Job description

About Hark Hark is an artificial intelligence company building advanced, personalized intelligence. One that is proactive, multimodal, and capable of interacting with the world through speech, text, vision, and persistent memory. We're pairing that intelligence with next-generation hardware to create a universal interface between humans and machines. While today's AI largely operates through chat boxes and decade-old devices, Hark is focused on what comes next: agentic systems that interact naturally with people and the real world. To get there, we're developing multimodal models and next-generation AI hardware together - designed from the ground up as a single, unified interface for a new era of intelligent systems. About the Role As we scale our operations, we're looking for a Senior People Operations Specialist to run the day to day HR engine for our workforce including onboarding, compliance, timekeeping, and employee support while helping build and improve the systems behind it. This is a hands-on, high volume role for someone who takes pride in getting the details right every time. Responsibilities Onboarding & Off-boarding: Build and run an end to end onboarding process for new hires: Offer to start handoffs, background check tracking, new hire paperwork, orientation logistics, badges/equipment coordination, and day one readiness Own I-9/E-Verify completion, re-verification, and record-keeping, maintaining audit-ready files at all times Execute off-boarding, including final pay coordination in line with California timing requirements, system deactivations, and exit documentation People Support & Administration: Maintain accurate, confidential employee records and personnel files across all employees Process HRIS transactions (new hires, changes, terminations) with a high bar for data accuracy Prepare employment verifications, notices, and required documentation Serve as the first point of contact for all HR questions across the company including benefits, pay, PTO, policies, onboarding, and everything in between Immigration Support: Coordinate day-to-day immigration operations in partnership with our outside immigration counsel including document collection, case tracking, and timely responses so filings stay on schedule Maintain organized, confidential immigration files and track key dates including visa expirations, extension windows, and work authorization reverifications Serve as a helpful, responsive point of contact for employees navigating visa processes, routing legal questions to counsel Requirements 3-5+ years of experience in People Operations, HR administration, or HR coordination, ideally at fast-paced startup or AI/Robotics industry Hands-on experience with I-9/E-Verify administration and employee record-keeping Working knowledge of timekeeping systems and California wage-and-hour basics HRIS experience with strong data-entry accuracy; Justworks & Rippling experience is a plus Organized, detail-oriented, and dependable with high-volume work Clear, friendly communicator who can support employees at every level Strong working knowledge of California employment law, FLSA classifications, and benefits administration frameworks. Compensation The US base salary range for this full-time position is between $110,000 - $200,000 annually. The pay offered for this position may vary based on several individual factors, including job-related knowledge, skills, and experience. The total compensation package may also include additional components/benefits depending on the specific role. This information will be shared if an employment offer is extended.

Requirements

Must-haves

Build and run an end to end onboarding process for new hires: Offer to start handoffs, background check tracking, new hire paperwork, orientation logistics, badges/equipment coordination, and day one readiness
Own I-9/E-Verify completion, re-verification, and record-keeping, maintaining audit-ready files at all times
Execute off-boarding, including final pay coordination in line with California timing requirements, system deactivations, and exit documentation
Maintain accurate, confidential employee records and personnel files across all employees
Process HRIS transactions (new hires, changes, terminations) with a high bar for data accuracy
Prepare employment verifications, notices, and required documentation
Serve as the first point of contact for all HR questions across the company including benefits, pay, PTO, policies, onboarding, and everything in between
Coordinate day-to-day immigration operations in partnership with our outside immigration counsel including document collection, case tracking, and timely responses so filings stay on schedule
Maintain organized, confidential immigration files and track key dates including visa expirations, extension windows, and work authorization reverifications
Serve as a helpful, responsive point of contact for employees navigating visa processes, routing legal questions to counsel
3-5+ years of experience in People Operations, HR administration, or HR coordination, ideally at fast-paced startup or AI/Robotics industry
Hands-on experience with I-9/E-Verify administration and employee record-keeping
Working knowledge of timekeeping systems and California wage-and-hour basics
Organized, detail-oriented, and dependable with high-volume work
Clear, friendly communicator who can support employees at every level
Strong working knowledge of California employment law, FLSA classifications, and benefits administration frameworks.

Nice-to-haves

HRIS experience with strong data-entry accuracy; Justworks & Rippling experience is a plus

Application prep

Use the role’s language and application details while tailoring your materials.

Keywords to mirror

Platform: greenhouse
Effort: quick

Benefits

Benefits detected in the listing.

Vision

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