Job description

Why Work at SMA America Power the future. Build your career at SMA America. As the U.S. subsidiary of SMA Solar Technology AG, we have been at the forefront of solar inverter technology since 1981, developing solutions that make photovoltaic power plants simpler, more reliable, safer, and more cost effective. Headquartered in Rocklin, California, SMA America has spent more than two decades helping homes, businesses, and utilities across the country generate clean, reliable power. We are the only inverter manufacturer in the world offering solutions for every system size, from residential rooftops to large scale utility plants, backed by more than 1,500 patents and a presence in over 190 countries. Innovation is only part of the story. We invest in our people, create room to grow, challenge conventional thinking, and protect a culture where teammates genuinely care about each other and the work. We hire capable people and give them the space to do the job, with clear expectations, open door leadership, and real autonomy. If you are passionate about driving positive change and want a career where you can take ownership of your work, we would love to meet you. Together, we are not just part of the energy transition, we are helping drive it forward. Marketing Event and Administrative Coordinator (Temporary) LOCATION AND WORK MODEL This position is hybrid and based in Rocklin, California, onsite Tuesdays and Thursdays and as needed for shipments and warehouse support at our nearby marketing warehouse. Candidates must reside within the greater Sacramento area. Event travel is not required. PURPOSE OF THE POSITION The Marketing Event and Administrative Coordinator supports the Marketing team by managing logistics for SMA America’s industry conferences, trade shows and customer events, organizing the marketing warehouse and its inventory, and providing administrative support to Marketing as business needs shift. This is a 12 month temporary assignment engaged through a third party staffing agency. PRIMARY DUTIES / RESPONSIBILITIES Event and trade show coordination Manage remote logistics for events such as RE+, ACP CLEANPOWER and the Grid Integration Summit, including booth service orders for electrical, carpet and drayage, shipping and receiving coordination, ticket and badge orders, hotel room blocks and catering arrangements. Maintain and track the calendar of industry conferences, trade shows, customer engagements and business development events. Research event schedules, venue requirements, deadlines and vendor terms, and bring forward complete information without prompting. Serve as the primary liaison with event organizers and vendors. Coordinate customer meetings during conferences, and manage invitation lists, registrations and attendee tracking. Collateral, shipments and marketing warehouse Coordinate booth collateral, display and equipment shipments with Marketing and the Sales teams. Support and organize the marketing warehouse space, including quality control of booth materials and collateral. Track and maintain inventory levels, and flag reorder needs to Marketing. Run occasional local errands, such as FedEx drop offs and supply pickups. Financial and administrative support Support purchase orders, invoices, budget tracking, billing coordination and expenses related to events. Track event spend against budget and maintain accurate event records and post event summaries. Support various marketing administrative tasks as the needs of the business shift. Other duties as may be required or assigned. REQUIRED QUALIFICATIONS At least 3 years of experience coordinating corporate events, conferences, trade shows or similar programs. Proficiency with Microsoft Office, including Outlook, Word, Excel and PowerPoint, and with Adobe Acrobat. Strong organization, attention to detail and the ability to manage multiple deadlines. Strong written and verbal communication skills in English. Ability to work independently and as part of a team. A valid driver’s license and reliable transportation for local errands. PREFERRED QUALIFICATIONS Experience with exhibitor logistics, booth service orders and shipping coordination. Experience with inventory or warehouse organization. Experience with Concur or a similar travel and expense system. Experience coordinating vendor contracts and event budgets. Experience in the renewable energy or technology industries. PHYSICAL REQUIREMENTS Ability to lift, carry and move booth materials and inventory weighing up to 50 pounds. Ability to stand, walk, bend, reach and move about the office and warehouse for extended periods. Extent of responsibility: Regional. WE OFFER Compensation: $28.85 to $36.00 per hour, dependent on experience and qualifications. Work Model: Hybrid, based in Rocklin, CA, onsite Tuesdays and Thursdays and as needed. Assignment length: Temporary, 12 months. Target start date: December 1, 2026. A collaborative and innovative work environment. WORK AUTHORIZATION Applicants must be authorized to work in the United States on a full time basis. SMA America does not offer employment visa sponsorship of any kind. AI ASSISTED APPLICATION MATERIALS We welcome candidates who use AI tools to organize or polish their application materials. Your resume and responses must accurately reflect your own experience and be written in your own voice. Applications that include fabricated or exaggerated experience, hidden text or embedded instructions, or prescreen responses that do not reflect your own knowledge may be removed from consideration. We want to hear your story: the work you have done, the results you have delivered and the experience you would bring to SMA. RECRUITMENT FRAUD NOTICE All SMA America openings are posted on our official careers page and all recruiter communication comes from an @sma-america.com address. We never request payment, banking information or a Social Security number during the recruitment process. If you are contacted about an SMA America role from a personal email account, or asked for any of the above, please forward the message to HRGeneralmailbox@sma-america.com . Our EEO Policy We are an equal opportunity employer and we make our employment decisions on the basis of merit and without regard to one's race, color, creed, sex (includes gender, pregnancy, childbirth and related medical conditions), gender identity, religion, marital status, age (over 40), national origin or ancestry, physical or mental disability (includes HIV/Aids), medical condition (cancer, genetic characteristics), veteran's status, sexual orientation, or any other consideration made unlawful by law. In accordance with applicable law protecting qualified individuals with known disabilities, SMA will attempt to reasonably accommodate qualified applicants with known disabilities, unless doing so would create an undue hardship on SMA. Any qualified applicant with a disability who believes he or she requires an accommodation in order to perform the essential functions of the job for which he or she is applying should identify the accommodation(s) needed in the application. Our Privacy Policy During your job application or recruitment process with us: (a) SMA may collect your personal information directly from you, such as when you submit your application and resume on our online portal or when you have job interviews with us. We may also obtain your personal information from third parties, including but not limited to your former employers, background or employment check service providers or third-party recruiters; and, (b) SMA may use or process applicants' personal information for relevant purposes including but not limited to general communications with you, identity verification, background or employment checks, determination of eligibility, and making hiring decisions. For successful job applicants who become SMA's staff, we may retain and integrate your personal information collected during the recruitment process into your records at SMA. If you are a California resident, you have specific rights regarding your personal information under the California Consumer Privacy Act of 2018, as amended including by the California Privacy Rights Act of 2020, and its implementing regulations (the "CCPA"). This Company Personnel and Covered Individuals Privacy Notice for California Residents issued by SMA is applicable to you and explains your CCPA rights and our collection, use or disclosure of your personal information. If you have any question regarding our privacy policy, please contact us at US_DataPrivacy@sma-america.com

Requirements

Must-haves

Why Work at SMA America
Power the future. Build your career at SMA America.
Marketing Event and Administrative Coordinator (Temporary)
Event and trade show coordination
Maintain and track the calendar of industry conferences, trade shows, customer engagements and business development events.
Research event schedules, venue requirements, deadlines and vendor terms, and bring forward complete information without prompting.
Serve as the primary liaison with event organizers and vendors.
Coordinate customer meetings during conferences, and manage invitation lists, registrations and attendee tracking.
Collateral, shipments and marketing warehouse
Coordinate booth collateral, display and equipment shipments with Marketing and the Sales teams.
Support and organize the marketing warehouse space, including quality control of booth materials and collateral.
Track and maintain inventory levels, and flag reorder needs to Marketing.
Run occasional local errands, such as FedEx drop offs and supply pickups.
Financial and administrative support
Support purchase orders, invoices, budget tracking, billing coordination and expenses related to events.
Track event spend against budget and maintain accurate event records and post event summaries.
Support various marketing administrative tasks as the needs of the business shift.
Other duties as may be required or assigned.
At least 3 years of experience coordinating corporate events, conferences, trade shows or similar programs.

Nice-to-haves

Experience with exhibitor logistics, booth service orders and shipping coordination.
Experience with inventory or warehouse organization.
Experience with Concur or a similar travel and expense system.
Experience coordinating vendor contracts and event budgets.
Experience in the renewable energy or technology industries.

Application prep

Use the role’s language and application details while tailoring your materials.

Keywords to mirror

Platform: greenhouse
Effort: quick