Job description

FL-DEP-Office of General Counsel-Paralegal / Legal Secretary (814108) Florida Temp Staffing Title/Role: FL-DEP-Office of General Counsel-Paralegal / Legal Secretary Region Description: Florida Temp Staffing Req. Status: Open No. of Openings: 1 Start Date: 10/26/2026 End Date: 06/30/2027 No New Submittals After: 10/21/2026 Max Submittals by Vendor: 2 Per Opening Worksite Address: 3900 Commonwealth Blvd., Tallahassee, Florida 32399-3000 Agency Interview Type: Either Webcam Interview or In Person Work Arrangement: Onsite Do Not Allow Submission Above Maximum Bill Rate: Yes Short Description: Complete Description: FL-Department of Environmental Protection-Office of General Counsel-Executive Assistant Pay Range $20-$30/hr Dress Code: Appropriate, Semi-Professional Dress Attire Work Environment: Office Position Summary Our client is seeking an experienced Paralegal/Legal Secretary with 3-5 years of legal support experience to provide comprehensive litigation and administrative support to a team of 3-4 attorneys . The ideal candidate will have a strong understanding of the Florida court system , experience with court filings , case management, attorney calendar coordination, and litigation support functions. This role requires a detail-oriented professional who can effectively manage multiple priorities, communicate with judicial assistants and court personnel, prepare legal documents, and support attorneys throughout the litigation process. Key Responsibilities • Provide legal secretarial and administrative support to assigned attorneys. • Format, proofread, finalize, type, and electronically file legal documents. • Prepare correspondence, pleadings, motions, notices, subpoenas, and other legal documents from drafts and templates. • File pleadings, motions, and other court documents with Florida Circuit Courts, DOAH, and other appropriate tribunals. • Maintain and organize attorney case files, both electronic and physical. • Manage attorney calendars, including scheduling hearings, depositions, mediations, trials, and client meetings. • Coordinate and communicate with Judicial Assistants regarding scheduling and court matters. • Assist attorneys with discovery requests, responses, and document production. • Prepare exhibits, hearing binders, and case-related documentation. • Arrange for service of process and maintain tracking of legal deadlines. • Retain and schedule court reporters and obtain hearing and deposition transcripts. • Monitor court dockets and case activities. • Perform general administrative duties, including answering phones, coordinating travel arrangements, and supporting office operations. • Assist with closing case files and records management activities. Required Qualifications • 3-5 years of experience as a Paralegal, Legal Assistant, or Legal Secretary . • Experience supporting multiple attorneys simultaneously (3-4 attorneys preferred). • Knowledge of Florida court procedures, rules, and electronic filing systems. • Experience filing documents with Florida Circuit Courts and the Division of Administrative Hearings (DOAH). • Strong litigation support experience, including discovery, exhibits, and pleadings preparation. • Experience communicating with judges' offices and Judicial Assistants. • Proficiency with Microsoft Office Suite (Word, Outlook, Excel, PowerPoint). • Experience using Adobe Acrobat for document preparation and management. • Exceptional organizational, time management, and communication skills. • Ability to handle confidential information with professionalism and discretion. • Prior experience in a litigation practice environment. • Familiarity with court docketing systems and case management software. • Experience preparing trial exhibits and hearing materials. • Knowledge of e-filing requirements and court deadlines. Skills & Competencies • Litigation Support • Court Filings & E-Filing • Legal Document Preparation • Case Management • Calendar Management • Discovery Coordination • Pleadings & Motion Formatting • Court Scheduling • Records Management • Microsoft Office Suite • Adobe Acrobat • Written and Verbal Communication • Attention to Detail • Multitasking and Prioritization Contract Position Requirements The successful candidate will be responsible for supporting attorneys through all phases of litigation by managing court filings, maintaining case files, coordinating schedules, preparing legal documentation, and ensuring compliance with court deadlines and procedural requirements. This role demands strong organizational skills, accuracy, and the ability to thrive in a fast-paced legal environment. Skill Required / Desired Amount of Experience Ability to speak and understand English Required Associates of Bachelors degree Required Must have 3 to 5 yrs experience working as a paralegal or legal secretary Required 3 Years Proficient using Microsoft Office, including Word, Outlook, Excel and PowerPoint Required 3 Years Experience preparing legal documents and subpoenas Required 3 Years Experience preparing discovery requests and scheduling hearings, trials and depositions Required 3 Years Experience formatting, finalizing, typing and filing documents Required 3 Years Experience preparing letters and legal documents from drafts Required 3 Years Experience filing pleadings and motions with appropriate tribunals Required 3 Years Experience managing executive management daily calendars Required 2 Years Experience managing travel arrangements Required 1 Years Experience working in the Florida Courts systems Highly desired

Requirements

Must-haves

FL-DEP-Office of General Counsel-Paralegal / Legal Secretary (814108)
Florida Temp Staffing
Title/Role: FL-DEP-Office of General Counsel-Paralegal / Legal Secretary
Florida Temp Staffing
Req. Status: Open
No. of Openings: 1
Start Date: 10/26/2026
End Date: 06/30/2027
No New Submittals After: 10/21/2026
Max Submittals by Vendor: 2 Per Opening
Worksite Address: 3900 Commonwealth Blvd., Tallahassee, Florida 32399-3000
Agency Interview Type: Either Webcam Interview or In Person
Work Arrangement: Onsite
Do Not Allow Submission Above Maximum Bill Rate:
FL-Department of Environmental Protection-Office of General Counsel-Executive Assistant
Dress Code: Appropriate, Semi-Professional Dress Attire
Work Environment: Office
Provide legal secretarial and administrative support to assigned attorneys.
Format, proofread, finalize, type, and electronically file legal documents.
Prepare correspondence, pleadings, motions, notices, subpoenas, and other legal documents from drafts and templates.
File pleadings, motions, and other court documents with Florida Circuit Courts, DOAH, and other appropriate tribunals.
Maintain and organize attorney case files, both electronic and physical.
Manage attorney calendars, including scheduling hearings, depositions, mediations, trials, and client meetings.

Nice-to-haves

Experience supporting multiple attorneys simultaneously (3-4 attorneys preferred).

Application prep

Use the role’s language and application details while tailoring your materials.

Platform: jobdiva
Effort: medium

Benefits

Benefits detected in the listing.

Vision