Purpose of Position
The Regulatory Operations Specialist provides support for the company's regulatory operations by preparing and submitting routine regulatory filings; collecting, validating, and organizing required data; maintaining compliance records and filing calendars; and coordinating information with internal departments. Assists with regulatory documentation, contract filings and administration, cost-benefit analyses, audits, information requests, and other assigned projects while developing knowledge of telecommunications regulatory requirements and company procedures.
Duties and Responsibilities (May include but are not limited to the following. Other duties may be assigned).
Actively encourages teamwork, open communication, and cooperative interaction by promoting a positive work environment that reflects the company’s mission, values, and management goals.
Prepare and submit assigned routine monthly, quarterly, annual, and other recurring regulatory filings after appropriate training and in accordance with established procedures and review requirements.
Collect, organize, and validate regulatory, financial, customer, network, operational, and business data needed for assigned filings, reports, and information requests.
Maintain filing calendars, checklists, supporting schedules, and deadline reminders to help ensure assigned regulatory obligations are completed accurately and on time.
Maintain organized physical and electronic records of filings, correspondence, supporting workpapers, contracts, approvals, and other compliance documentation in accordance with company procedures.
Perform routine data checks, reconciliations, and follow-up with departments to identify missing, incomplete, or inconsistent information before submission.
Coordinate with departments to obtain required information, answer routine questions, and communicate filing deadlines, documentation needs, and status updates.
Assist with the preparation and maintenance of regulatory and governmental reports, registrations, certifications, notices, and supporting documentation.
Assist with contract-related filings and contract administration, including maintaining records, tracking key dates and requirements, routing documents, and coordinating requested information.
Assist with gathering information and preparing schedules or reports used in cost-benefit analyses related to contracts, regulatory requirements, and assigned projects.
Provide support for regulatory audits, compliance reviews, governmental information requests, grant reporting, and recordkeeping requirements.
Monitor assigned regulatory and industry notices and route relevant information to the Regulatory Reporting Analyst and Director of Finance for review and evaluation.
Assist with research, documentation, and special projects related to regulatory operations, governmental programs, company procedures, and compliance obligations.
Document assigned filing procedures, data sources, and recurring work processes, and recommend practical improvements to recordkeeping, workflow consistency, and internal controls.
Work collaboratively across departments, follow established confidentiality and data-handling requirements, and maintain the accuracy and security of sensitive company information.
Qualifications
Computer Experience: Intermediate personal computer skills including electronic mail, word processing, spreadsheet, database activity, etc. Microsoft Word and Excel experience is desirable but not essential.
Planning/Organization: Be able to prioritize tasks, handle multiple tasks and projects simultaneously.
Language Skills: Ability to read and interpret documents such as rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence.
Mathematical Skills: Ability to calculate figures and amounts such as discounts, interest, proportions, percentages, and volume.
Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Certificates/Licenses
A valid driver’s license issued by the state in which the employee
Education and/or Experience
High school diploma or General Educational Development (GED) certificate is required.
Physical Activity Level
Stand: 1/3rd to 2/3rds of the time.
Walk: 1/3rd to 2/3rds of the time.
Sit: 1/3rd to 2/3rds of the time.
Use of hands to handle or feel: Over 2/3rds of the time.
Reach with hands and arms: Over 2/3rds of the time.
Climb or balance: Under
1/3rd of the time.
Stoop, kneel, crouch or crawl: Under 1/3rd of the time.
Talk or hear: Over 2/3rds of the time.
Push or pull: Under
1/3rd of the time.
Drive: Under
1/3rd of the time.
Keyboarding: Over 2/3rds of the time.
Ability to lift and/or carry up to 10 pounds: Under 1/3rds of the time.
Ability to lift and/or carry up to 25 pounds: Under 1/3rd of the time.
Ability to lift and/or carry up to 50 pounds: Under 1/3rd of the time.
Ability to lift and/or carry up to 100 pounds: Under 1/3rd of the time.
Ability to lift more than 100 pounds: Under 1/3rd of the time.
Work Environment
Work near moving mechanical parts: Under 1/3rd of the time.
Fumes or airborne particles: Under 1/3rd of the time.
Toxic or caustic chemicals: Under 1/3rd of the time.
Work in high, precarious places: Under 1/3rd of the time.
Outdoor weather conditions: Under 1/3rd of the time.
Risk of electrical shock: Under
1/3rd of the time.
Working Conditions
Environment: Well-lighted, heated and/or air-conditioned indoor office setting with adequate ventilation. At times may be exposed to outside weather conditions during community and company functions.
Physical Activity Level: Light physical activity performing non-strenuous duties.
Manual Dexterity: Manual dexterity sufficient to reach/handle items, work with hands and operate a keyboard.
Noise: Moderate noise (examples: business office with computers and printers, light traffic).
Contacts
Works with all departments and employees of Valley TeleCom Group. Works with vendors and customers.
Vision: (Any or all will be required to perform the functions of this position).
Close Vision: Clear vision at 20 inches or less
Distance Vision: Clear vision at 20 feet or more.
Depth Perception: Three-dimensional vision, ability to judge distances and spatial relationships.
Peripheral Vision: Ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a given point.
Adjust Focus: Ability to adjust the eye to bring an object into sharp focus.
Color vision: Ability to Identify and distinguish colors of telephone cable and fiber color codes.
Work Schedule/Hours
Regular (40 hours per week), subject to company policies. It is also possible that this job will be required to work fewer or more hours during any given week.
Travel
Minimal overnight travel (up to 10%) by land and/or air.
The above is intended to describe the general content and requirements of this position. It should not be viewed as all-encompassing or an exhaustive list of duties and responsibilities. Other duties may be assigned as required by business necessity.