Job description

We are seeking an organized, detail-oriented, and proactive Operations Coordinator to provide daily administrative and operational support to the Pennsylvania Distribution Center (PADC). Working closely with the Sr Operations Coordinator and Operations Leadership Team, this role is responsible for maintaining accurate reporting, coordinating vendor and supply needs and assisting with various operational activities to ensure the facility runs efficiently. What Your Impact Will Be The essential duties and responsibilities for the Operations Coordinator position include the following. Other duties may be assigned. • Maintain daily operational trackers, Excel spreadsheets, and reports to ensure accurate and timely information. • Prepare labor code reports, identify discrepancies, and process necessary corrections. • Communicate employee call-outs prior to the start of each shift. • Coordinate with external vendors regarding facility repairs, maintenance requests, and operational needs. • Order and maintain distribution center supplies, including monitoring and replenishing. • Utilize Appspace to create and update informational slides and announcements displayed on facility TVs. • Support Committee activities, including documenting meeting minutes and ordering. • Receive and process invoices, purchase orders (POs), and related documentation. • Coordinate catering, lunches, meetings, and employee events, including occasional pickups as needed. • Prepare and coordinate outgoing FedEx shipments, including samples, returns, and financial documents. • Partner with Operations Leadership, internal departments, and corporate teams to support daily requests and operational initiatives. • High school diploma or GED required; 1–2 years of related administrative or operations experience preferred, or an equivalent combination of education and experience. • Strong proficiency in Microsoft Office, Word, and Outlook, with accurate data entry and reporting skills. • Must have strong excel proficiency. • Excellent organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment. • Strong written and verbal communication skills with the ability to interact professionally with employees, leadership, vendors, and corporate partners. • Ability to review, analyze, and interpret operational reports, spreadsheets, shipping documents, invoices, and inventory records. • Strong problem-solving skills with the ability to identify discrepancies and follow through on resolutions. • Ability to work independently, take initiative, and collaborate effectively across multiple departments. • Experience working in a warehouse, distribution center, or logistics environment preferred. We are a purpose driven company aiming to empower generations to explore the wonder of childhood and reach their full potential. We live up to our purpose employing the following behaviors: • We collaborate: Being a part of Mattel means being part of one team with shared values and common goals. Every person counts and working closely together always brings better results. Partnership is our process and our collective capabilities is our superpower. • We innovate: At Mattel we always aim to find new and better ways to create innovative products and experiences. No matter where you work in the organization, you can always make a difference and have real impact. We welcome new ideas and value new initiatives that challenge conventional thinking. • We execute: We are a performance-driven company. We strive for excellence and are focused on pursuing best-in-class outcomes. We believe in accountability and ownership and know that our people are at their best when they are empowered to create and deliver results. Our Approach to Flexible Work: This role is an in-office role Monday-Thursday, and work from home on Fridays. We embrace a flexible work model designed to empower a culture of growth, optimism, and wellbeing, where every employee can reach their full potential. Combining purposeful in-person collaboration with flexibility, our focus is to optimize performance and drive connection for moments that matter. Who We Are: Mattel is a leading global toy and family entertainment company and owner of one of the most iconic brand portfolios in the world. We engage consumers and fans through our franchise brands, including Barbie, Hot Wheels, Fisher-Price, American Girl, Thomas & Friends, UNO, Masters of the Universe, Matchbox, Monster High, MEGA and Polly Pocket, as well as other popular properties that we own or license in partnership with global entertainment companies. Our offerings include toys, content, consumer products, digital and live experiences. Our products are sold in collaboration with the world’s leading retail and ecommerce companies. Since its founding in 1945, Mattel is proud to be a trusted partner in empowering generations to explore the wonder of childhood and reach their full potential. Mattel’s award-winning workplace culture has been recognized by Forbes, Fast Company, Newsweek, Great Place to Work, TIME, and more. Visit us at jobs.mattel.com and www.instagram.com/MattelCareers . Beware of recruiting scams: Mattel will only contact you through official @mattel.com or @smartrecruiters.com email addresses and will never ask for payment or sensitive personal information during the hiring process. Mattel is an Equal Opportunity Employer where we want you to bring your authentic self to work every day. We welcome all job seekers, and all applicants will receive consideration for employment without regard to race, ethnicity, color, national origin, religion, sex, gender, gender identity or expression, sexual orientation, veteran and protected veteran status, disability status, and or any other basis protected by applicable federal, state or local law. Pursuant to the Los Angeles Fair Chance Ordinance and the California Fair Chance Act, qualified applicants with arrest or conviction records will be considered for employment. Videos to watch: The Culture at Mattel Corporate Philanthropy

Requirements

Must-haves

What Your Impact Will Be
The essential duties and responsibilities for the Operations Coordinator position include the following. Other duties may be assigned.
Maintain daily operational trackers, Excel spreadsheets, and reports to ensure accurate and timely information.
Prepare labor code reports, identify discrepancies, and process necessary corrections.
Communicate employee call-outs prior to the start of each shift.
Coordinate with external vendors regarding facility repairs, maintenance requests, and operational needs.
Order and maintain distribution center supplies, including monitoring and replenishing.
Utilize Appspace to create and update informational slides and announcements displayed on facility TVs.
Support Committee activities, including documenting meeting minutes and ordering.
Receive and process invoices, purchase orders (POs), and related documentation.
Coordinate catering, lunches, meetings, and employee events, including occasional pickups as needed.
Prepare and coordinate outgoing FedEx shipments, including samples, returns, and financial documents.
Partner with Operations Leadership, internal departments, and corporate teams to support daily requests and operational initiatives.
Strong proficiency in Microsoft Office, Word, and Outlook, with accurate data entry and reporting skills.
Must have strong excel proficiency.
Excellent organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment.
Strong written and verbal communication skills with the ability to interact professionally with employees, leadership, vendors, and corporate partners.
Ability to review, analyze, and interpret operational reports, spreadsheets, shipping documents, invoices, and inventory records.
Strong problem-solving skills with the ability to identify discrepancies and follow through on resolutions.
Ability to work independently, take initiative, and collaborate effectively across multiple departments.
We are a purpose driven company aiming to empower generations to explore the wonder of childhood and reach their full potential. We live up to our purpose employing the following behaviors:
The Culture at Mattel

Nice-to-haves

High school diploma or GED required; 1–2 years of related administrative or operations experience preferred, or an equivalent combination of education and experience.
Experience working in a warehouse, distribution center, or logistics environment preferred.

Application prep

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Platform: smartrecruiters
Effort: medium