Job description

CHIEF OF STAFF WHY YOU SHOULD JOIN US Solstice is redefining how life sciences organizations commercialize their therapeutics. We are building a commercial engine that empowers pharmaceutical marketers to launch campaigns at lightning speed, harnessing cutting-edge technology and AI-driven solutions. Our mission is to accelerate the knowledge of life saving medicines. - Rapid growth: We have partnered with leading life sciences manufacturers, supporting 50+ pharma brands and growing quickly. - Frontiers of technology: Our team experiments with LLMs and innovative frameworks, seeking to reshape pharmaceutical marketing and enhance commercial outcomes for our clients. - Top-tier investors: Backed by Transformation Capital, Twelve Below, Virtue, and the founders of industry-leading companies, we are assembling a world-class team of operators and technologists. Building something great takes dedication and relentless drive. We seek ambitious leaders who thrive in high-ownership, high-impact environments. ABOUT THE ROLE As Chief of Staff at Solstice, you will drive the strategic and operational agenda of the company, reporting directly to the co-founders and collaborating across the executive team. You will connect high-level vision to actionable plans, ensuring initiatives align with our strategic priorities and facilitating their successful execution. Your role will encompass operational excellence in people, recruiting, finance, strategy, and cross-company logistics. You will: - Provide co-founders support by managing executive communications, attending key meetings, helping set/prioritize agendas, managing timelines and deliverables, and serving as a trusted thought partner. - Collaborate on company-wide goal setting and roadmaps, ensuring alignment on strategic vision and holding teams accountable for objectives and projections. - Help build the people infrastructure of the company include onboardings, payroll, company events and performance reviews. - Support top talent onboarding, build scalable systems for recruitment, and set internal process standards. - Handle cross-functional special projects projects, especially those outside the traditional org chart or that cross departments. - Enable organizational and financial operations, overseeing expense management, budgeting, and partnering with leadership on financial planning and analysis. - Manage executive and team meetings, owning agenda creation, objectives, cadence, and follow-up on action items. - Act as "connective tissue" between leadership and the broader company, translating strategy into results and maintaining high standards for documentation and project management. WHAT YOU’LL BE WORKING ON - Designing, owning, and evolving People Ops processes (onboarding, employee lifecycle management, payroll coordination, performance reviews) - Partnering with finance on budgeting, forecasting, and managing operational expenses - Coordinating and driving strategic projects with engineering, product, commercial, and operations - Building infrastructure for scalable recruiting: sourcing strategies, interview process improvement, and developing repeatable "talent flywheel" systems - Plugging operational gaps and implementing process improvements across teams - Creating/optimizing systems, processes, and cadences that support growth and execution - Maintaining high standards for project management, deliverables, and internal documentation IDEAL CANDIDATE PROFILES This is a unique opportunity for candidates from many backgrounds, including: - An aspiring entrepreneur eager for exposure to what it takes to grow an early stage company - A generalist passionate about technology and rapid learning - An AI-native operator fluent in modern tools and systems YOU MIGHT BE A GOOD FIT IF YOU: - Have 3–8 years' experience in highly cross-functional, strategic, and project-driven environments (Management Consulting, Investment Banking, Private Equity, fast-growing tech start-ups, People Ops, or operational/financial management) - Are fascinated by technology and the future of entrepreneurship - Learn fast, execute relentlessly, and excel in ambiguous, fast-paced, in-person startup settings - Are organized, reliable, detail-oriented, and proactive - Communicate with clarity and tact and enjoy writing thoughtfully and eloquently - Are curious, observant, logical, and creative, with the polish to interface with senior leaders - Take initiative and enjoy working collaboratively as a great teammate with no ego Disclaimer This position is not all glamor, It involves a lot of behind-the-scenes work. Everyone at Solstice is a builder and is not afraid to lay the bricks themselves. This role is not for pure strategists, we are looking for doers. HOW WE WORK We are in person five days a week in our NYC office and work hard because building something exceptional demands focus and commitment. In exchange, you’ll own high-impact projects, learn quickly, and collaborate with exceptional colleagues in a supportive culture. BENEFITS - Health, dental, and vision insurance - Flexible PTO - 401(k) with 4% match - Visa sponsorship (O-1, H-1B, TN) available - Meals, transportation, and daily logistics support - Relocation support COMPENSATION This is a highly competitive NYC-based role with salary and equity calibrated to your experience, seniority, and level of ownership. We benchmark against top-tier startups and established tech companies to ensure our offers are both fair and compelling.

Requirements

Must-haves

Rapid growth: We have partnered with leading life sciences manufacturers, supporting 50+ pharma brands and growing quickly.
Frontiers of technology: Our team experiments with LLMs and innovative frameworks, seeking to reshape pharmaceutical marketing and enhance commercial outcomes for our clients.
Top-tier investors: Backed by Transformation Capital, Twelve Below, Virtue, and the founders of industry-leading companies, we are assembling a world-class team of operators and technologists.
Building something great takes dedication and relentless drive. We seek ambitious leaders who thrive in high-ownership, high-impact environments.
Provide co-founders support by managing executive communications, attending key meetings, helping set/prioritize agendas, managing timelines and deliverables, and serving as a trusted thought partner.
Collaborate on company-wide goal setting and roadmaps, ensuring alignment on strategic vision and holding teams accountable for objectives and projections.
Help build the people infrastructure of the company include onboardings, payroll, company events and performance reviews.
Support top talent onboarding, build scalable systems for recruitment, and set internal process standards.
Handle cross-functional special projects projects, especially those outside the traditional org chart or that cross departments.
Enable organizational and financial operations, overseeing expense management, budgeting, and partnering with leadership on financial planning and analysis.
Manage executive and team meetings, owning agenda creation, objectives, cadence, and follow-up on action items.
Act as "connective tissue" between leadership and the broader company, translating strategy into results and maintaining high standards for documentation and project management.
Designing, owning, and evolving People Ops processes (onboarding, employee lifecycle management, payroll coordination, performance reviews)
Partnering with finance on budgeting, forecasting, and managing operational expenses
Coordinating and driving strategic projects with engineering, product, commercial, and operations
Building infrastructure for scalable recruiting: sourcing strategies, interview process improvement, and developing repeatable "talent flywheel" systems
Plugging operational gaps and implementing process improvements across teams
Creating/optimizing systems, processes, and cadences that support growth and execution
Maintaining high standards for project management, deliverables, and internal documentation
This is a unique opportunity for candidates from many backgrounds, including:
An aspiring entrepreneur eager for exposure to what it takes to grow an early stage company
A generalist passionate about technology and rapid learning
An AI-native operator fluent in modern tools and systems
YOU MIGHT BE A GOOD FIT IF YOU:

Nice-to-haves

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Platform: ashby
Effort: quick

Benefits

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Dental

Vision

401(K)

Pto