Job description

Kimley-Horn has a rewarding and challenging opportunity for an Administrative Assistant to support the Marketing team in Dallas, Texas (TX) or Fort Worth, Texas (TX). The ideal candidate will be proactive, detail-oriented, and have strong organizational skills while displaying the ability to work in a fast-paced environment. This is an in-office position. • Assist project managers and Marketing Coordinators on a variety of assignments, including gathering resume information, and project experience, assisting with complex forms, and gathering/compiling additional materials necessary for marketing proposals • Responsible for day-to-day production of proposals, leave behinds, reports, etc. • Support conference and event planning efforts • Update and maintain accurate project, employee, and client data in Dynamics 365 (D365), our Marketing CRM, and run reports or pull information as requested by the Marketing team • Prepare expense reports and book travel • Help with a wide range of research tasks to assist marketing managers/leaders on various efforts • Print and bind large, technical documents • Coordinate and arrange meals for special events, rehearsal meetings, presentations, projects, and department luncheons • Assist in gathering information from subconsultants and perform some subconsultant coordination duties as directed by the Marketing Coordinator • Coordinate conference rooms/meetings/staff calendars • Coordinate and arrange FedEx and courier delivery services • Track and report recently won projects • Additional duties as assigned • Minimum of 2 years’ experience in a professional office environment • Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint • Detail-oriented, with a strong attention to data accuracy and consistency • Strong organizational skills and multi-tasking abilities • Experience working in a CRM or relational database (Dynamics 365, Salesforce, Deltek Vision/Vantagepoint, or similar) • Comfortable learning new software, tools, and workflows quickly, and open to adapting as our processes and technology evolve • Ability to work under tight deadlines and handle multiple assignments concurrently • Positive attitude/support mentality • Team player At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 18 years! Key Benefits at Kimley-Horn • Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution. • Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options. • Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays. • Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses. • Professional Development: Tuition reimbursement and extensive internal training programs. • Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.

Requirements

Must-haves

Responsible for day-to-day production of proposals, leave behinds, reports, etc.
Support conference and event planning efforts
Update and maintain accurate project, employee, and client data in Dynamics 365 (D365), our Marketing CRM, and run reports or pull information as requested by the Marketing team
Prepare expense reports and book travel
Help with a wide range of research tasks to assist marketing managers/leaders on various efforts
Print and bind large, technical documents
Coordinate and arrange meals for special events, rehearsal meetings, presentations, projects, and department luncheons
Assist in gathering information from subconsultants and perform some subconsultant coordination duties as directed by the Marketing Coordinator
Coordinate conference rooms/meetings/staff calendars
Coordinate and arrange FedEx and courier delivery services
Track and report recently won projects
Additional duties as assigned
Minimum of 2 years’ experience in a professional office environment
Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint
Detail-oriented, with a strong attention to data accuracy and consistency
Strong organizational skills and multi-tasking abilities
Experience working in a CRM or relational database (Dynamics 365, Salesforce, Deltek Vision/Vantagepoint, or similar)
Comfortable learning new software, tools, and workflows quickly, and open to adapting as our processes and technology evolve
Ability to work under tight deadlines and handle multiple assignments concurrently
Positive attitude/support mentality
Key Benefits at Kimley-Horn
Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
Professional Development: Tuition reimbursement and extensive internal training programs.

Nice-to-haves

Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.

Application prep

Use the role’s language and application details while tailoring your materials.

Platform: icims
Effort: medium

Benefits

Benefits detected in the listing.

Dental

Vision

401(K)

Wellness

Professional Development