Job description

About the Opportunity Job Summary: We are seeking a Business Operations Administrative Assistant to provide essential administrative, operational, and personnel support for the Makerspace at EXP and Wetlab Makerspace, working independently and reporting directly to the Executive Director - Makerspace. This role is responsible for maintaining organized records and compliance documentation, managing day-to-day projects, supporting personnel functions such as onboarding and recruiting, coordinating schedules, and handling purchasing needs. The ideal candidate is highly organized, detail-oriented, and comfortable managing a variety of responsibilities with minimal oversight in a dynamic, hands-on environment. Minimum Qualifications: Prior experience in administrative, operations, or office management roles preferred Strong organizational and time-management skills with the ability to prioritize competing demands Excellent written and verbal communication skills Ability to work independently and exercise sound judgment Familiarity with purchasing processes a plus (Workday purchasing) Proficiency with standard office software (e.g., Microsoft Office/Google Workspace) Key Responsibilities : Administrative Management (50%) Maintain accurate and organized records across administrative, operational, and programmatic functions Prepare, track, and maintain compliance documentation to ensure adherence to organizational and regulatory requirements Monitor and respond to email correspondence in a timely and professional manner, routing inquiries as needed Personnel Management (20%) Coordinate and manage the onboarding process for new student staff and/or makerspace patrons Support recruiting efforts, including posting openings, screening candidates, and coordinating interviews Coordinate scheduling for staff, meetings, and events, ensuring efficient use of time and resources Purchasing (20%) Manage purchasing processes, including ordering supplies, equipment, and materials Track expenditures, maintain vendor relationships, and ensure purchases align with budget guidelines Other duties as assigned (10%) Support the Executive Director and broader team with additional administrative or operational tasks as needed Position Type Temporary Additional Information Northeastern University considers factors such as candidate work experience, education and skills when extending an offer. Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit hr.northeastern.edu for more information. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law. This job is for a current or anticipated job vacancy. Pay Rate:

Requirements

Must-haves

Strong organizational and time-management skills with the ability to prioritize competing demands
Excellent written and verbal communication skills
Ability to work independently and exercise sound judgment
Proficiency with standard office software (e.g., Microsoft Office/Google Workspace)
Administrative Management (50%)
Maintain accurate and organized records across administrative, operational, and programmatic functions
Prepare, track, and maintain compliance documentation to ensure adherence to organizational and regulatory requirements
Monitor and respond to email correspondence in a timely and professional manner, routing inquiries as needed
Personnel Management (20%)
Coordinate and manage the onboarding process for new student staff and/or makerspace patrons
Support recruiting efforts, including posting openings, screening candidates, and coordinating interviews
Coordinate scheduling for staff, meetings, and events, ensuring efficient use of time and resources
Purchasing (20%)
Manage purchasing processes, including ordering supplies, equipment, and materials
Track expenditures, maintain vendor relationships, and ensure purchases align with budget guidelines
Other duties as assigned (10%)
Support the Executive Director and broader team with additional administrative or operational tasks as needed
Position Type
Additional Information
Northeastern University considers factors such as candidate work experience, education and skills when extending an offer.
This job is for a current or anticipated job vacancy.

Nice-to-haves

Prior experience in administrative, operations, or office management roles preferred
Familiarity with purchasing processes a plus (Workday purchasing)

Application prep

Use the role’s language and application details while tailoring your materials.

Platform: workday
Effort: long

Benefits

Benefits detected in the listing.

Dental

Vision

Paid Time Off

Wellness