Job description

Additional Location(s): N/A Diversity - Innovation - Caring - Global Collaboration - Winning Spirit - High Performance At Boston Scientific, we’ll give you the opportunity to harness all that’s within you by working in teams of diverse and high-performing employees, tackling some of the most important health industry challenges. With access to the latest tools, information and training, we’ll help you in advancing your skills and career. Here, you’ll be supported in progressing – whatever your ambitions. About the role: The Events Marketing Specialist serves as the operational lead for congresses, tradeshows and sales meetings. This role is accountable for high-quality event delivery, including logistics, exhibit management, vendor coordination, compliance execution, budget management and on-site operations. Success in this role is measured by operational excellence, risk mitigation, budget adherence and executional quality. You will partner closely with Global Meetings Management, Marketing, Sales, Sales Training, Omnichannel, Procurement, Legal, Compliance, the Exhibits & Events Experience Specialist and external vendors to deliver high-quality, compliant event experiences. Work model, sponsorship, relocation: At Boston Scientific, we value collaboration and synergy. This role follows a hybrid work model requiring employees to be in our local office at least three days per week. Boston Scientific will not offer sponsorship or take over sponsorship of an employment visa for this position at this time. Relocation assistance is not available for this position at this time. Your responsibilities will include: • Lead operational planning and execution for national and global tradeshows, medical congresses and key sales meetings. • Manage booth logistics, exhibit assets, shipping, freight, installation and dismantling, labor, show services, audiovisual coordination and on-site operations. • Manage end-to-end event logistics, including housing, reporting, vendor coordination, room setup, contracting, site inspections, transportation, banquets, charity events and off-site activities. • Coordinate with cross-functional teams and external vendors to ensure event plans, timelines and requirements are executed accurately and on schedule. • Direct operational vendor relationships, including asset management, exhibit houses, audiovisual providers, freight partners, show services and on-site labor providers, and monitor performance against service-level expectations. • Manage event budgets, forecasting, purchase orders, spend tracking, invoice processing and financial reconciliation. • Ensure executional compliance with health care industry regulations, internal health care professional engagement policies, congress requirements and company processes. • Execute approved lead capture processes, oversee on-site lead retrieval technology, troubleshoot operational issues and ensure accurate data handoff to activation and marketing teams. • Provide operational reporting, including budget status, attendance and support metrics, logistics performance, vendor scorecards, risks and post-event operational debriefs. • Identify operational risks and implement mitigation plans to support high-quality delivery of high-visibility and executive-level events. • Travel domestically and, as needed, internationally to support on-site event execution and operational excellence. Required qualifications: • Bachelor's degree. • Minimum of 3 years' experience in event logistics, tradeshow operations, health care programs or a related field. • Understanding of hotel industry operations and experience partnering with major hotel chains. • Strong project management, vendor management and organizational skills. • Ability to manage multiple priorities in a fast-paced, matrixed environment with strong attention to detail. • Excellent communication and stakeholder management skills. • Ability to travel domestically and internationally, as needed, to support on-site event execution. Preferred qualifications: • Experience supporting health care professional-facing events in medical technology, health care, biotechnology or pharmaceutical industries. • Knowledge of the Sunshine Act/Open Payments, AdvaMed Code and applicable health care compliance requirements. • Experience with Cvent, Salesforce, customer relationship management platforms, lead retrieval systems and event technologies. • Experience with budget management, purchase order processing and financial reconciliation. • Certified Meeting Professional or Certified Trade Show Marketer certification. Requisition ID: 633009 Minimum Salary: $ 75100 Maximum Salary: $ 142600 The anticipated compensation listed above and the value of core and optional employee benefits offered by Boston Scientific (BSC) – see www.bscbenefitsconnect.com— will vary based on actual location of the position and other pertinent factors considered in determining actual compensation for the role. Compensation will be commensurate with demonstrable level of experience and training, pertinent education including licensure and certifications, among other relevant business or organizational needs. At BSC, it is not typical for an individual to be hired near the bottom or top of the anticipated salary range listed above. Compensation for non-exempt (hourly), non-sales roles may also include variable compensation from time to time (e.g., any overtime and shift differential) and annual bonus target (subject to plan eligibility and other requirements). Compensation for exempt, non-sales roles may also include variable compensation, i.e., annual bonus target and long-term incentives (subject to plan eligibility and other requirements). For MA positions: It is unlawful to require or administer a lie detector test for employment. Violators are subject to criminal penalties and civil liability. Boston Scientific transforms lives through innovative medical technologies that improve the health of patients around the world. As a global medical technology leader for more than 45 years, we advance science for life by providing a broad range of high-performance solutions that address unmet patient needs and reduce the cost of healthcare. Our portfolio of devices and therapies helps physicians diagnose and treat complex cardiovascular, respiratory, digestive, oncological, neurological and urological diseases and conditions. Learn more at  www.bostonscientific.com  and follow us on  LinkedIn . Boston Scientific Corporation has been and will continue to be an equal opportunity employer. To ensure full implementation of its equal employment policy, the Company will continue to take steps to assure that recruitment, hiring, assignment, promotion, compensation, and all other personnel decisions are made and administered without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, gender expression, veteran status, age, mental or physical disability, genetic information or any other protected class. Please be advised that certain US based positions, including without limitation field sales and service positions that call on hospitals and/or health care centers, require acceptable proof of COVID-19 vaccination status. Candidates will be notified during the interview and selection process if the role(s) for which they have applied require proof of vaccination as a condition of employment. Boston Scientific continues to evaluate its policies and protocols regarding the COVID-19 vaccine and will comply with all applicable state and federal law and healthcare credentialing requirements. As employees of the Company, you will be expected to meet the ongoing requirements for your roles, including any new requirements, should the Company’s policies or protocols change with regard to COVID-19 vaccination.

Requirements

Must-haves

Additional Location(s): N/A
Diversity - Innovation - Caring - Global Collaboration - Winning Spirit - High Performance
Lead operational planning and execution for national and global tradeshows, medical congresses and key sales meetings.
Manage booth logistics, exhibit assets, shipping, freight, installation and dismantling, labor, show services, audiovisual coordination and on-site operations.
Manage end-to-end event logistics, including housing, reporting, vendor coordination, room setup, contracting, site inspections, transportation, banquets, charity events and off-site activities.
Coordinate with cross-functional teams and external vendors to ensure event plans, timelines and requirements are executed accurately and on schedule.
Manage event budgets, forecasting, purchase orders, spend tracking, invoice processing and financial reconciliation.
Execute approved lead capture processes, oversee on-site lead retrieval technology, troubleshoot operational issues and ensure accurate data handoff to activation and marketing teams.
Provide operational reporting, including budget status, attendance and support metrics, logistics performance, vendor scorecards, risks and post-event operational debriefs.
Identify operational risks and implement mitigation plans to support high-quality delivery of high-visibility and executive-level events.
Travel domestically and, as needed, internationally to support on-site event execution and operational excellence.
Bachelor's degree.
Understanding of hotel industry operations and experience partnering with major hotel chains.
Strong project management, vendor management and organizational skills.
Ability to manage multiple priorities in a fast-paced, matrixed environment with strong attention to detail.
Excellent communication and stakeholder management skills.
Ability to travel domestically and internationally, as needed, to support on-site event execution.

Nice-to-haves

Experience with Cvent, Salesforce, customer relationship management platforms, lead retrieval systems and event technologies.
Experience with budget management, purchase order processing and financial reconciliation.
Certified Meeting Professional or Certified Trade Show Marketer certification.
Requisition ID: 633009
Maximum Salary: $ 142600
Compensation for exempt, non-sales roles may also include variable compensation, i.e., annual bonus target and long-term incentives (subject to plan eligibility and other requirements).
For MA positions: It is unlawful to require or administer a lie detector test for employment. Violators are subject to criminal penalties and civil liability.

Application prep

Use the role’s language and application details while tailoring your materials.

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