Job description

Director of Operations Schilit Hillel at University of Florida Role Overview Join the Schilit Hillel at University of Florida team as the Director of Operations. This key role ensures Schilit Hillel's operational success while providing an excellent experience for students, staff, and stakeholders. Reporting directly to the Executive Director, the Director of Operations will collaborate with the entire staff team to achieve operational excellence. You’ll oversee administrative processes, support campus operations, and manage Lipoff Hall. This position is ideal for a motivated professional ready to contribute to a dynamic and growing team dedicated to supporting Jewish students. What You’ll Do Operations Management Oversee all organizational purchasing to maximize Hillel’s budget and ensure good stewardship of philanthropic resources. Serve as lead staff for holiday and major event logistics, including Shabbat, High Holidays, Passover, and Jewish Gator Tailgates. Oversee technology systems, including computers, phones, voicemail, copy machines, vendor management, leasing, purchasing, and maintenance Manage and evaluate systems and protocols, including emergency readiness. Financial Management Collaborate with the Executive Director and contracted bookkeeping company to ensure smooth accounting and reporting. Ensure staff comply with all financial procedures, and implement new ones as needed. Oversee gift processing, donor database management, and donor acknowledgments. Human Resources Partner with the Executive Director to ensure operational excellence. Hire and supervise part-time student assistants. Oversee HR functions, including hiring administration, onboarding, benefits administration, and compliance with employment policies. Building Management Coordinate building operations, including janitorial and landscape services vendors. Supervise event setup and breakdown. Serve as the primary point of contact for outside rentals of Lipoff Hall and manage all aspects, including scheduling, logistics, and marketing. Oversee inventory, maintenance, and vendor relations for two kosher kitchens. Executive Support Provide administrative support to the Executive Director, including meeting logistics, communications, and scheduling as needed. What You’ve Accomplished 5+ years of professional work experience. Bachelor’s degree required. Proficiency with CRMs, QuickBooks, Excel, or similar software programs. Proven track record of leading operations, managing budgets, supervising staff, and implementing systems in a mission-driven environment. Familiarity with event planning, customer service, or campus operations is a plus. Experience in community organizing, Hillel, youth movements, camping, or experiential Jewish education is a plus. What You’ll Bring to the Job Strong organizational and management skills to unify and support the team. Eagerness to elevate and professionalize systems within a growing organization. Familiarity with higher education or campus settings. High-level customer service and relationship management skills. A proactive, solutions-oriented approach to problem-solving and communication. Ability to work collaboratively across teams and external partners. Strong written and verbal communication skills. What You’ll Receive Competitive salary in the non-profit marketplace. The salary range for this role is $65,000 - $75,000. Comprehensive benefits package, including health insurance, retirement plans, life and disability insurance, generous vacation/sick time, and parental leave. Professional development, mentoring, and skill-building opportunities. Access to regional and national travel opportunities as relevant. About Schilit Hillel at University of Florida With one of the largest Jewish student populations in the country, the opportunities for Jewish life at UF are nearly limitless, and Schilit Hillel at University of Florida strives to operate on a scale capable of meeting this challenge. Hillel provides Jewish students with community and connection through a relationship-focused approach that seeks to ensure every Jewish Gator feels welcome and celebrated. We work to build community and help students explore their identities. Gainesville is a great place to live with all the offerings of a vibrant college town, including an excellent arts scene, first-class medical care and academic health system, SEC sports, and inspired local restaurants. Here, culture meets nature with eight state parks, featuring more than 100 miles of trails for biking and hiking, plus crystal-blue freshwater springs. The wide range of offerings, extremely high quality of life, and relatively low cost of living have made Gainesville an increasingly popular destination to live for people of all ages. Schilit Hillel at University of Florida is affiliated with Hillel International. Hillel International enriches the lives of Jewish students so they may enrich the Jewish people and the world, and envisions a world where every student is inspired to make an enduring commitment to Jewish life, learning and Israel. About Hillel International In 1923, Rabbi Benjamin Frankel started Hillel with humble means, a noble mission and a breathtaking vision: to convey Jewish civilization to a new generation. Today, Hillel International continues to enrich the lives of Jewish students and is the largest Jewish campus organization in the world at nearly 1,000 colleges and universities across North America and around the world. As Hillel evolves as an organization, the mission remains steadfast: to create lasting connections with every Jewish student that foster an enduring commitment to Jewish life, learning, and Israel and train them to become the next Jewish leaders. Hillel is an equal opportunity employer. We are committed to creating an accepting and inclusive environment for all.

Requirements

Must-haves

Director of Operations
Schilit Hillel at University of Florida
What You’ll Do
Operations Management
Oversee all organizational purchasing to maximize Hillel’s budget and ensure good stewardship of philanthropic resources.
Serve as lead staff for holiday and major event logistics, including Shabbat, High Holidays, Passover, and Jewish Gator Tailgates.
Oversee technology systems, including computers, phones, voicemail, copy machines, vendor management, leasing, purchasing, and maintenance
Manage and evaluate systems and protocols, including emergency readiness.
Financial Management
Collaborate with the Executive Director and contracted bookkeeping company to ensure smooth accounting and reporting.
Ensure staff comply with all financial procedures, and implement new ones as needed.
Oversee gift processing, donor database management, and donor acknowledgments.
Human Resources
Partner with the Executive Director to ensure operational excellence.
Hire and supervise part-time student assistants.
Oversee HR functions, including hiring administration, onboarding, benefits administration, and compliance with employment policies.
Building Management
Coordinate building operations, including janitorial and landscape services vendors.
Supervise event setup and breakdown.
Serve as the primary point of contact for outside rentals of Lipoff Hall and manage all aspects, including scheduling, logistics, and marketing.
Oversee inventory, maintenance, and vendor relations for two kosher kitchens.
Executive Support

Nice-to-haves

Familiarity with event planning, customer service, or campus operations is a plus.
Experience in community organizing, Hillel, youth movements, camping, or experiential Jewish education is a plus.

Application prep

Use the role’s language and application details while tailoring your materials.

Platform: greenhouse
Effort: quick

Benefits

Benefits detected in the listing.

Health Insurance

Vision

Parental Leave

Professional Development