Job description

#MaesaMagic    The next-gen beauty company, Maesa is transforming the industry by incubating and growing meaningful, innovative brands and making prestige beauty accessible. Maesa believes beauty ignites inspiration, creativity, imagination, and connection— sparking new ideas and possibilities and meeting unmet consumer needs. Through best-in-class design, formulation, brand creation, and marketing capabilities, Maesa delivers new, better, and different products with unsurpassed speed to market. Maesa works with a variety of retailers to create and launch brands across beauty and wellness categories. Our portfolio includes Kristin Ess, Hairitage by Mindy McKnight, Fine’ry , Being Frenshe , and Niches & Nooks, among other brands. POSITION OVERVIEW This role supports Maesa’s Legal team, with primary responsibility for global trademark portfolio administration and meaningful support for general corporate and commercial matters. The ideal candidate brings substantial hands-on trademark experience, strong transactional paralegal skills, excellent judgment, and the ability to independently manage competing priorities in a fast-paced, global environment. Per the Maesa hybrid policy, this role mandates the minimum of three (3) days in the NYC office. KEY RESPONSIBILITIES Trademark Manage and maintain the global trademark portfolio, including filings, office action deadlines, renewals, and post-registration maintenance filings in the U.S. and internationally. Conduct preliminary trademark clearance searches, including federal, state, domain name, marketplace, and common-law searches, and prepare concise written summaries for attorney review. Support product and brand naming initiatives by tracking proposed names, coordinating clearance timelines, organizing search results, and communicating status and deadlines to internal stakeholders. Maintain the trademark docket and accurate portfolio records. Coordinate with outside and foreign counsel on prosecution, oppositions, and enforcement matters. Prepare and coordinate trademark filings and supporting documentation, including gathering specimens and evidence of use. Review trademark watch notices and online marketplace activity; escalate potential conflicts or infringement; and assist with takedown requests, cease-and-desist letters, and enforcement files. Maintain organized electronic files for trademark searches, opinions, prosecution records, correspondence, and evidence of use. Corporate and Commercial Support Draft, review, and revise routine nondisclosure agreements using approved templates and playbooks, and identify nonstandard terms for attorney review. Conduct legal and factual research and prepare clear summaries, chronologies, and supporting materials for attorney review. F iles and Legal Operations Manage the legal document repository and contract management system, including intake, version control, executed agreements, and retention. Maintain trackers, templates, forms, and process documentation; identify opportunities to improve legal workflows and implement practical process enhancements. Provide responsive support to internal business teams while appropriately managing expectations, priorities, and deadlines. QUALIFICATIONS AND REQUIREMENTS 4+ years of related paralegal experience, including substantial hands-on trademark portfolio experience. Strong organizational and project-management skills, with the ability to prioritize and manage multiple assignments in a fast-paced environment. Proven ability to work independently, exercise sound judgment within established guidelines, take ownership of assignments, and escalate issues appropriately. Excellent written, verbal, and interpersonal communication skills, with the ability to collaborate effectively and manage expectations across internal stakeholders and outside counsel. Meticulous attention to detail and a demonstrated commitment to accuracy and deadlines. A proactive, solutions -oriented mindset and a drive to improve processes, tools, and best practices. Ability to handle confidential and privileged information with discretion. Proficiency in Microsoft Office, including Word, Excel, PowerPoint, Outlook, and Teams. Curiosity and willingness to learn and develop new areas of expertise. What We Offer    $ 95 ,000–$11 5 ,000 per year. Exact compensation may vary based on skills, experience, and location. This position is eligible for participation in a discretionary bonus plan based on individual and company performance. Maesa offers a variety of benefits to eligible employees. Employees can choose to enroll in health insurance coverage, wellness programs, life and disability insurance, and retirement savings plans. Through generous paid time off, a hybrid office setup, and paid leave options, Maesa encourages wellness and balance among employees.  Our Commitment to You    At Maesa, we live by our values of collaboration, curiosity, game-changing, creativity, and discipline.  We believe our people and partners are a creative force that catalyzes the possibilities in beauty to break through traditional limits and discover the “new” without restriction. We prioritize creating and fostering a welcoming environment for employees, partners, ideas, approaches, and endeavors — all through a spirit of warmth and inclusivity. As set forth in Maesa’s Equal Employment Opportunity policy , we do not discriminate on the basis of any protected group status under any applicable law.    Our EVP Maesa is the next-gen beauty company, where bold ideas become beautiful brands. We ignite the dreamer and doer in each of us. We move at the speed of culture to push boundaries and redefine possibilities, unleashing #MaesaMagic every day. By fostering a start-up spirit, we equip everyone to lead with accountability and execute with excellence. We champion each voice and empower every journey, creating an environment where we celebrate diversity of thinking, calculated risk-taking, and cutting-edge innovatio n. Growth is personal, intentional, and limitless. #LI-Hybrid

Requirements

Must-haves

Per the Maesa hybrid policy, this role mandates the minimum of three (3) days in the NYC office.
Manage and maintain the global trademark portfolio, including filings, office action deadlines, renewals, and post-registration maintenance filings in the U.S. and internationally.
Conduct preliminary trademark clearance searches, including federal, state, domain name, marketplace, and common-law searches, and prepare concise written summaries for attorney review.
Support product and brand naming initiatives by tracking proposed names, coordinating clearance timelines, organizing search results, and communicating status and deadlines to internal stakeholders.
Maintain the trademark docket and accurate portfolio records.
Coordinate with outside and foreign counsel on prosecution, oppositions, and enforcement matters.
Prepare and coordinate trademark filings and supporting documentation, including gathering specimens and evidence of use.
Review trademark watch notices and online marketplace activity; escalate potential conflicts or infringement; and assist with takedown requests, cease-and-desist letters, and enforcement files.
Maintain organized electronic files for trademark searches, opinions, prosecution records, correspondence, and evidence of use.
Corporate and Commercial Support
Draft, review, and revise routine nondisclosure agreements using approved templates and playbooks, and identify nonstandard terms for attorney review.
Conduct legal and factual research and prepare clear summaries, chronologies, and supporting materials for attorney review.
F iles and Legal Operations
Manage the legal document repository and contract management system, including intake, version control, executed agreements, and retention.
Maintain trackers, templates, forms, and process documentation; identify opportunities to improve legal workflows and implement practical process enhancements.
Provide responsive support to internal business teams while appropriately managing expectations, priorities, and deadlines.
4+ years of related paralegal experience, including substantial hands-on trademark portfolio experience.
Strong organizational and project-management skills, with the ability to prioritize and manage multiple assignments in a fast-paced environment.
Proven ability to work independently, exercise sound judgment within established guidelines, take ownership of assignments, and escalate issues appropriately.
Excellent written, verbal, and interpersonal communication skills, with the ability to collaborate effectively and manage expectations across internal stakeholders and outside counsel.
Meticulous attention to detail and a demonstrated commitment to accuracy and deadlines.
A proactive, solutions -oriented mindset and a drive to improve processes, tools, and best practices.
Ability to handle confidential and privileged information with discretion.
Proficiency in Microsoft Office, including Word, Excel, PowerPoint, Outlook, and Teams.

Nice-to-haves

None flagged.

Application prep

Use the role’s language and application details while tailoring your materials.

Platform: greenhouse
Effort: quick

Benefits

Benefits detected in the listing.

Health Insurance

Paid Time Off

Wellness