Associate Manager, Planning & Business Operations at Little Spoon

Job description

About The Role: Little Spoon was founded on the belief that today's parents are different — equal parts more time-strapped and more food-savvy than ever before. We set out to disrupt a century-old category with products and an experience that deliver on what the modern parent deserves. As an Associate Manager, Planning & Business Operations, you will provide tactical project management support across our product portfolio, ensuring cross-functional teams stay aligned, timelines are maintained and work moves forward with clarity and momentum. This role is an important part of the connective tissue that keeps our innovation pipeline running smoothly, from a product's first brief through to launch, renovation and discontinuation. We're looking for someone who has operated inside a CPG Project Management Office (PMO) or formal project management function, ideally within food and beverage, and who understands the pace and rhythm of physical product development. What You'll Do: Planning and Business Operations Coordinate project stakeholders, timelines and key milestones across a portfolio of concurrent initiatives, ensuring alignment across teams. Track project progress against critical paths, proactively flagging risks, blockers and overdue tasks to relevant owners. Maintain and update project tracking tools and dashboards, ensuring they reflect accurate, up-to-date status at all times. Follow up with cross-functional partners on outstanding action items and inputs, keeping work moving between formal meetings. Prepare for and facilitate recurring cross-functional meetings, including agenda development, note-taking and next step distribution Develop, test, and refine AI solutions (i.e. skills + projects on Claude) to scale the team’s work and leverage across the business End-to-End Product Portfolio Project Management Support the project management of product launches, renovations and discontinuations across the portfolio, ensuring timelines are built, maintained and communicated clearly. Build and maintain project timelines in Monday.com based on brief inputs, project type and launch channel. Monitor and maintain the Portfolio Change Management project portfolio, keeping the status of active SKU renovations, label changes and discontinuations current and visible. Coordinate cross-functional inputs for brief reviews and portfolio alignment meetings, following up on missing information ahead of deadlines. Maintain sources of truth across the portfolio, including SKU lists, discontinuation trackers and at-risk and out-of-stock processes. Support the maintenance and continuous improvement of Airtable bases and Monday.com boards, identifying opportunities to reduce manual effort through automation or tooling improvements. What You'll Bring: High organization and attention to detail, with the ability to manage multiple workstreams simultaneously A proactive communication style — consistent follow-through, closed loops and momentum between formal touchpoints Ownership of your work, good judgment about when to ask questions and a clear sense of when to escalate You are a self-starter, and ask thoughtful and specific questions to show a basic understanding mindset of doing some research first A service mindset and genuine energy for supporting a high-performing team What You'll Need: 3+ years of experience in a CPG Project Management Office (PMO) or formal project management function, with a strong preference for candidates coming from food and beverage or other perishable/short shelf-life product categories Hands-on experience with project management tools such as Monday.com, Airtable or similar platforms Curiosity and comfort experimenting with modern AI tools to enhance project management efficiency Strong written communication skills, with an ability to produce clear, organized recaps and follow-ups Comfort working in fast-paced environments with competing priorities and evolving scope How You'll Stand Out: Direct experience in a food and beverage or perishable CPG environment, with exposure to shelf-life constraints, ingredient sourcing timelines, or manufacturing/co-man coordination Familiarity with product launch or innovation processes, including working alongside R&D, marketing, operations or supply chain teams Experience building or maintaining Airtable bases, Monday.com boards, AI skills + projects, or similar tooling workflows and automations About Little Spoon Little Spoon is the fastest growing baby and kids food brand in the United States. On a mission to make parents’ lives easier and kids healthier, we are bringing the future of kids food to the modern parent through a first-of-its-kind platform of products delivered straight to your door. Little Spoon sets your child up for a lifetime of health, from a baby’s very first bites through to their big kid years, with a portfolio of freshly-made baby food, early finger foods, toddler, big kid meals and snacks. Since launch, the company has delivered more than 60 million meals and is responsible for feeding more than 2.9% of US babies, helping to simplify the lives of hundreds of thousands of parents. Learn more at LittleSpoon.com or find us on Instagram at @LittleSpoon . Recent accolades include: 🏆 Inc. Best Workplaces 🚀 Inc. 100 Fastest Growing Companies 🫶 Fast Company Brands That Matter 🤩 EY Entrepreneur of the Year Finalist If you have a disability and require accommodation during our interview process, please let us know how we can help make the interview process fair to your needs. Benefits At Little Spoon, we believe taking care of our team is just as important as taking care of our customers. Here’s what you can expect when you join the Spooniverse: 🥄 Equity Every Spooner shares in our success. All full-time salaried employees are granted stock options as part of their total compensation. 🩵 Comprehensive Health Coverage We offer medical, dental, and vision plans with a variety of options to fit your needs. 💸 401(k) with Company Match We match 100% of your contributions up to 5% of your salary — with no waiting period. 🌴 Flexible PTO + Holidays In addition to 11 company holidays, we offer flexible paid time off (no set cap) for full-time employees. 👶 Paid Parental Leave We’re proud to support new parents with at least 12 weeks of paid leave (and up to 18 weeks for birthing parents). Available after 6 months of full-time employment. 📖 Learning & Development $250 per quarter to invest in your growth — whether that’s coaching, courses, or your next great read. 🍌 Little Spoon Perks $200 Welcome to the Team credit 50% off recurring code for your own account 20% off recurring code to share with close friends & family Little Spoon is home to extraordinary, mission-aligned people, and we aim to compensate accordingly. Compensation is informed by market data, company stage, the scope of the role, location, and individual experience. The anticipated base salary range for NYC-based candidates is $85,000 - $100,000 USD , commensurate with experience. Candidates outside of NYC or in remote roles may be subject to a different range. This role also includes an equity package and comprehensive benefits designed to support the well-being and growth of every Spooner. If you have a disability and require accommodation during our interview process, please let us know how we can help make the interview process fair to your needs.

Requirements

Must-haves

Planning and Business Operations
Coordinate project stakeholders, timelines and key milestones across a portfolio of concurrent initiatives, ensuring alignment across teams.
Track project progress against critical paths, proactively flagging risks, blockers and overdue tasks to relevant owners.
Maintain and update project tracking tools and dashboards, ensuring they reflect accurate, up-to-date status at all times.
Follow up with cross-functional partners on outstanding action items and inputs, keeping work moving between formal meetings.
Prepare for and facilitate recurring cross-functional meetings, including agenda development, note-taking and next step distribution
Develop, test, and refine AI solutions (i.e. skills + projects on Claude) to scale the team’s work and leverage across the business
End-to-End Product Portfolio Project Management
Support the project management of product launches, renovations and discontinuations across the portfolio, ensuring timelines are built, maintained and communicated clearly.
Build and maintain project timelines in Monday.com based on brief inputs, project type and launch channel.
Monitor and maintain the Portfolio Change Management project portfolio, keeping the status of active SKU renovations, label changes and discontinuations current and visible.
Coordinate cross-functional inputs for brief reviews and portfolio alignment meetings, following up on missing information ahead of deadlines.
Maintain sources of truth across the portfolio, including SKU lists, discontinuation trackers and at-risk and out-of-stock processes.
Support the maintenance and continuous improvement of Airtable bases and Monday.com boards, identifying opportunities to reduce manual effort through automation or tooling improvements.
High organization and attention to detail, with the ability to manage multiple workstreams simultaneously
A proactive communication style — consistent follow-through, closed loops and momentum between formal touchpoints
Ownership of your work, good judgment about when to ask questions and a clear sense of when to escalate
You are a self-starter, and ask thoughtful and specific questions to show a basic understanding mindset of doing some research first
A service mindset and genuine energy for supporting a high-performing team
Hands-on experience with project management tools such as Monday.com, Airtable or similar platforms
Curiosity and comfort experimenting with modern AI tools to enhance project management efficiency
Strong written communication skills, with an ability to produce clear, organized recaps and follow-ups
Comfort working in fast-paced environments with competing priorities and evolving scope
Direct experience in a food and beverage or perishable CPG environment, with exposure to shelf-life constraints, ingredient sourcing timelines, or manufacturing/co-man coordination

Nice-to-haves

None flagged.

Application prep

Use the role’s language and application details while tailoring your materials.

Keywords to mirror

Platform: greenhouse
Effort: quick

Benefits

Benefits detected in the listing.

Dental

Vision

401(K)

Pto

Paid Time Off

Parental Leave