Job description

The Assistant Operations Manager will coordinate project activities, including layout, scheduling, cost accounting, problem-solving, coordinating construction activities, documentation, and acceptance of system implementation. Responsible for meeting scheduled completion dates, projected building costs, and coordinating efforts with Site managers, System Engineers, and/or Technicians. Pay: $50 The pay listed is the salary range or the salary rate for this position. A specific offer will vary based on applicant’s experience, skills, abilities, geographic location, and alignment with market data. Benefit Information: ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit Annual Benefits-Staff and Management POSITION RESPONSIBILITIES * • Manage projects from start to completion encompassing, the five project phases, including, but not limited to: Initiation Phase: • Assist and support in the development of final cost and evaluation, as well as coordinate with ABM’s sales & engineering group for product and pricing information. • Present, review, and revise system definition, scope, pricing, and schedule for the internal team, as well as customers. • Set up and perform kick-off meetings. Planning Phase: • Project definition, layout confirmation, budget development, documentation, and schedule. • Review and approve functional specifications with Software team & Customer. • Establish detailed project timelines/schedules (MS Project). • Develop Mechanical and Electrical RFQs in conjunction with the Installation, Sales, and Procurement departments. • Develop material, drawings, and documentation for contract bids on supportive components for a given project, as required. • Select vendors through a competitive bid process with Procurement. Execution Phase: • Coordinate all aspects of project installation between customer’s site supervisor, installation crews, ABM’s engineering/manufacturing/logistic groups, vendors, and customer. • Manage document flow to ensure customer receives proper manuals such as maintenance/operation/spare parts, etc. Controlling / Monitoring Phase: • Maintain budget control and change orders. • Closely follow systems installation from day-to-day, addressing and resolving issues to ensure customer satisfaction and a fully functional system. Approve release of payments/invoices, change orders, and other credits/debits to projects. • Coordination of proper documentation, drawings, & reporting to project stakeholders. Closing Phase: • Schedule and perform Final Acceptance testing and training in coordination with the Installation team. • Obtain Project Acceptance from the customer. • Ensure financial closure of the project with the Accounting team. • Close out projects with internal Postmortem (lessons learned) meetings. Essential Functions: • Accurately enter all payroll-related data necessary to process and meet deadlines. • Serve as primary point of contact for payroll-related issues. • Provide customer service to employees when asked by either the employee, HR, or Manager. • Maintain proper filing systems and complete general copying, filing, and mailing. • Maintaining all payroll operations according to company policies and procedures • Maintain confidentiality and respect for the privacy of employee records. • Special projects and other duties as assigned. • Ability to communicate in English and Spanish required. • Strong working knowledge of Excel and other Microsoft Office products. • Comfortable with routinely shifting demands. • Working knowledge of general office equipment. • Ability to prioritize projects and execute and deliver key objectives in a timely manner under tight deadlines. • Being an effective team player • Comfortable working in an office setting as well as a construction site. • Ability to work independently in a fast-paced, dynamic, results-oriented environment. • Meticulous attention to detail, self-motivated, and the ability to maintain confidentiality. Education and/or Experience • Bachelor's degree, BSME, BSMFG, BSIE, or BSEE from a four-year college or university. • Three to five years related experience and/or training; or equivalent combination of education and experience. • Project Management Professional (PMP) Certification is a plus. The Assistant Operations Manager will coordinate project activities, including layout, scheduling, cost accounting, problem-solving, coordinating construction activities, documentation, and acceptance of system implementation. Responsible for meeting scheduled completion dates, projected building costs, and coordinating efforts with Site managers, System Engineers, and/or Technicians.

Requirements

Must-haves

ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit Annual Benefits-Staff and Management
Manage projects from start to completion encompassing, the five project phases, including, but not limited to:
Assist and support in the development of final cost and evaluation, as well as coordinate with ABM’s sales & engineering group for product and pricing information.
Present, review, and revise system definition, scope, pricing, and schedule for the internal team, as well as customers.
Set up and perform kick-off meetings.
Project definition, layout confirmation, budget development, documentation, and schedule.
Review and approve functional specifications with Software team & Customer.
Establish detailed project timelines/schedules (MS Project).
Develop Mechanical and Electrical RFQs in conjunction with the Installation, Sales, and Procurement departments.
Develop material, drawings, and documentation for contract bids on supportive components for a given project, as required.
Select vendors through a competitive bid process with Procurement.
Coordinate all aspects of project installation between customer’s site supervisor, installation crews, ABM’s engineering/manufacturing/logistic groups, vendors, and customer.
Manage document flow to ensure customer receives proper manuals such as maintenance/operation/spare parts, etc.
Maintain budget control and change orders.
Coordination of proper documentation, drawings, & reporting to project stakeholders.
Schedule and perform Final Acceptance testing and training in coordination with the Installation team.
Obtain Project Acceptance from the customer.
Ensure financial closure of the project with the Accounting team.
Close out projects with internal Postmortem (lessons learned) meetings.
Accurately enter all payroll-related data necessary to process and meet deadlines.
Serve as primary point of contact for payroll-related issues.
Provide customer service to employees when asked by either the employee, HR, or Manager.
Maintain proper filing systems and complete general copying, filing, and mailing.

Nice-to-haves

Project Management Professional (PMP) Certification is a plus.

Application prep

Use the role’s language and application details while tailoring your materials.

Platform: oracle-cloud
Effort: medium