Job description

THE OPPORTUNITY Global Prairie’s Accounting & Finance team is seeking a versatile and organized team player with strong communication skills and the ability to thrive in a fast-paced, entrepreneurial work environment. An Associate on this team has the opportunity to touch many areas of the business and learn new skills. They are primarily responsible for managing the accounts payable and accounts receivable processes, including vendor management and initiation of ACH batches. Secondary responsibilities include management and reconciliation of corporate credit cards as well as review and approval of expense reports. This individual will also be involved in weekly and ad hoc reporting and analysis. WHAT WE’D LIKE TO SEE Global Prairie was built on purpose to help organizations deliver on theirs. Inspired by the belief that business should be a force for good in the world, Global Prairie re-invented the typical marketing agency model, embedding purpose into our business from day one. We operate at the intersection of marketing strategy, creativity and technology, delivering deep, innovative thinking – quickly. Because we don’t operate as a traditional agency in terms of process, structure or output, we look for team members with an entrepreneurial spirit who embrace innovation and are comfortable prioritizing multiple responsibilities. Everyone at Global Prairie shares the following characteristics: Collaborative Optimistic Resilient Flexible Curious Philanthropic Strong candidates for this specific role will also demonstrate: A high level of detail orientation Self-awareness Ability to manage multiple priorities and projects at once Excellent verbal and written communication skills Discretion when handling confidential information Teamwork A learning mindset and openness to using AI tools to improve day-to-day efficiency, accuracy and process improvement ESSENTIAL FUNCTIONS & QUALIFICATIONS Working across the Finance team, this individual will be responsible for a variety of tasks, such as: Daily Responsibilities Accounts payable entry and vendor management Monitor accounts payable email inbox and enter payables Follow up with client teams to obtain project names for billable vendor expenses Follow up with accounting and operations team to ensure correct coding for administrative expenses Maintain electronic copies of paid and open AP Manage initial setup and maintenance of vendors, including contractors Maintain W9’s for all vendors Accounts receivable entry Monitor accounts receivable email inbox and client supplier portals and record client cash receipts daily Distribute a weekly AR aging report to the Finance team Weekly Responsibilities Contractor management For contractors that enter their hours directly into our timekeeping software, reconcile hours entered to hours invoiced For contractors that send their hours to the AP inbox, enter hours based on time sheet or invoice Treasury management Initiate ACH and wire transfer batches Assist with check runs when needed Corporate Credit Card Overall management of process, including communications with individual cardholders Enter corporate credit card transactions into AP and review/approve supporting documentation for charges Review Employee Expense Reports Review all expenses for compliance with the Global Prairie expense reporting policy, and client expense policies where applicable Confirm that all expenses have appropriate support Ad Hoc Assist with overall financial and operational process improvements, including evaluating workflows for opportunities to responsibly use AI tools to reduce manual effort, improve documentation, support analysis and reporting, strengthen review processes, and create efficiencies that improve accuracy and productivity Serve as backup for other team members as necessary, (opportunity to cross-train with other skill sets) Work with accounting and finance team to prepare and compile all documents requested by external financial statement auditors and tax preparers Annual preparation of Form 1099’s WHAT GLOBAL PRAIRIE OFFERS We are a purpose-driven global marketing firm founded on the belief that business should be a force for good in the world. Driving measurable, impactful results for organizations committed to making the world a better place is not simply the work Global Prairie does for its clients — it is the bedrock principle on which the company is built. As a Public Benefit Corporation, a top 1% certified B Corporation (B-Corp), and a 100% employee-owned company, we meet rigorous standards of social and environmental performance, accountability and transparency. We are a team of smart, driven individuals who partner with our clients to create positive change. Our shared commitment to making the world a better place unites us. In addition, we recognize and celebrate our individual strengths and contributions. Our culture is best-in-class. With generous, industry-leading benefits, supportive and progressive employee programs, collaborative office environments, and top percentile compensation packages, the culture at Global Prairie is unparalleled. And, due to our proud status as a 100% employee-owned company, each member of the Global Prairie team stands to personally benefit from Global Prairie’s success. PHYSICAL DEMANDS & WORK CONDITIONS The physical activity required of this position includes standing, walking, lifting, pulling, pushing, kneeling, reaching, stooping, talking, hearing and use of repetitive motion. Light work is required of this position, occasionally lifting or moving objects between 10-20 pounds. The visual acuity of this position requires the ability to operate a motor vehicle. This position will not be substantially exposed to adverse environmental conditions. Creativity, great ideas and lasting impact come from diverse teams. Global Prairie is proud to be an equal opportunity employer.

Requirements

Must-haves

Everyone at Global Prairie shares the following characteristics:
Collaborative
Philanthropic
Strong candidates for this specific role will also demonstrate:
A high level of detail orientation
Self-awareness
Ability to manage multiple priorities and projects at once
Excellent verbal and written communication skills
Discretion when handling confidential information
A learning mindset and openness to using AI tools to improve day-to-day efficiency, accuracy and process improvement
Working across the Finance team, this individual will be responsible for a variety of tasks, such as:
Daily Responsibilities
Accounts payable entry and vendor management
Monitor accounts payable email inbox and enter payables
Follow up with client teams to obtain project names for billable vendor expenses
Follow up with accounting and operations team to ensure correct coding for administrative expenses
Maintain electronic copies of paid and open AP
Manage initial setup and maintenance of vendors, including contractors
Maintain W9’s for all vendors
Accounts receivable entry
Monitor accounts receivable email inbox and client supplier portals and record client cash receipts daily
Distribute a weekly AR aging report to the Finance team
Weekly Responsibilities
Contractor management

Nice-to-haves

None flagged.

Application prep

Use the role’s language and application details while tailoring your materials.

Keywords to mirror

Platform: bamboohr
Effort: medium