JOB DESCRIPTION
No Job Description for a position can possibly include all duties which may be requested by guest or required by the hotel. The objective of all positions is to effectively provide the services personally, or to immediately refer requests to the appropriate department manager. The following is a summary of the major responsibilities of the position.
DEPARTMENT: Finance
JOB TITLE: Staff Accountant
REPORTS TO: Assistant Director of Finance, Director of Finance
JOB PURPOSE: Complete miscellaneous accounting duties and projects efficiently and accurately while ensuring all policies and procedures are being followed.
ESSENTIAL JOB FUNCTIONS:
Assist in handling customer and vendor inquiries in a timely efficient manner, including but not limited to researching and resolving customer issues as well as vendor requests.
Assist with the processing of all invoices and checks for payment.
Assist with reconciling vendor statements and solving discrepancies.
Provide phone coverage and respond to guest questions/concerns.
Assist with accounts receivable functions and duties.
Assist in maintaining complete and accurate files in order to handle vendor and group billing inquires.
Assist with Generating Daily Labor and Revenue Reports as needed.
Assist departments with general ledger research and re-class entries.
Assist with GL Functions (Entry Creation, Viewing Entries, Copy and Print, Run Queries).
Understand and ensure compliance with all Omni Finance SOPs.
Special projects.
Prepare and distribute the various reports when needed.
Maintain open communication with all departments.
Display and effectively communicate Omni Culture.
Perform other tasks requested by Accounting Manager, Assistant Directors of Finance and Director of Finance.
QUALIFICATIONS:
Minimum of 6 months accounting administrative experience, to include hotel front office experience, within past three years. Hotel accounting experience is strongly preferred.
College degree or formal accounting education preferred.
Previous experience with payroll and/or accounts receivable strongly preferred.
Previous experience in high customer contact environment; with previous experience answering customer questions and handling customer concerns.
Ability to clearly and pleasantly communicate both verbally and in writing in English with guests, management and co-workers, both in person and by telephone.
Ability to accurately and efficiently input information into computer systems.
Ability to work cohesively with co-workers both within and outside of your department.
Ability to compute accurate mathematical calculations.
Ability to think clearly, quickly and make concise decisions with strong problem-solving skills.
Developed computer proficiencies, particularly with Microsoft Office, with ability to operate printer, photocopier, and telephone.
Maintain professional appearance offering a positive experience to all guests.
Strong organizational skills with an attention to detail and ability to multi-task in a fast paced environment.
Ability to handle stressful situations, while maintaining a calm and welcoming demeanor.
The ability to meet scheduling demands to include Monday-Friday office hours and weekends as needed.
ENVIRONMENT & POSITION ANALYSIS
Requires the ability to sit for an extended period or for an entire work shift.
Requires repetitive motion, including utilizing telephone/computer for an extended period or for an entire shift.
TOOLS & EQUIPMENT:
Desktop computer (Opera, Microsoft Office, Oracle, Kronos and Birchstreet), printer, telephone, copier, fax machine and scanner.