Job description

Service Operations Specialist Description - This role is responsible for the end-to-end execution and control of the purchase order and supplier invoice lifecycle for a defined portfolio of services agreements. The role creates and maintains purchase requisitions and purchase orders, validates supplier invoices against contracted rates and statements of work, and resolves exceptions that prevent payment. The role maintains the spend, commitment, and contract records used for monthly reporting and forecasting, and supports cost savings and contract renewal activity by providing accurate analysis of supplier spend and contract compliance. Responsibilities • Creates purchase requisitions and purchase orders in the organization’s source-to-pay systems, ensuring correct supplier records, cost allocation, contract references, and supporting documentation in accordance with the organization’s policies and procedures. • Monitors purchase requisition and purchase order approval workflows, follows up on pending approvals, and escalates aging or blocked transactions to the appropriate stakeholders. • Executes purchase order changes throughout the contract term, including value and date amendments, line additions, copies, withdrawals, and closures. • Reviews and validates supplier invoices against purchase orders and contracted rate structures, confirming effort periods, supporting documentation, tax treatment, and available purchase order balance prior to approval. • Identifies invoice discrepancies and charges without a contractual basis, places affected items on hold, documents the variance, and pursues written resolution with the supplier and internal stakeholders. • Resolves price blocks, goods receipt and invoice receipt mismatches, and duplicate or misapplied submissions in coordination with Accounts Payable and Finance. • Monitors purchase order balances, burn rates, and expiration dates, and provides advance notice of contracts approaching renewal, exhaustion, or expiry with balance remaining. • Interprets statements of work and master agreements to extract operative commercial terms, including rate tables, headcount and hours, service level and key performance indicator clauses, expense provisions, and notice periods, and maintains supplier reference documentation for team use. • Maintains the accuracy and completeness of purchase order and spend tracking records, and prepares the supporting analysis for monthly spend, drawdown, invoice aging, and savings reporting. • Supports cost savings and cost avoidance initiatives by analyzing run rate against budget, identifying under-utilization and overlapping scope, and preparing rate and market comparison data ahead of contract renewals. • Serves as a day-to-day point of contact for supplier billing and project management contacts, and coordinates with business focals, Global Indirect Procurement, Accounts Payable, and Finance on purchase order and invoice matters. • Contributes to the continuous improvement of purchase order and invoice management processes, controls, and documentation standards. Education & Experience Four-year Degree in Supply Chain Management, Business Administration, Finance, Accounting, or any other related discipline or commensurate work experience or demonstrated competence. Has 2-4 years of work experience, preferably in procurement operations, purchase order and invoice management, vendor or contract administration, accounts payable, or a related field. Knowledge & Skills • Accounts Payable • Auditing • Continuous Improvement • Contract Management • Cost Reduction • Data Analysis • Enterprise Resource Planning (ERP) • Finance • Internal Controls • Invoice Processing • Key Performance Indicators (KPIs) • Microsoft Excel • Process Improvement • Procurement • Purchase Orders • Purchasing • SAP Applications • SAP Ariba • Spend Analysis • Statements of Work (SOW) • Supplier Relationship Management • Vendor Management Cross-Org Skills • Effective Communication • Results Orientation • Learning Agility • Digital Fluency • Customer Centricity Impact & Scope Impacts immediate team and acts as an informed team member providing analysis of information and limited project direction input. Complexity Responds to routine issues within established guidelines and refers more complex matters to a higher level. Salary The pay range for this role is $83,000 to $127,800 USD annually with additional opportunities for pay in the form of bonus and/or equity (applies to United States of America candidates only). Pay varies by work location, job-related knowledge, skills, and experience. Benefits: HP offers a comprehensive benefits package for this position, including: • Health insurance • Dental insurance • Vision insurance • Long term/short term disability insurance • Employee assistance program • Flexible spending account • Life insurance • Generous time off policies, including; • 4-12 weeks fully paid parental leave based on tenure • 11 paid holidays • Additional flexible paid vacation and sick leave ( US benefits overview ) The compensation and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, with or without notice, subject to applicable law. Disclaimer This job description describes the general nature and level of work performed in this role. It is not intended to be an exhaustive list of all duties, skills, responsibilities, knowledge, etc. These may be subject to change and additional functions may be assigned as needed by management, and whether the requisition opens to internal candidates first. Job - Services Schedule - Full time Shift - No shift premium (United States of America) Travel - Relocation - Equal Opportunity Employer (EEO) - HP, Inc. provides equal employment opportunity to all employees and prospective employees, without regard to race, color, religion, sex, national origin, ancestry, citizenship, sexual orientation, age, disability, or status as a protected veteran, marital status, familial status, physical or mental disability, medical condition, pregnancy, genetic predisposition or carrier status, uniformed service status, political affiliation or any other characteristic protected by applicable national, federal, state, and local law(s). Please be assured that you will not be subject to any adverse treatment if you choose to disclose the information requested. This information is provided voluntarily. The information obtained will be kept in strict confidence. For more information, review HP’s EEO Policy or read about your rights as an applicant under the law here: “ Know Your Rights: Workplace Discrimination is Illegal "

Requirements

Must-haves

Service Operations Specialist
Description -
Monitors purchase requisition and purchase order approval workflows, follows up on pending approvals, and escalates aging or blocked transactions to the appropriate stakeholders.
Executes purchase order changes throughout the contract term, including value and date amendments, line additions, copies, withdrawals, and closures.
Reviews and validates supplier invoices against purchase orders and contracted rate structures, confirming effort periods, supporting documentation, tax treatment, and available purchase order balance prior to approval.
Identifies invoice discrepancies and charges without a contractual basis, places affected items on hold, documents the variance, and pursues written resolution with the supplier and internal stakeholders.
Resolves price blocks, goods receipt and invoice receipt mismatches, and duplicate or misapplied submissions in coordination with Accounts Payable and Finance.
Monitors purchase order balances, burn rates, and expiration dates, and provides advance notice of contracts approaching renewal, exhaustion, or expiry with balance remaining.
Maintains the accuracy and completeness of purchase order and spend tracking records, and prepares the supporting analysis for monthly spend, drawdown, invoice aging, and savings reporting.
Supports cost savings and cost avoidance initiatives by analyzing run rate against budget, identifying under-utilization and overlapping scope, and preparing rate and market comparison data ahead of contract renewals.
Contributes to the continuous improvement of purchase order and invoice management processes, controls, and documentation standards.
Education & Experience
Four-year Degree in Supply Chain Management, Business Administration, Finance, Accounting, or any other related discipline or commensurate work experience or demonstrated competence.
Has 2-4 years of work experience, preferably in procurement operations, purchase order and invoice management, vendor or contract administration, accounts payable, or a related field.
Knowledge & Skills
Accounts Payable
Continuous Improvement
Contract Management
Cost Reduction
Data Analysis
Enterprise Resource Planning (ERP)
Internal Controls
Invoice Processing
Key Performance Indicators (KPIs)

Nice-to-haves

None flagged.

Application prep

Use the role’s language and application details while tailoring your materials.

Platform: eightfold
Effort: medium

Benefits

Benefits detected in the listing.

Health Insurance

Dental

Vision

Parental Leave