Position Overview
The Harris County Tax Assessor-Collector’s Office (HCTO) is seeking, pending Commissioners Court approval, a Regulatory Compliance Manager to design, implement, oversee, and manage compliance initiatives and obligations within the Tax Office. Reporting to the Deputy Chief of Staff, the Regulatory Compliance Manager will ensure that compliance matters, including contract, legal, public information, and statutory obligations, are handled in a timely, efficient manner and in accordance with applicable law and Tax Office internal policies. The role oversees public information and office staff.
Duties and Responsibilities
Contracts
• Manage and oversee the complete lifecycle of vendor contracts, from initial request to final signature and contract distribution.
• Become familiar with and understand procurement laws, rules, and regulations to ensure that all procurement matters are conducted within the legal framework.
• Audit contracting processes and recommend any corrective actions that may arise.
• Work with business units, finance, and the Harris County Purchasing department to shepherd contracts through the procurement process in a timely manner.
• Create and maintain a system to track Tax Office contracts from inception to termination, including key contractual provisions and requirements.
• Create and maintain a library of acceptable Harris County contractual provisions and other templates (scopes, terms and conditions, performance requirements) used by the Tax Office.
• Review, track, and update non-vendor contracts and ILAs.
• Design, maintain, and drive continuous improvement of processes and strategies to ensure contract compliance and adherence to purchasing rules and regulations.
Public Information
• Oversee and manage the Public Information team to ensure compliance with the Texas Public Information Act.
• Monitor Public Information response performance through the use of regular reports and reviews.
• Process and track complex Public Information requests and requests requiring Texas Attorney General Opinions.
• Design and maintain standard operating processes and procedures, and best practices for handling Public Information requests. Drive continuous process improvements to existing PIA processes.
• Train and communicate with custodians about their roles and responsibilities involving Public Information Requests.
• Design and create Public Information reports and audits to ensure compliance with Public Information obligations.
Other Compliance
• Working closely with the Tax Office’s Policy Team, build a library of compliance policies and procedures relevant to the Tax Office, including relevant statutes, interpretations, opinions, guidance, and legal reference resources.
• Review, track, and manage subpoenas. Gather and prepare responsive documents for production. Ensure compliance with response obligations and design, maintain, and improve processes for subpoena handling.
• Review and track citations served on the Tax Office.
• Design a litigation tracking and monitoring system and work with Tax Office personnel to ensure that litigation deadlines are met.
• Working closely with the Deputy Chief of Staff, design and implement compliance plans for all Tax Office divisions and for the Tax Office as a whole, including litigation hold and document retention plans.
• Monitor Tax Office division compliance with created and tailored compliance plans and report performance to Tax Office leadership.
• OTHER DUTIES AS ASSIGNED
Harris County is an Equal Opportunity Employer
hrrm.harriscountytx.gov
If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net
This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.
Education and Experience
• Bachelor’s Degree in business administration, public administration, legal studies, or a paralegal certificate or equivalent combination of education and experience.
• A minimum of 3 years serving as a contracts manager, public information officer, or litigation paralegal.
• Demonstrated experience managing confidential information and supporting senior leadership in a fast-paced, politically sensitive environment is required.
• Demonstrated skill in professional writing, editing, and the production of documents and records to third parties.
Knowledge, Skills, and Abilities
• Ability to manage complex schedules, competing priorities, and time-sensitive information in a high-pressure environment.
• Ability to obtain and synthesize information from multiple sources and present findings clearly and concisely.
• Ability to handle highly sensitive and confidential information with the utmost discretion, professionalism, and ethical judgment.
• Ability to work independently and exercise sound judgment without close supervision.
• Ability to work in a highly collaborative team environment and build effective working relationships with staff, county officials, and external stakeholders at all levels.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and modern project tracking tools i.e., Monday.com.
• Ability to track multiple data points, processes, and deadlines, ensuring that all tracked information is accurate and that deadlines are met in a timely manner.
• General knowledge of procurement processes and requirements.
• Working knowledge of contractual requirements, terms, and key provisions.
• Ability to read and understand statutory provisions and general case law.
• Exceptional organizational skills, attention to detail, and follow-through on complex and multi-step tasks.
NOTE: Qualifying education, experience, knowledge and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.
Knowledge & Experience: • A minimum of 2 years’ experience managing a compliance team is preferred.
• Preferred proficiency in the GovQA public information management system.
• Preferred familiarity with Harris County government operations and structure.
Work Environment:
• Work is performed primarily in an office setting, subject to frequent interruptions, with extensive work at a computer workstation.
• Flexibility to work evening and weekend hours and occasional overnight travel to conferences and training sessions is required.
Physical Demands: • This role is a standard office role that requires remaining stationary for long periods of time and communicating effectively in person, by phone, and electronically.
• At times, boxes or equipment must be transported weighing up to 30 lbs.
• It may at times involve long periods of standing, walking, bending, reaching, stretching, climbing, lifting or similar activities.
• Regular application of basic skills (calculator, keyboard, hand tools, eye/hand coordination).
Work Location: • 1001 Preston St, Houston, TX 77002, USA
Employment may be contingent on passing a drug screen and meeting other standards.
Due to a high volume of applications, positions may close prior to the advertised closing date or at the discretion of the Hiring Department.
Requirements
Must-haves
Position Overview
Duties and Responsibilities
Manage and oversee the complete lifecycle of vendor contracts, from initial request to final signature and contract distribution.
Become familiar with and understand procurement laws, rules, and regulations to ensure that all procurement matters are conducted within the legal framework.
Audit contracting processes and recommend any corrective actions that may arise.
Work with business units, finance, and the Harris County Purchasing department to shepherd contracts through the procurement process in a timely manner.
Create and maintain a system to track Tax Office contracts from inception to termination, including key contractual provisions and requirements.
Create and maintain a library of acceptable Harris County contractual provisions and other templates (scopes, terms and conditions, performance requirements) used by the Tax Office.
Review, track, and update non-vendor contracts and ILAs.
Design, maintain, and drive continuous improvement of processes and strategies to ensure contract compliance and adherence to purchasing rules and regulations.
Public Information
Oversee and manage the Public Information team to ensure compliance with the Texas Public Information Act.
Monitor Public Information response performance through the use of regular reports and reviews.
Process and track complex Public Information requests and requests requiring Texas Attorney General Opinions.
Design and maintain standard operating processes and procedures, and best practices for handling Public Information requests. Drive continuous process improvements to existing PIA processes.
Train and communicate with custodians about their roles and responsibilities involving Public Information Requests.
Design and create Public Information reports and audits to ensure compliance with Public Information obligations.
Other Compliance
Review, track, and manage subpoenas. Gather and prepare responsive documents for production. Ensure compliance with response obligations and design, maintain, and improve processes for subpoena handling.
Review and track citations served on the Tax Office.
Design a litigation tracking and monitoring system and work with Tax Office personnel to ensure that litigation deadlines are met.
Nice-to-haves
Knowledge & Experience: • A minimum of 2 years’ experience managing a compliance team is preferred.
Preferred proficiency in the GovQA public information management system.
Preferred familiarity with Harris County government operations and structure.
Application prep
Use the role’s language and application details while tailoring your materials.