Marketing Sr. Project Manager at American Bible Society

Job description

Marketing, Senior Project Manager Office Location: Remote Core Hours: 8:30 a.m. - 5:00 p.m., EST The Senior Project Manager is an experienced individual contributor responsible for managing the end-to-end execution of marketing and fundraising projects — from intake through delivery — ensuring all assigned work is delivered on-quality, on-time, and on-budget. This role manages a diverse portfolio of concurrent projects ranging from straightforward single-deliverable requests to complex, multi-deliverable projects, and partners closely with Marketing Strategists and Program Management to keep work moving through established workflows. The Senior Project Manager is responsible for building and maintaining detailed project schedules, tracking project budgets, coordinating resource needs and managing vendor deliverables when external support is required. This role enforces operational discipline by ensuring projects follow established workflows, routing flows, and quality standards, and contributes to process documentation and continuous improvement efforts. This is a hands-on execution role — the Senior Project Manager drives work forward by keeping cross-functional teams aligned, proactively surfacing risks and blockers, and ensuring the day-to-day momentum that moves projects from kickoff to completion. Based upon department needs, the Senior Project Manager may assume responsibilities associated with other roles to ensure continuity of delivery. Minimum Spiritual and Personal Commitment: • Demonstrate a personal commitment to Jesus Christ. • Identify with and participate in a Christian church and proactively seek to grow in their Christian faith. • Actively participate in organizational prayer, devotional times, and organization-wide events. • Maintain an exemplary standard of Christian ethics, behavior, and conduct within ABS and in their public and private life outside of ABS and always seek to uphold ABS’ Standards of Conduct and Affirmation of Biblical Community. • Demonstrate Christian maturity in all interactions as displayed by good judgment based on biblical values and principles. • Actively incorporates their faith in all aspects of their daily work. • Demonstrate desire and ability to support organizational biblical and religious goals and participate in regular work-related spiritual activities without reservation. • Have a personal passion for and belief in the Word of God, its ability to transform lives, and the mission of American Bible Society. • Demonstrate alignment with the vision, mission, and values of American Bible Society. Key Responsibilities: • Project Intake & Setup • Manage the intake-to-kickoff process for assigned projects — ensuring requests are properly evaluated, tiered, scoped, and estimated before work enters production. • Build project plans with defined tasks, milestones, dependencies, and work-back schedules within Monday.com. • Participate in kickoff meetings to align the cross-functional team on scope, timeline, deliverables, and review milestones. • Set up project architecture within Monday.com that aligns with established workflows and meets operational and financial tracking requirements. • Project Execution & Delivery • Manage the end-to-end execution of assigned projects, ensuring all deliverables move through established workflows with appropriate quality checkpoints, review gates, and approvals. • Proactively manage project schedules — tracking progress daily, identifying risks and delays early, and adjusting plans to keep work on track. • Track project budgets and hours, flagging scope creep and facilitating change order processes when scope adjustments are required. • Coordinate with Program Management to communicate resourcing needs, flag capacity constraints, and determine when external vendor support is required. • Manage vendor deliverables on assigned projects — procuring estimates, issuing purchase orders, tracking delivery, and reconciling invoices to ensure external work is on-scope and on-budget. • Report project status and percent complete to the Director, Marketing Operations & Program Management on a regular cadence, ensuring billbacks are completed. • Cross-Functional Coordination • Drive day-to-day project momentum by coordinating across creative, digital, content, web, and strategy teams to keep deliverables moving. • Facilitate project-level meetings including status check-ins, internal reviews, and routing sessions — capturing action items and following up to ensure accountability. • Ensure the review and routing process is followed on all assigned projects, coordinating the appropriate QA checkpoints based on deliverable type and tier. • Serve as the primary point of contact for day-to-day project questions, escalating risks and blockers to the Director, Marketing Operations & Program Management when resolution requires senior involvement. • Documentation & Process Improvement • Maintain accurate and up-to-date project documentation — including status reports, meeting notes, and deliverable trackers — to drive visibility and accountability. • Contribute to the development and maintenance of project templates, template estimates, and workflow documentation. • Participate in post-project retrospectives, capturing lessons learned and recommending process improvements. • Follow established workflows, routing flows, and quality standards, reinforcing operational discipline across all assigned projects. • Based upon department needs, may assume responsibilities associated with other roles including Project Coordinator to ensure continuity of delivery. Qualifications: • Education: Bachelor’s degree in Marketing, Business, Communications, or a related field or equivalent experience. • Experience: 5 + years of experience in project management or marketing operations within a fast-paced in-house agency, agency, or marketing services environment. Non-profit or mission-driven organization experience preferred. • Technical Skills: Advanced to expert level experience with Monday.com. Strong proficiency in project management, scheduling and resource tracking. Key Competencies: All ABS staff must demonstrate the following skills: • Demonstrate desire and ability to support organizational biblical and religious goals and participate in regular work-related spiritual activities without reservation. • Have a personal passion for and belief in the Word of God, its ability to transform lives, and the mission of American Bible Society. • Demonstrate alignment with the vision, mission, and values of American Bible Society. All staff must demonstrate the following skills at a level fitting their role: • Communication Skills: • Stakeholder Communication: Clear, proactive communication of project status, risks, and dependencies to team members, managers, and cross-functional partners. • Teamwork and Collaboration: • Cross-Functional Coordination: Proven ability to coordinate across creative, digital, content, and video teams to drive unified project outcomes without direct authority. • Cultural Competence and Inclusion: • Cultural Awareness: Demonstrates respect and understanding of diverse audiences and perspectives. • Service Orientation: • Delivery-Focused Mindset: Strong commitment to understanding project objectives and ensuring deliverables meet quality expectations and partner needs. • Adaptability and Flexibility: • Dynamic Prioritization: Skilled in managing shifting priorities, concurrent programs, and evolving requirements while maintaining delivery quality. • Time Management and Organization: • Multi-Project Management: Strong ability to manage multiple concurrent projects with overlapping timelines, dependencies, and resource constraints. • Problem-Solving and Critical Thinking: • Proactive Risk Management: Identifies potential risks, bottlenecks, and scope issues early and escalates with recommended solutions before they impact delivery. • Leadership and Initiative: • Execution Drive: Takes ownership of project outcomes, drives accountability across team members, and proactively removes obstacles to keep work moving forward. Physical Demands/Work Environment Physical Demands: • Prolonged periods sitting at a desk and working on a computer. • Occasional standing, walking, or reaching with hands and arms. • Ability to lift up to 10 pounds occasionally (e.g., carrying a laptop, briefcase, or documents). • Ability to travel occasionally to attend off-site meetings. • Visual acuity to read and produce reports and other written communication. • Verbal communication required frequently in meetings, presentations, and via phone or video conferencing. American Bible Society is committed to providing equal employment opportunities to qualified individuals with disabilities and ensuring a workplace free from discrimination. In accordance with the Americans with Disabilities Act (ADA) and other applicable laws, we will provide reasonable accommodations to qualified individuals with disabilities to enable them to participate in the application process and perform the essential functions of their job. Office Location: Remote Core Hours: 8:30 a.m. - 5:00 p.m., EST Travel Required: Less than 5% of time. Additional Information: • Background Check: Candidates must pass a background check as a condition of employment. This may include criminal history, credit check, and verification of employment and education history. • Reference Checks: Employment is contingent upon satisfactory reference checks. • Eligibility to Work: Candidates must provide proof of eligibility to work in the United States. • Affirmation of Biblical Community: Candidates must sign and agree to uphold the ABS Affirmation of Biblical Community as a condition of employment. American Bible Society is committed to providing equal employment opportunities to all applicants and employees, in accordance with federal, state, and local laws. We believe in the inherent dignity and worth of every individual, created in the image of God, and strive to reflect Christ’s love and justice in our employment practices. We do not discriminate on the basis of race, color, national origin, sex, age, disability, veteran status, genetic information, or any other protected status. Our commitment to diversity and inclusion is rooted in our Christian faith and values, which call us to love and respect all people. As a faith-based organization, we require employees to affirm and uphold our Christian beliefs as a condition of employment. This requirement is consistent with our mission and ensures that our work environment aligns with our core values and deeply held religious principles.

Requirements

Must-haves

Marketing, Senior Project Manager
Office Location: Remote
Core Hours: 8:30 a.m. - 5:00 p.m., EST
Demonstrate a personal commitment to Jesus Christ.
Identify with and participate in a Christian church and proactively seek to grow in their Christian faith.
Actively participate in organizational prayer, devotional times, and organization-wide events.
Demonstrate Christian maturity in all interactions as displayed by good judgment based on biblical values and principles.
Actively incorporates their faith in all aspects of their daily work.
Demonstrate desire and ability to support organizational biblical and religious goals and participate in regular work-related spiritual activities without reservation.
Have a personal passion for and belief in the Word of God, its ability to transform lives, and the mission of American Bible Society.
Demonstrate alignment with the vision, mission, and values of American Bible Society.
Project Intake & Setup • Manage the intake-to-kickoff process for assigned projects — ensuring requests are properly evaluated, tiered, scoped, and estimated before work enters production.
Build project plans with defined tasks, milestones, dependencies, and work-back schedules within Monday.com.
Participate in kickoff meetings to align the cross-functional team on scope, timeline, deliverables, and review milestones.
Set up project architecture within Monday.com that aligns with established workflows and meets operational and financial tracking requirements.
Project Execution & Delivery • Manage the end-to-end execution of assigned projects, ensuring all deliverables move through established workflows with appropriate quality checkpoints, review gates, and approvals.
Proactively manage project schedules — tracking progress daily, identifying risks and delays early, and adjusting plans to keep work on track.
Track project budgets and hours, flagging scope creep and facilitating change order processes when scope adjustments are required.
Coordinate with Program Management to communicate resourcing needs, flag capacity constraints, and determine when external vendor support is required.
Manage vendor deliverables on assigned projects — procuring estimates, issuing purchase orders, tracking delivery, and reconciling invoices to ensure external work is on-scope and on-budget.
Report project status and percent complete to the Director, Marketing Operations & Program Management on a regular cadence, ensuring billbacks are completed.
Cross-Functional Coordination • Drive day-to-day project momentum by coordinating across creative, digital, content, web, and strategy teams to keep deliverables moving.
Facilitate project-level meetings including status check-ins, internal reviews, and routing sessions — capturing action items and following up to ensure accountability.
Ensure the review and routing process is followed on all assigned projects, coordinating the appropriate QA checkpoints based on deliverable type and tier.

Nice-to-haves

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Platform: adp-workforce-now
Effort: medium

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