Job description

About Giga Giga is building gigawatts of AI data centers to hasten a future of intelligence and abundance. We build data centers fast and at scale by combining the capabilities of an equipment supplier, engineering firm, general contractor, and real estate developer under one roof. Our team moves quickly and thinks practically. If you're ready to make an impact in an industry that matters, we're looking for people like you. Why join Giga The Pace: We're building at a speed most companies talk about but never actually operate at. If you've been bored somewhere else, you won't be here. The Impact : Every person at Giga touches the work that matters. No layers, no waiting for approval chains. You'll see your fingerprints on what we ship. The Team: A team of operators defining the future of AI infrastructure. We recruit A-players from the most innovative companies in the world, and they choose Giga because the work here means more. The Moment : AI doesn't run without power, and that's us. Giga is the picks and shovels behind the AI revolution. This industry is about to explode, and you'll be in the room where it's already happening. What you'll do We're looking for a Talent Acquisition Specialist to keep our hiring engine running smoothly. You'll own interview scheduling, candidate communication, and ATS hygiene so our recruiters and hiring managers can focus on finding and closing great talent. This is a high-volume, detail-heavy role. You'll be the person candidates hear from first and the person hiring managers rely on to keep every loop on track. Where you'll work This role is based out of our Houston office. What you'll do As the Talent Acquisition Specialist, you'll be apart of the behind-the-scenes engine of our recruiting team. You'll support interview coordination and handle the admin details that keep hiring organized, accurate, and moving forward. That frees our recruiters and hiring managers to focus on finding and closing great talent. You'll also help shape a smooth, professional experience for every candidate. Responsibilities Interview coordination Help schedule panel interviews, case study stages, and onsite visits across multiple time zones and calendars Build and send interview itineraries, prep materials, and calendar invites to candidates and interviewers Manage reschedules and cancellations quickly so no loop stalls Coordinate onsite logistics, including visitor access, travel, and expense reimbursement when needed Candidate experience Serve as the first point of contact for candidates from application through offer Send timely status updates, confirmations, and rejections using our Ashby email templates Track NDAs to candidates at the hiring manager stage and confirm they're signed before next steps Collect candidate feedback and flag ways to improve the process ATS and talent admin Keep Ashby clean and current: candidate stages, dispositions, scorecards, and job postings Chase outstanding interviewer scorecards so hiring decisions stay on schedule Post, update, and close job openings, and keep our internal recruiting tracker in sync with live postings Help process referral submissions and track referral bonus eligibility Offers and onboarding handoff Prepare offer letters and offer packets, route them for approval, and track signatures Run background check requests and track completion Hand off new hires to People Ops with complete, accurate paperwork Reporting and process Pull weekly pipeline and time-to-fill reports for the recruiting team and leadership Document coordination workflows and help standardize templates and checklists Support employer brand efforts, including career fairs and industry events Required 1–3 years of experience in recruiting coordination, HR administration, or a similar high-volume admin role Hands-on experience with an applicant tracking system (Ashby, Lever, Greenhouse, or similar) Strong calendar management skills and comfort juggling 20+ active interview loops at once Clear, friendly written communication with candidates and senior stakeholders High attention to detail and a habit of closing loops without being reminded Discretion with confidential candidate and compensation information Bonus points Experience supporting technical, construction, energy, or data center hiring Experience in a fast-growing startup or scale-up environment Familiarity with LinkedIn Recruiter and e-signature tools Comfort using AI tools to speed up admin work How We Work We value people who take ownership, raise risks early, communicate directly, and follow through. Incomplete information is part of the job. Make the best decision you can, document it, and adjust as the facts change. Move quickly on reversible decisions and take more care when security, safety, financial, employee, or customer risk is involved. Benefits Subsidized health, dental, and vision insurance Equity (options) in a rapidly growing startup 401(k) with 4% employer match Unlimited PTO Parental leave Healthcare and Dependent Care Flexible Spending Accounts (FSA) or Health Savings Account (HSA) Commuter benefits, where applicable Opportunities to collaborate in person at periodic team and company on-sites Equal Opportunity Employer Statement Giga Energy is an equal opportunity employer and is committed to fostering an inclusive and diverse workplace. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic as outlined by federal, state, or local laws. Giga Energy complies with all applicable labor laws, including the California Fair Employment and Housing Act (FEHA) and other relevant state and federal regulations. We provide reasonable accommodations for qualified individuals with disabilities and encourage applicants who require accommodations during the hiring process to contact us.

Requirements

Must-haves

This is a high-volume, detail-heavy role. You'll be the person candidates hear from first and the person hiring managers rely on to keep every loop on track.
Where you'll work
Interview coordination
Help schedule panel interviews, case study stages, and onsite visits across multiple time zones and calendars
Build and send interview itineraries, prep materials, and calendar invites to candidates and interviewers
Manage reschedules and cancellations quickly so no loop stalls
Coordinate onsite logistics, including visitor access, travel, and expense reimbursement when needed
Candidate experience
Serve as the first point of contact for candidates from application through offer
Send timely status updates, confirmations, and rejections using our Ashby email templates
Track NDAs to candidates at the hiring manager stage and confirm they're signed before next steps
Collect candidate feedback and flag ways to improve the process
ATS and talent admin
Keep Ashby clean and current: candidate stages, dispositions, scorecards, and job postings
Chase outstanding interviewer scorecards so hiring decisions stay on schedule
Post, update, and close job openings, and keep our internal recruiting tracker in sync with live postings
Offers and onboarding handoff
Prepare offer letters and offer packets, route them for approval, and track signatures
Run background check requests and track completion
Hand off new hires to People Ops with complete, accurate paperwork

Nice-to-haves

Experience supporting technical, construction, energy, or data center hiring
Experience in a fast-growing startup or scale-up environment
Familiarity with LinkedIn Recruiter and e-signature tools
Comfort using AI tools to speed up admin work

Application prep

Use the role’s language and application details while tailoring your materials.

Keywords to mirror

Platform: greenhouse
Effort: quick

Benefits

Benefits detected in the listing.

Dental

Vision

401(K)

Pto

Parental Leave