Income Reconciliation Accountant at Animals Asia

Job description

What are we looking for We are seeking a qualified and detail-oriented Income Reconciliation Accountant to take ownership of our digital and physical income ecosystem and financial reconciliations. In this key role, you will manage high-volume payment platforms, maintain pristine accounting records, and serve as the bridge between our fundraising team and finance team. The successful candidate will be comfortable operating in a lean NGO environment, strengthening systems and processes, and solving problems proactively. Purpose of Role The core purpose of this role is to ensure complete revenue integrity and operational control over the company’s income ecosystem. It connects raw transaction data to accurate financial books. This role ensures that the organisation’s financial records are accurate, complete, timely and compliant with applicable accounting standards, statutory requirements, donor obligations and internal policies. This position also helps to make sure the records of fundraising team and financial system are matched. Key Responsibilities Platform and Gate Recommend new income platforms / gateways and the relevant workflow Update financial records in the CRM system, reconcile incoming donations/grants, and draft annual contribution statements for donors. Audit, Tax, Compliance and Internal Controls Perform detailed reconciliations on a timely basis for all payment platforms (without limitation to, Stripe, Paypal, Global Payments and BBMS) Record and update revenue transactions, fee breakdowns, and journal entries in the accounting system in an accurate and timely manner. Ensure compliance with corporate policies, tax and financial rules / regulations in relevant jurisdictions. Support audit works with required documentation and responses. Support communication with donor, annual review and other assurance activities Assist in period-end closing tasks and produce revenue-related information for management accounting team Systems, Tools and Process Improvement Improve the effectiveness of the accounting system, reporting processes and financial data structures. Use Google Sheets, Excel and other tools to improve reconciliations, reporting packs, analysis and controls. Identify opportunities for automation, simplification and standardisation. Develop practical templates, dashboards, checklists and process documentation to improve consistency and reduce manual errors. Continuously refine reconciliation processes and internal controls around payment gateways to optimize efficiency and accuracy. Coordinate with fundraising team to make sure the records in different systems are matched. Requirements Technical Skills and knowledge Understanding of relevant accounting standards, with IFRS knowledge desirable. Exposure to different GAAPs or statutory environments, including Hong Kong, Mainland China, Vietnam, UK, US or Australia, would be an advantage. Strong Excel and Google Sheets skills, including complex reconciliations, analysis and reporting. Familiarity with Sun Accounting or similar ERP/accounting systems, eg Netsuite. Experience with Tableau, Power BI, Power Query or other reporting/data tools would be an advantage. How to Apply Please send a PDF version of your cover letter and CV to: hrhkg@animalsasia.org or click the link: [application link] Only shortlisted candidates will be notified for interviews. To find out more: www.animalsasia.org Animals Asia values candidates with different backgrounds, experiences, and perspectives. We welcome applicants of every ethnicity, age, gender identity and expression, sexual orientation, religion, national origin, socioeconomic status, disability, or veteran status. We are committed to building an organization that creates an inclusive environment for all. Using AI During Interviews: Animals Asia is committed to ensuring a fair and authentic interview process. The use of artificial intelligence (AI) tools, including but not limited to real-time transcription, automated response generation or assistance in formulating interview answers, is strictly prohibited during any stage of the interview process. We will take a candidate's agreement to participate in an interview with us as confirmation that they will not use AI tools in any form during the conversation. If it is discovered or reasonably suspected that AI has been used, the interview will be terminated immediately, and the candidate will no longer be considered for the role. We appreciate your understanding and adherence to this policy, which is in place to maintain the integrity, professionalism and reliability of our recruitment procedures.

Requirements

Must-haves

What are we looking for
Purpose of Role
The core purpose of this role is to ensure complete revenue integrity and operational control over the company’s income ecosystem. It connects raw transaction data to accurate financial books.
Platform and Gate
Recommend new income platforms / gateways and the relevant workflow
Update financial records in the CRM system, reconcile incoming donations/grants, and draft annual contribution statements for donors.
Audit, Tax, Compliance and Internal Controls
Perform detailed reconciliations on a timely basis for all payment platforms (without limitation to, Stripe,
Paypal, Global Payments and BBMS)
Record and update revenue transactions, fee breakdowns, and journal entries in the accounting system in an accurate and timely manner.
Ensure compliance with corporate policies, tax and financial rules / regulations in relevant jurisdictions.
Support audit works with required documentation and responses.
Support communication with donor, annual review and other assurance activities
Assist in period-end closing tasks and produce revenue-related information for management accounting team
Systems, Tools and Process Improvement
Improve the effectiveness of the accounting system, reporting processes and financial data structures.
Use Google Sheets, Excel and other tools to improve reconciliations, reporting packs, analysis and controls.
Identify opportunities for automation, simplification and standardisation.
Develop practical templates, dashboards, checklists and process documentation to improve consistency and reduce manual errors.
Continuously refine reconciliation processes and internal controls around payment gateways to optimize efficiency and accuracy.
Coordinate with fundraising team to make sure the records in different systems are matched.
Technical Skills and knowledge
Understanding of relevant accounting standards, with IFRS knowledge desirable.
Exposure to different GAAPs or statutory environments, including Hong Kong, Mainland China, Vietnam, UK, US or Australia, would be an advantage.

Nice-to-haves

None flagged.

Application prep

Use the role’s language and application details while tailoring your materials.

Keywords to mirror

Platform: bamboohr
Effort: medium