Job description

Current Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet . The University of Miami/UHealth Department Neurology has an exciting opportunity for a full-time Sr. Manager, Business Operations to work in Miami, FL. The Sr. Manager, Business Operations evaluates, administers, and manages all business and administrative matters including budget, operations, programs and personnel administration for the assigned department. The incumbent provides financial analysis and strategic planning as well as manages the budgetary controls in partnership with various levels of management. CORE JOB FUNCTIONS • Manages, implements, coordinates, plans and evaluates the business operations for the department/division, which may include statistical, performance and managerial reporting, budget support, capital planning, and process improvement. • Develops and ensures adherence to the department’s annual budget, in accordance with University guidelines and policies. Participates in financial analysis and planning including monitoring and reporting on monthly budget variances and opportunities to improve performance. • Advances the strategic financial plan and makes recommendations to senior management on how to best execute the department’s plan. • Formulates department policies and guidelines to carry out the University and department mission. • Oversees the review, approval and reporting of all expenditures. Reviews and approves financial transactions. 6. Creates and manages support systems to ensure availability of cost effective supplies, equipment, and management information. • Monitors contractual obligations and ensures consistency with departmental budget, goals, and programmatic initiatives. • Evaluates existing internal controls and approval processes and makes recommendations on how to improve fiscal integrity and operational efficiency. • Implements department human resources actions, which may include hiring, terminations, salary etc. Recruits, trains and prepares performance reports for staff. • Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures. Ensures employees are trained on controls within the function and on University policy and procedures. DEPARTMENT SPECIFIC JOB FUNCTIONS • Assist the Department Administrators with the preparation of the service functions required to sustain clinical, educational, and research operations. • Assist with Monthly Productivity Reporting and dissemination • Responsible for faculty/staff Credentialing • Responsible for faculty/staff onboarding and off-boarding duties. • Assists Administrators in submitting appropriate documents to the Departmental HR office AND Faculty Affairs Office: • Gather documents and create requisitions for new hires, costing allocations, reappointments, promotions, awards of tenure, and overload payments. • Interviews prospective employees seeking employment within the department and provides a recommendation to the Administrators. • Assists in managing daily operations and performance of the administrative staff to ensure the department goals are met. • Assists with preparation of capital project budget for the department. • Interviews prospective employees seeking employment within the department and provides a recommendation to the Administrators. • Provides information and ideas regarding strategy and operational initiatives. • Assists in managing daily operations and performance of the administrative staff to ensure the department goals are met. This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary. CORE QUALIFICATIONS • Bachelor’s degree in relevant field required • Minimum 4 years of relevant experience required • Refer to department description for applicable certification requirements • Operational Management: Optimizes day-to-day operations and processes for efficiency and effectiveness. - Organizational Development: Ability to implement strategies to improve organizational effectiveness, engagement, and manage change. • Financial Oversight: Knowledge of financial operations and management. • Team Leadership: Ability to create and maintain a cohesive and productive team environment, build positive working relationships and work collaboratively with others. • Technical Proficiency: Skilled in using office software, technology, and relevant computer applications. • Communication: Strong verbal and written communication skills to convey ideas clearly and persuasively. Any appropriate combination of relevant education, experience and/or certifications may be considered. #LI-NN1 The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more. UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for. The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Job Status: Full time Employee Type: Staff

Requirements

Must-haves

Advances the strategic financial plan and makes recommendations to senior management on how to best execute the department’s plan.
Formulates department policies and guidelines to carry out the University and department mission.
Monitors contractual obligations and ensures consistency with departmental budget, goals, and programmatic initiatives.
Evaluates existing internal controls and approval processes and makes recommendations on how to improve fiscal integrity and operational efficiency.
Implements department human resources actions, which may include hiring, terminations, salary etc. Recruits, trains and prepares performance reports for staff.
Assist the Department Administrators with the preparation of the service functions required to sustain clinical, educational, and research operations.
Assist with Monthly Productivity Reporting and dissemination
Responsible for faculty/staff Credentialing
Responsible for faculty/staff onboarding and off-boarding duties.
Assists Administrators in submitting appropriate documents to the Departmental HR office AND Faculty Affairs Office:
Gather documents and create requisitions for new hires, costing allocations, reappointments, promotions, awards of tenure, and overload payments.
Interviews prospective employees seeking employment within the department and provides a recommendation to the Administrators.
Assists in managing daily operations and performance of the administrative staff to ensure the department goals are met.
Assists with preparation of capital project budget for the department.
Interviews prospective employees seeking employment within the department and provides a recommendation to the Administrators.
Provides information and ideas regarding strategy and operational initiatives.
Assists in managing daily operations and performance of the administrative staff to ensure the department goals are met.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
Bachelor’s degree in relevant field required
Minimum 4 years of relevant experience required
Refer to department description for applicable certification requirements
Financial Oversight: Knowledge of financial operations and management.
Team Leadership: Ability to create and maintain a cohesive and productive team environment, build positive working relationships and work collaboratively with others.
Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.

Nice-to-haves

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Platform: phenom
Effort: medium

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