Job description

Arm is looking for an experienced Executive Assistant to support our Chief Marketing Officer and help drive the effective operation of the CMO Office and Marketing Leadership Team. This is a highly visible role at the center of a fast-paced, global Marketing organization. You’ll be responsible for staying several steps ahead - actively managing a complex executive calendar, anticipating what’s coming next, ensuring the CMO is prepared for key engagements, and bringing exceptional organization and follow-through to the day-to-day operation of the office. You’ll work in close partnership with the Chief of Staff to the CMO, as well as leaders and executive assistants across Arm, to ensure priorities are coordinated, issues are anticipated, and the CMO is consistently set up for success. You’ll also play an important role in bringing our global Marketing team together through leadership offsites, internal events, and other key team moments. What You’ll Do: • Own and actively manage the CMO’s complex global calendar, prioritizing competing demands, protecting focus time, anticipating conflicts, and ensuring her time is aligned to business priorities • Stay several steps ahead of the calendar, proactively identifying scheduling issues, dependencies, travel considerations, and preparation needs before they become problems • Ensure the CMO is prepared for meetings and engagements by coordinating agendas, materials, logistics , attendee information, and relevant context with the appropriate teams • Work in close partnership with the Chief of Staff to the CMO on calendar priorities, upcoming engagements, emerging issues, and follow-up, helping create an effective operating rhythm for the CMO Office • Coordinate meetings and engagements with senior internal and external stakeholders, including executives, customers, partners, and other key stakeholders across a global organization • Own complex domestic and international travel planning, including detailed itineraries, transportation, accommodations, visas, and related requirements, anticipating how travel impacts the broader calendar • Partner with the Chief of Staff to plan and execute Marketing Leadership Team offsites, global Marketing meetings, internal events, and other key team moments, owning logistics from planning through execution • Support the operating rhythm of the Marketing Leadership Team, including scheduling meetings, coordinating materials and logistics , and helping ensure actions and follow-up are progressed • Build strong working relationships with executive assistants across Arm and external organizations to coordinate executive schedules, travel, meetings, and engagements • Maintain strong follow-through on commitments, actions, and requests coming into and out of the CMO Office, ensuring important details do not fall through the cracks • Manage expense reports, travel reimbursements, and other executive administrative requirements accurately and on time • Handle highly sensitive business and personnel information with discretion, sound judgment, and confidentiality What You Will Bring: • Significant experience supporting a C-suite or similarly senior executive, ideally within a complex, global organization • Exceptional calendar management skills and demonstrated experience managing highly dynamic schedules across multiple time zones, competing priorities, and frequent changes • Strong judgment and the ability to understand priorities, make thoughtful decisions about an executive’s time, and know when to act independently versus escalate • A highly proactive working style, with a track record of anticipating needs, identifying gaps, and acting before being asked • Experience planning and coordinating executive offsites, leadership meetings, internal events, and other complex team activities • Experience managing sophisticated domestic and international executive travel and associated logistics • Exceptional organization and attention to detail, with a track record of reliable follow-through and closing the loop • Confidence working with senior executives, customers, partners, and other internal and external stakeholders • Ability to work effectively under pressure in a fast-paced, geographically distributed environment where priorities can change quickly • Strong written and verbal communication skills, with the ability to communicate clearly, professionally, and with appropriate discretion • A collaborative approach and ability to build a strong working partnership with the Chief of Staff, Marketing Leadership Team, and broader executive assistant community • Expert-level proficiency with Microsoft Outlook, PowerPoint, Word, Teams, and related productivity tools Extra Credit For: • Experience supporting a C-suite executive within a global technology company • Experience partnering closely with a Chief of Staff or similar role to support an executive office • Experience coordinating global leadership meetings, team offsites, or internal events across multiple geographies • Experience supporting an executive with significant external-facing responsibilities, including customer, partner, media, speaking, or industry engagements • Familiarity with the pace and complexity of a global, matrixed organization • A reputation for being the person who sees around corners, stays calm when plans change, and reliably gets things done Salary Range: $113,100-$153,000 per year We value people as individuals and our dedication is to reward people competitively and equitably for the work they do and the skills and experience they bring to Arm. Salary is only one component of Arm's offering. The total reward package will be shared with candidates during the recruitment and selection process. Our 10x Mindset At Arm, we believe progress happens when people are empowered to think bigger and push beyond what seems possible. Our 10x mindset is about curiosity, ambition and creating impact that will be used by millions. We learn fast, prioritise collaboration and turn bold ideas into real technology. We look for people who are inspired by this way of working and want to grow in an environment where bold ideas are welcomed. Discover how the 10x mindset shapes life at Arm: careers.arm.com Use of AI in Your Application At Arm, we embrace the benefits AI can bring, including in recruitment. You may use AI to support your preparation, such as improving the clarity of written responses, practicing interview questions, or learning more about our industry. However, your application and interview responses must reflect your own thinking, experience, and abilities. We want to understand your authentic perspective, creativity, and approach to problem solving. As such, you may not use AI to complete assigned tasks as part of any assessments. If you plan to use AI-supported or assistive technologies as part of a reasonable adjustment, please contact accommodations@arm.com so we can support you. Recruitment Adjustments and Accommodations At Arm, we want to build extraordinary teams. If you need an adjustment or an accommodation during the recruitment process, please email accommodations@arm.com . To note, by sending us the requested information, you consent to its use by Arm to arrange for appropriate accommodations. All accommodation or adjustment requests will be treated with confidentiality, and information concerning these requests will only be disclosed as necessary to provide the accommodation. Although this is not an exhaustive list, examples of support include breaks between interviews, having documents read aloud, or office accessibility. Please email us about anything we can do to accommodate you during the recruitment process. Hybrid Working Arm’s approach to hybrid working is designed to create a working environment that supports both high performance and personal wellbeing. We believe in bringing people together face to face to enable us to work at pace, whilst recognizing the value of flexibility. Within that framework, we empower groups/teams to determine their own hybrid working patterns, depending on the work and the team’s needs. Details of what this means for each role will be shared upon application. In some cases, the flexibility we can offer is limited by local legal, regulatory, tax, or other considerations, and where this is the case, we will collaborate with you to find the best solution. Please talk to us to find out more about what this could look like for you. Equal Opportunities Arm is an equal opportunity employer, committed to providing an environment of mutual respect where equal opportunities are available to all applicants and colleagues. We are a diverse organization of dedicated and innovative individuals, and don’t discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Requirements

Must-haves

Arm is looking for an experienced Executive Assistant to support our Chief Marketing Officer and help drive the effective operation of the CMO Office and Marketing Leadership Team.
Own and actively manage the CMO’s complex global calendar, prioritizing competing demands, protecting focus time, anticipating conflicts, and ensuring her time is aligned to business priorities
Stay several steps ahead of the calendar, proactively identifying scheduling issues, dependencies, travel considerations, and preparation needs before they become problems
Ensure the CMO is prepared for meetings and engagements by coordinating agendas, materials, logistics , attendee information, and relevant context with the appropriate teams
Work in close partnership with the Chief of Staff to the CMO on calendar priorities, upcoming engagements, emerging issues, and follow-up, helping create an effective operating rhythm for the CMO Office
Coordinate meetings and engagements with senior internal and external stakeholders, including executives, customers, partners, and other key stakeholders across a global organization
Own complex domestic and international travel planning, including detailed itineraries, transportation, accommodations, visas, and related requirements, anticipating how travel impacts the broader calendar
Partner with the Chief of Staff to plan and execute Marketing Leadership Team offsites, global Marketing meetings, internal events, and other key team moments, owning logistics from planning through execution
Support the operating rhythm of the Marketing Leadership Team, including scheduling meetings, coordinating materials and logistics , and helping ensure actions and follow-up are progressed
Build strong working relationships with executive assistants across Arm and external organizations to coordinate executive schedules, travel, meetings, and engagements
Maintain strong follow-through on commitments, actions, and requests coming into and out of the CMO Office, ensuring important details do not fall through the cracks
Manage expense reports, travel reimbursements, and other executive administrative requirements accurately and on time
Handle highly sensitive business and personnel information with discretion, sound judgment, and confidentiality
Significant experience supporting a C-suite or similarly senior executive, ideally within a complex, global organization
Exceptional calendar management skills and demonstrated experience managing highly dynamic schedules across multiple time zones, competing priorities, and frequent changes
Strong judgment and the ability to understand priorities, make thoughtful decisions about an executive’s time, and know when to act independently versus escalate
A highly proactive working style, with a track record of anticipating needs, identifying gaps, and acting before being asked
Experience planning and coordinating executive offsites, leadership meetings, internal events, and other complex team activities
Experience managing sophisticated domestic and international executive travel and associated logistics
Exceptional organization and attention to detail, with a track record of reliable follow-through and closing the loop
Confidence working with senior executives, customers, partners, and other internal and external stakeholders
Ability to work effectively under pressure in a fast-paced, geographically distributed environment where priorities can change quickly
Strong written and verbal communication skills, with the ability to communicate clearly, professionally, and with appropriate discretion
A collaborative approach and ability to build a strong working partnership with the Chief of Staff, Marketing Leadership Team, and broader executive assistant community

Nice-to-haves

None flagged.

Application prep

Use the role’s language and application details while tailoring your materials.

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