone card management, check-in/check-out procedures, distribution list maintenance, and equipment requests. • Facilitate new-hire onboarding by developing and coordinating instructions, assigning tasks, and providing ongoing administrative support. • Identify and implement improvements to operational workflows, documentation, and coordination processes to enhance efficiency and organizational effectiveness. • Serve as back-up to the Department Chief of Staff, including prioritizing and assigning incoming tasks, coordinating front-office activities, and maintaining operational continuity during absences. We're seeking an experience business operations specialist who can provide comprehensive front‑office and operational support to senior leadership within a dynamic, fast‑paced government environment. The selected candidate will manage high‑visibility administrative and coordination activities, support organizational change initiatives, and serve as back‑up to the Department Chief of Staff. The role requires exceptional judgment, discretion, adaptability, and the ability to manage competing priorities under tight deadlines. Responsibilities may include but are not limited to: • Manage department-wide actions by collecting, refining, and consolidating inputs from divisions; review and edit submissions in coordination with senior leadership. • Serve as primary administrator for knowledge management platforms (Jira, Confluence, Hive), including access management and content updates aligned with organizational and leadership requirements. • Coordinate meetings for department leadership with internal and external stakeholders; schedule, organize, and manage logistics, materials, and follow-on actions. • Participate in meetings, capture accurate and detailed notes, and track actions across the department. • Develop and maintain action-tracking systems, consolidating requirements from multiple forums and coordinating with points of contact to facilitate timely completion. • Triage, prioritize, and route incoming requests to ensure timely attention and alignment with leadership priorities. • Handle sensitive, mission-critical, and time-sensitive information with discretion and in accordance with established security protocols. • Manage the department’s cable creation and coordination queue. • Support organizational change management activities, including reorganizations, seating updates, distribution list and access modifications, and organizational chart maintenance. • Plan and execute department-wide events such as all-hands meetings, off-sites, system demonstrations, and team-building activities. • Provide front-office administrative support, including timesheet processing, phone card management, check-in/check-out procedures, distribution list maintenance, and equipment requests. • Facilitate new-hire onboarding by developing and coordinating instructions, assigning tasks, and providing ongoing administrative support. • Identify and implement improvements to operational workflows, documentation, and coordination processes to enhance efficiency and organizational effectiveness. • Serve as back-up to the Department Chief of Staff, including prioritizing and assigning incoming tasks, coordinating front-office activities, and maintaining operational continuity during absences. Required Qualifications Education and Clearance • Active TS/SCI with polygraph • Minimum of 12 years of experience with a BS/BA, 10 years with an MS/MA, • Four additional years of relevant experience may be substituted for a degree Experience and Knowledge • 8+ years of experience in business operations, executive support, administrative management, or a related discipline • Demonstrated experience managing high-volume taskings requiring cross-organizational coordination and senior leadership review • Proven experience coordinating complex schedules and meetings across multiple stakeholder organizations • Experience administering or using knowledge management systems and maintaining organizational documentation • Experience supporting organizational change initiatives, including reorganizations and process modifications • Experience operating in fast-paced environments with shifting priorities and the ability to pivot quickly in response to mission needs • Experience prioritizing and assigning work or providing leadership coverage in a front-office or team-coordination environment Skills • Exceptional organizational skills with the ability to manage multiple concurrent actions, meetings, and deadlines • Strong attention to detail in reviewing, editing, and validating responses to actions or similar high-profile tasks • Excellent written and verbal communication skills and the ability to engage effectively with personnel at all organizational levels • Strong stakeholder management skills with demonstrated professionalism and diplomacy in senior-leader interactions • Proven ability to exercise sound judgment, maintain discretion, and make independent decisions as needed • Proficiency with knowledge management platforms such as Confluence, Jira, and Hive • Advanced calendar management and meeting coordination skills • Strong customer service orientation and willingness to support emergent needs to ensure mission success • Ability to operate independently, anticipate requirements, proactively resolve issues, and adapt to evolving priorities • Proficiency with Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Word • Ability to identify process improvement opportunities and contribute to more efficient operations Desired Qualifications • Experience supporting executive front-office operations in the sponsor organization • Experience with government tasking systems • Experience with cable systems or similar formal communications workflows • Experience planning and executing large-scale meetings or events • Experience working within or supporting software development, data engineering, or systems architecture teams, including familiarity with associated terminology, workflows, and technical concepts

Requirements

Must-haves

Required QualificationsEducation and Clearance • Active TS/SCI with polygraph
Minimum of 12 years of experience with a BS/BA, 10 years with an MS/MA,
Four additional years of relevant experience may be substituted for a degree
Experience and Knowledge • 8+ years of experience in business operations, executive support, administrative management, or a related discipline
Demonstrated experience managing high-volume taskings requiring cross-organizational coordination and senior leadership review
Proven experience coordinating complex schedules and meetings across multiple stakeholder organizations
Experience administering or using knowledge management systems and maintaining organizational documentation
Experience supporting organizational change initiatives, including reorganizations and process modifications
Experience operating in fast-paced environments with shifting priorities and the ability to pivot quickly in response to mission needs
Experience prioritizing and assigning work or providing leadership coverage in a front-office or team-coordination environment
Skills • Exceptional organizational skills with the ability to manage multiple concurrent actions, meetings, and deadlines
Strong attention to detail in reviewing, editing, and validating responses to actions or similar high-profile tasks
Excellent written and verbal communication skills and the ability to engage effectively with personnel at all organizational levels
Strong stakeholder management skills with demonstrated professionalism and diplomacy in senior-leader interactions
Proven ability to exercise sound judgment, maintain discretion, and make independent decisions as needed
Proficiency with knowledge management platforms such as Confluence, Jira, and Hive
Advanced calendar management and meeting coordination skills
Strong customer service orientation and willingness to support emergent needs to ensure mission success
Ability to operate independently, anticipate requirements, proactively resolve issues, and adapt to evolving priorities
Proficiency with Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Word
Ability to identify process improvement opportunities and contribute to more efficient operations
Desired Qualifications • Experience supporting executive front-office operations in the sponsor organization
Experience with government tasking systems
Experience with cable systems or similar formal communications workflows

Nice-to-haves

None flagged.

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Keywords to mirror

jira

Platform: peraton
Effort: medium

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