Group Administrative Assistant (Software and Electronics Engineering Group)
MIT Lincoln Laboratory· Defense· Oct 26, 2026 · 1d ago
Lexington, MA, US
In office
Full-time
Senior
$137K–$195K
5+ years exp
Job description
The Software and Electronics Engineering Group (76) collaborates with every research area at the Laboratory to create systems that accomplish their objectives in real-world scenarios and in unpredictable surroundings. Our engineers develop complex software and electronics systems, from concept to realization, for a variety of prototypes. We utilize the applied research approach to work on capabilities such as pointing and stabilization techniques to enable efficient space-based laser communication, and to build prototypes such as a ground-based sensor to detect biological threats in real time. Our engineers are developing airborne visual navigation; flight controls; and on-orbit pointing, acquisition, and tracking systems. We have expertise in space-qualified electronics, precision controls, firmware, embedded software, and application software
Job Description
The Engineering Division is seeking to fill the Group Administrative Assistant roll to help with the responsibilities of the daily operation of the Software and Electronics Engineering Group , encompassing a wide variety of administrative support tasks. The candidate should be team-oriented and possess strong communication skills. An ability to work successfully with others is essential, as is the ability to work under pressure in a fast-paced, multi-faceted office. The candidate is expected to possess a high level of professionalism in communication with senior management and other external parties, a strong level of discretion in handling private information, and excellent ability to maintain situational awareness of office and Laboratory level matters. You will have an opportunity to initiate and take part in creative improvements to our existing processes. You will be a highly-valued and appreciated member of our team, contributing to our group’s important mission.
Specific tasks can be grouped into four main areas:
• Organization : The candidate will manage multiple calendars, a conference room calendar and group status board as well as coordinate internal and external visits and meetings and maintain office equipment and supply levels. The candidate will be the property coordinator for the group and serve as the point of contact for property. The candidate should possess the ability to set priorities and manage multiple concurrent tasks.
• Communication : The candidate must possess effective written and oral communication and interpersonal skills, and the ability to work independently under minimal direction and to effectively monitor details.
• Accuracy : The candidate will enter weekly time sheets for support staff and students. The candidate will process shopping carts and procurements, execute credit card procurements, arrange travel and process expense vouchers, submit facilities and IT work orders, as well as data entry into a variety of Laboratory web-based forms, submitting release reviews, typing and editing memoranda, creating and maintaining spreadsheets, drafting and editing presentations, composing and archiving correspondence for the office.
• Professionalism : The candidate should possess a high level of professionalism in communication with senior management and external parties and an effective level of discretion in handling private and classified electronic and hard copy information, as well as in escorting visitors.
Position Requirements
This position is expected to be on site in Lexington, MA five days a week during standard business hours.
Requirements
• High School graduate with at least 5 years of relevant experience, Associate’s degree with at least 3 years of relevant experience, or Bachelor’s degree in a business or relevant field
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Demonstrated effective written and oral communication skills, interpersonal skills, and organizational skills
• Ability to perform administrative tasks in highly collaborative environment, managing multiple assignments and prioritizing workflow with minimal supervision
Preferred Qualifications:
• Experience working in a STEM field or government
• Experience using the following tools: SAP, Concur, SuccessFactors, Field Glass, SAP Business Objects, Analysis for Office
• Experience developing Powerpoint decks and presenting to moderate size groups
• Experience with office, conferencing, and AV equipment
Hiring Range: $32.00 - $38.10 per hour
Disclaimer: MIT Lincoln Laboratory provides a typical hiring range as a good faith estimate of what we reasonably expect to offer for this position at the time of posting. The final salary offered to a selected candidate will depend on various factors, including—but not limited to—the scope and responsibilities of the role, the candidate’s experience, skills and education/training, internal equity considerations and applicable legal requirements. This range reflects base salary only and does not include additional forms of compensation or benefits.
At MIT Lincoln Laboratory, our exceptional career opportunities include many outstanding benefits to help you stay healthy, feel supported, and enjoy a fulfilling work-life balance. Benefits offered to employees include:
• Comprehensive health, dental, and vision plans
• MIT-funded pension
• Matching 401K
• Paid leave (including vacation, sick, parental, military, etc.)
• Tuition reimbursement and continuing education programs
• Mentorship programs
• A range of work-life balance options
• ... and much more!
Please visit our Benefits page for more information. As an employee of MIT, you can also take advantage of other voluntary benefits, discounts and perks .
Selected candidate will be subject to a pre-employment background investigation and must be able to obtain and maintain a Secret level DoD security clearance.
MIT Lincoln Laboratory is an Equal Employment Opportunity (EEO) employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability status, or genetic information; U.S. citizenship is required.
Requisition ID: 43416
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Benefits
Benefits detected in the listing.
Dental
Vision
401k