Job description

Receptionist/Marketing Assistant At Salas O’Brien we tell our clients that we’re engineered for impact. This passion for making a difference applies just as much to our team as it does to our projects. That’s why we’re committed to living our values every day: inspiring, achieving, and connecting as shared owners of our success with a focus on a sustainable future. Building for the long-term means that all of our team members can expect to work on amazing projects with a people-first approach to problem solving. It also means that each member of our team has truly limitless potential to build a unique, meaningful, and high-impact career—and they’ll receive great total rewards along the way. About Us: Founded in 1975, Salas O’Brien is an employee-owned engineering and professional services firm focused on achieving impact for our clients, our team, and the world. We know that tomorrow’s requirements are today’s opportunities, and we are here to design lasting solutions for pressing challenges. We work across a variety of industries providing integrated engineering and consulting services. Our specialized experience includes design for data centers, healthcare, science and technology, high-rise buildings, clean energy, education, and other building types as well as structural and building sciences, infrastructure asset management, advanced robotics, and more. Our technical expertise is paired with an exceptional team of business development, human resources, finance and accounting, information technology, and marketing professionals, all of whom play a key role in bringing our commitments to life every day. Job Summary: The Seattle Northgate office is looking for a Receptionist/Marketing Assistant to join our growing firm. The primary role is to support the Seattle team and continue the cultivation of our culture, our influence in the northwest region and the support our staff and clients of Salas O’Brien, a growing national Architecture and Engineering company. Responsibilities: Front Desk/Receptionist: • Welcome visitors and answer phones for multiple offices • Accept packages and prepare materials for shipping, Fed Ex / UPS, etc. • Sort and distribute incoming mail and misc. deliveries • Opening and closing of the office • Inventory and ordering supplies • Assist with the planning and coordination of office events, including client meetings, office lunches, parties, and travel planning • Filing and various administrative work • Scan drawings and set up files per managers requests • Various projects as assigned by Supervisor • Maintain copier with paper and toner • Cleaning communal spaces as needed Marketing: • Assist marketing team with: • Pipeline tracking and project set up. Tasks including data entry and project file creation • Support team building, event planning, client appreciation events, marketing tradeshows, conferences, and other events as needed. • Updating and creating marketing materials in InDesign. Tasks including qualifications, branding, and advertising. • Support and help maintain digital libraries and digital asset management system including marketing material, files, records. Qualifications and Experience: To succeed in this role, you need to meet the following basic requirements: • Minimum education – high school diploma required • Bachelor of Science/Art degree in marketing, advertising, business, engineering, or related field (a plus) • Data Entry Experience with Deltek Vision or similar accounting software (a plus) • Proficient in all Adobe Programs (including InDesign & Photoshop), Microsoft Office Suite, and other graphic programs (a plus) • Administrative experience in a professional environment • Ability to work within a team environment • Ability to take initiative and work independently Attributes of Top Performers If you possess many of the qualities below, you will thrive in this role: • Build strong relationships through professionalism, responsiveness, collaboration, and a customer-service mindset. • Embrace technology, AI tools, and process improvements, with a willingness to learn new platforms and systems. • Demonstrate advanced proficiency in Microsoft 365, including Outlook, Excel, Word, PowerPoint, Teams, and Adobe Acrobat or Bluebeam. • Experience with Adobe Creative Cloud programs, including InDesign, Photoshop, and Illustrator, is a plus. • Take initiative, solve problems proactively, and work independently with minimal supervision. • Communicate clearly and professionally, both verbally and in writing. • Adapt quickly to changing priorities and effectively manage multiple assignments in a fast-paced environment. • Exhibit exceptional organizational skills, attention to detail, and a commitment to delivering high-quality work. • Manage time and resources effectively to meet deadlines and support multiple projects simultaneously. • Collaborate effectively across teams, offices, and all levels of the organization while also being comfortable working independently. Position: Full time, in-office, Monday – Friday 8am – 5pm. Location : Seattle, WA Travel : 0% Compensation & Benefits: Salas O’Brien health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Team members have access to medical, dental, vision, and basic life insurance, a 401(k) plan, and the ability to purchase company stock at a discount. Salas O’Brien has both U.S. and Canadian (PTO) plans for full-time salaried, exempt and non-team members, 10 paid holidays, and paid leave programs for military service and new parents. And certain roles may be eligible for additional rewards, including merit increases, performance discretionary bonus, and stock. The base salary range for this position is $23 to $26 per hour. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Equal Opportunity Employment Statement Salas O’Brien provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state/provincial, or local laws. Salas O’Brien will accommodate the disability-related needs of applicants as required by law.

Requirements

Must-haves

Receptionist/Marketing Assistant
Welcome visitors and answer phones for multiple offices
Accept packages and prepare materials for shipping, Fed Ex / UPS, etc.
Sort and distribute incoming mail and misc. deliveries
Opening and closing of the office
Inventory and ordering supplies
Assist with the planning and coordination of office events, including client meetings, office lunches, parties, and travel planning
Filing and various administrative work
Scan drawings and set up files per managers requests
Various projects as assigned by Supervisor
Maintain copier with paper and toner
Cleaning communal spaces as needed
Pipeline tracking and project set up. Tasks including data entry and project file creation
Support team building, event planning, client appreciation events, marketing tradeshows, conferences, and other events as needed.
Updating and creating marketing materials in InDesign. Tasks including qualifications, branding, and advertising.
Support and help maintain digital libraries and digital asset management system including marketing material, files, records.
To succeed in this role, you need to meet the following basic requirements:
Minimum education – high school diploma required
Administrative experience in a professional environment
Ability to work within a team environment

Nice-to-haves

Bachelor of Science/Art degree in marketing, advertising, business, engineering, or related field (a plus)
Data Entry Experience with Deltek Vision or similar accounting software (a plus)
Proficient in all Adobe Programs (including InDesign & Photoshop), Microsoft Office Suite, and other graphic programs (a plus)
Experience with Adobe Creative Cloud programs, including InDesign, Photoshop, and Illustrator, is a plus.

Application prep

Use the role’s language and application details while tailoring your materials.

Keywords to mirror

Platform: ukg
Effort: medium

Benefits

Benefits detected in the listing.

Dental

Vision

401(K)

Pto