Job description

NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health , the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge. For more information, go to med.nyu.edu , and interact with us on LinkedIn , Glassdoor , Indeed , Facebook , X and Instagram . Position Summary: We have an exciting opportunity to join our team as a Financial Analyst - Billing & A/R. The Financial Analyst serves as a member of the Account Receivables & Billing team within Sponsored Research Operations. The role manages the day-to-day review and processing of outbound subaward invoices and related purchase orders between NYUSOM and partner institutions. The Financial Analyst works with Faculty, Departmental Administrative personnel, the Sponsored Program Administration Office, and external institutions to resolve invoice issues and coordinate timely review and approval. Job Responsibilities: • Create Purchase Orders in PeopleSoft and notify vendors. • Review outbound sub award agreements to obtain relevant information required at the time of purchase order creation. • Assist new & existing vendors with inquiries related to set-up in our third party vendor system. • Confirm and match requisitions and purchase orders, ensuring required signatures from vendor, department and SPA align. • Obtain Departmental and/or Principal Investigator approval for invoices received. • Process approved outbound sub award invoices for payment in PeopleSoft while being compliant with the 30 days payment timeline, as per the Office of Management & Budgets Uniform Guidance policy. • Communicate with vendors, department administrators and Principal Investigators regarding inquiries related to outbound sub award invoices. • Confirm with SPA and Department any approved balance to be carried over from prior budget period into the next budget period. • Maintain outbound sub award records for tracking and monitoring purposes, which includes information not limited to: purchase order numbers, processed payments, dates, disputed sub award invoices & carryover balances. Financial Controls and Compliance: • Perform work within the established goals and objectives for Research Financial Operations. • Conduct accurate review of outbound sub award invoices & approve in an accurate and timely manner. • All Sponsors financial contract terms are met. • The A-133 audit and the PWC annual audit with no material findings. Planning, Organizing, Collaborating and Decision Making: • Performs within plan, established priorities and across multiple functional areas. • Exercises initiative and sound judgment in performance. Escalates issues appropriately. • Contributes meaningfully to developing solutions and independently completes assigned work in a timely manner. Deliverables are accurate and timely. • Utilizes time efficiently. • Prepares in advance for meetings and maintains minutes and action items . Monitoring, Quality Control, Reporting and Record Keeping: • Assists Billing Team Lead in developing exception reporting, performs routine quality control. • Maintains an accessible electronic final copy of all external formal submissions. • Provides guidance and departmental support related to the management and monitoring of sub award invoices Quality Control (Improving Business Processes): • Follows all SLAs and Procedures and assists in cross-training for staff. • Exceptions are managed and resolved. Root cause analyses are performed when appropriate. • Practices Continuous Improvement. Communications: • Ability to communicate effectively with staff, peers, senior management and faculty. • Positively represents the Institution when dealing with sponsors, outside institutions. Additional Position Specific Responsibilities: • Understands and adheres to the principles of Research Administration and Compliance • Follows NYU Policies and procedures • Exercises good judgment and effectively prioritizes work • Understands and embraces Enterprise Systems • Understands and employs Accounting Principles • Embraces the practice of Continuous Improvement • Leads and motivates others • Change Agent • Accountable, Collegial and Ethical Minimum Qualifications: To qualify you must have a Bachelors degree and 1-3 years relevant work experience or an equivalent combination. Superior communication skills, both written and verbal. Possess strong customer service and problem solving skill sets. Preferred Qualifications: Must have a comprehensive understanding of research administration with strong knowledge of Uniform Guidance and other research regulatory requirements, specifically the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards Strong familiarity and knowledge of Microsoft Office. Experience with PeopleSoft Financial Systems or Oracle preferred. Qualified candidates must be able to effectively communicate with all levels of the organization. NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family. NYU Grossman School of Medicine is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online. View Know Your Rights: Workplace discrimination is illegal . NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $66,299.99 - $75,000.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits. To view the Pay Transparency Notice, please click here

Requirements

Must-haves

For more information, go to med.nyu.edu , and interact with us on LinkedIn , Glassdoor , Indeed , Facebook , X and Instagram .
We have an exciting opportunity to join our team as a Financial Analyst - Billing & A/R.
Create Purchase Orders in PeopleSoft and notify vendors.
Review outbound sub award agreements to obtain relevant information required at the time of purchase order creation.
Assist new & existing vendors with inquiries related to set-up in our third party vendor system.
Confirm and match requisitions and purchase orders, ensuring required signatures from vendor, department and SPA align.
Obtain Departmental and/or Principal Investigator approval for invoices received.
Process approved outbound sub award invoices for payment in PeopleSoft while being compliant with the 30 days payment timeline, as per the Office of Management & Budgets Uniform Guidance policy.
Communicate with vendors, department administrators and Principal Investigators regarding inquiries related to outbound sub award invoices.
Confirm with SPA and Department any approved balance to be carried over from prior budget period into the next budget period.
Maintain outbound sub award records for tracking and monitoring purposes, which includes information not limited to: purchase order numbers, processed payments, dates, disputed sub award invoices & carryover balances.
Perform work within the established goals and objectives for Research Financial Operations.
Conduct accurate review of outbound sub award invoices & approve in an accurate and timely manner.
All Sponsors financial contract terms are met.
The A-133 audit and the PWC annual audit with no material findings.
Planning, Organizing, Collaborating and Decision Making:
Performs within plan, established priorities and across multiple functional areas.
Exercises initiative and sound judgment in performance. Escalates issues appropriately.
Contributes meaningfully to developing solutions and independently completes assigned work in a timely manner.

Nice-to-haves

Strong familiarity and knowledge of Microsoft Office.
Experience with PeopleSoft Financial Systems or Oracle preferred.
Qualified candidates must be able to effectively communicate with all levels of the organization.
View Know Your Rights: Workplace discrimination is illegal .
To view the Pay Transparency Notice, please click here

Application prep

Use the role’s language and application details while tailoring your materials.

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Benefits

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