Job description

Preconstruction Operations Coordinator Our client is seeking a Preconstruction Operations Coordinator in connection with commercial construction projects in New York City, including ground-up multi-family and rehabilitation projects. The Preconstruction Operations Coordinator provides administrative, technical, and operational support to the Preconstruction Department. The role requires strong organizational skills, attention to detail, and the ability to manage multiple deadlines in a fast-paced environment. This is an opportunity to gain hands-on experience, demonstrate capabilities and grow within a dynamic company working on exciting and meaningful projects. Duties and Responsibilities This position assists with estimating, bid management, document control, subcontractor outreach, proposal preparation, scheduling, and the transition of awarded projects to construction operations. Bid Administration • Maintain the bid calendar and preconstruction schedule • Coordinate bid due dates and proposal milestones • Assemble bid packages • Track invitations to bid • Maintain subcontractor bid lists • Distribute addenda and revised bid documents • Organize bid submissions Document Management • Maintain drawing and specification logs • Organize digital project files • Manage version control for bid documents • Archive completed estimates • Maintain estimating templates and forms Estimating Support • Assist with quantity takeoffs • Solicit subcontractor quotations • Track incoming bids • Prepare bid comparison spreadsheet • Verify subcontractor insurance and qualifications • Assist with budget formatting and estimate packages Proposal Preparation • Assemble qualifications packages • Update resumes and project experience sheets • Coordinate proposal graphic • Prepare compliance forms • Assist with MWBE, Section 3, and workforce documentation • Compile owner-required submission materials Vendor & Subcontractor Coordination • Maintain subcontractor and supplier database • Coordinate requests for quotations • Track bid responses • Maintain vendor contact information • Assist with prequalification documentation Preconstruction Meeting Coordination • Schedule internal estimating meetings. • Prepare meeting agendas. • Record meeting minutes. • Track action items. • Coordinate design review meetings. Education • Bachelor’s degree (or pursuing one) in: • Construction Management • Civil Engineering • Architecture • Engineering Technology • Business Administration • Equivalent construction experience may be considered Experience • 0–3 years of experience • Internship with a contractor, developer, architect, or engineering firm preferred • Construction office experience is a plus Technical Skills • Microsoft Excel • Microsoft Word • Bluebeam • Adobe Acrobat • Procore (preferred) • Autodesk Construction Cloud (preferred) • Sage or estimating software (preferred) Core Competencies • Excellent organization • Attention to detail • Time management • Written and verbal communication • Professionalism • Teamwork • Initiative • Problem-solving • Ability to prioritize multiple deadlines

Requirements

Must-haves

Preconstruction Operations Coordinator
Duties and Responsibilities
This position assists with estimating, bid management, document control, subcontractor outreach, proposal preparation, scheduling, and the transition of awarded projects to construction operations.
Bid Administration
Maintain the bid calendar and preconstruction schedule
Coordinate bid due dates and proposal milestones
Assemble bid packages
Track invitations to bid
Maintain subcontractor bid lists
Distribute addenda and revised bid documents
Organize bid submissions
Document Management
Maintain drawing and specification logs
Organize digital project files
Manage version control for bid documents
Archive completed estimates
Maintain estimating templates and forms
Estimating Support
Assist with quantity takeoffs

Nice-to-haves

Internship with a contractor, developer, architect, or engineering firm preferred
Construction office experience is a plus
Procore (preferred)
Autodesk Construction Cloud (preferred)
Sage or estimating software (preferred)

Application prep

Use the role’s language and application details while tailoring your materials.

Platform: bullhorn
Effort: medium