Job description

Reporting directly to the Sr. Manager, People Operations, the People Operations Coordinator will provide hands-on support to our Recruitment and People/HR functions as the team continues to grow. This is a hands-on role at the heart of the People team: you'll help keep hiring and the employee experience running smoothly, and gain a front-row view of how a growing company brings people in and supports them. You'll contribute to the success of recruiting and employee programs by executing the day-to-day tasks with accuracy and consistency. This is a great fit for someone who is highly organized, reliable, and detail-focused, takes direction well, and wants to build a foundation across both the recruiting and HR sides of a People function. Key Responsibilities Recruitment Support: • Review incoming applications against defined criteria and complete entry-level candidate screenings as directed • Schedule interviews across candidates, hiring managers, and panels • Draft and post recruitment content, including LinkedIn posts, using guidance from the team • Assist with the university recruitment schedule, including logistics and follow-ups • Keep our Applicant Tracking System clean and current: update candidate statuses, scorecards, and records as needed Onboarding & Offboarding: • Coordinate new hire welcome kits • Handle first-day and first-week logistics, including equipment requests and account setup tickets • Track and update onboarding and offboarding checklists in Monday.com • Keep the company org chart current Compliance & Documentation: • Track completion of required compliance trainings and follow up with employees • Maintain filing hygiene for HR and employee documentation Engagement & Culture: • Coordinate birthday and work anniversary recognition • Support logistics for company events, all-hands, and culture committee initiatives Benefits & General People Ops Support: • Send reminders and track outstanding people tasks (performance reviews, employee surveys, and similar recurring items) • Take on additional People Operations tasks as assigned, and flag process gaps or ideas to the team Skills, Knowledge and Expertise • A bachelor's degree or higher, or a comparable mix of education, experience, and skills • 1-2 years of relevant experience in HR, recruiting, or People Operations • Proficient with Microsoft Office or Google Docs; familiarity with an ATS or HRIS (Pinpoint a plus) and project management tools (Monday.com a plus) • Strong written communication skills, including comfort creating recruiting content for platforms like LinkedIn • Excellent organizational skills and a great attention to detail • Comfortable with repetitive, detail-heavy work and following established processes consistently • Discretion and good judgment when handling confidential employee information Candidates should possess the following attributes: • Highly organized, process-minded, and dependable with follow-through on recurring tasks • Genuine interest in supporting people, whether candidates or current employees • Receptive to direction and feedback, with good judgment on when to ask questions or escalate • Strong communicator, able to collaborate across the People team and the broader organization • Ability to meet deadlines, prioritize, and multi-task in a fast-moving environment Benefits • Full-time position with a strong competitive base salary • Access to benefits, including Healthcare, Dental and Vision • Unlimited PTO • Participation in Big Happy stock program • Paid Parental Leave • Team Happy camaraderie and encouragement every step of the way as we celebrate the wins and opportunities to fail fast and learn and continue on your upward trajectory in your career • Ability to be yourself and be successful and valued for your contributions Location Chicago, IL | Hybrid, 3 days in-office Compensation The total compensation range for this role in the US is $55,000-71,500 base salary + bonus. Actual base pay is between $55,000-$65,000 and will depend on factors such as experience, skills, and location. The total compensation package may include bonuses, equity, and comprehensive benefits.

Requirements

Must-haves

Review incoming applications against defined criteria and complete entry-level candidate screenings as directed
Schedule interviews across candidates, hiring managers, and panels
Draft and post recruitment content, including LinkedIn posts, using guidance from the team
Assist with the university recruitment schedule, including logistics and follow-ups
Keep our Applicant Tracking System clean and current: update candidate statuses, scorecards, and records as needed
Coordinate new hire welcome kits
Handle first-day and first-week logistics, including equipment requests and account setup tickets
Track and update onboarding and offboarding checklists in Monday.com
Keep the company org chart current
Track completion of required compliance trainings and follow up with employees
Maintain filing hygiene for HR and employee documentation
Coordinate birthday and work anniversary recognition
Support logistics for company events, all-hands, and culture committee initiatives
Send reminders and track outstanding people tasks (performance reviews, employee surveys, and similar recurring items)
Take on additional People Operations tasks as assigned, and flag process gaps or ideas to the team
Skills, Knowledge and Expertise
A bachelor's degree or higher, or a comparable mix of education, experience, and skills
1-2 years of relevant experience in HR, recruiting, or People Operations
Strong written communication skills, including comfort creating recruiting content for platforms like LinkedIn
Excellent organizational skills and a great attention to detail
Comfortable with repetitive, detail-heavy work and following established processes consistently
Discretion and good judgment when handling confidential employee information
Candidates should possess the following attributes:

Nice-to-haves

Proficient with Microsoft Office or Google Docs; familiarity with an ATS or HRIS (Pinpoint a plus) and project management tools (Monday.com a plus)

Application prep

Use the role’s language and application details while tailoring your materials.

Platform: pinpoint
Effort: medium

Benefits

Benefits detected in the listing.

Dental

Vision

Pto

Parental Leave