Job description

Who we are Helsing develops artificial intelligence-enabled capabilities to protect and defend democracies. We are growing our US operations, cultivating an ambitio u s and committed team of mission-driven professionals to apply their skills to solve challenging problems. The role As a Talent Operations Coordinator based in Washington DC, you will work closely with the wider Talent Operations team to support the scheduling engine that keeps our hiring pipelines moving at pace. Interviews span multiple time zones, high volumes of candidates, and fast-moving hiring loops, and you will help turn that complexity into a smooth, well-coordinated process. Your work directly shapes the candidate experience and the speed at which specialists join the teams building our technological advantage in Defense AI. By bringing precision and structure to high-volume, multi-region scheduling, you will make a tangible and measurable contribution to how quickly and effectively we secure the talent we need. The day-to-day Support high-volume interview scheduling across multiple time zones, working with the wider Talent Operations team to balance candidate, interviewer, and hiring manager availability at pace Operate Applicant Tracking Systems and automated scheduling tools to manage complex, fast-moving interview loops for virtual and onsite candidates Act as a key point of contact for candidates and interviewers, ensuring rapid response times and a seamless experience Maintain accurate, real-time data, documentation, and templates across all internal systems to support quick decision-making Partner with Talent Acquisition and Talent Operations colleagues to identify scheduling bottlenecks and implement measurable improvements to throughput and turnaround time Contribute to reporting on scheduling speed, pipeline velocity, and interview completion rates to track operational performance You should apply if you Have supported a scaling, high-volume talent acquisition function with a focus on operational execution Manage complex, multi-time-zone scheduling with precision, even when priorities shift quickly Communicate clearly and can articulate process challenges to propose practical, fast-turnaround solutions Use Applicant Tracking Systems proficiently to increase team efficiency and throughput Solve problems in the moment to keep fast-paced pipelines moving without losing accuracy Adapt effectively to a scaling, high-volume environment while maintaining confidentiality Note: We encourage you to apply even if you don’t meet all the listed qualifications; ability and impact cannot be summarized in a few bullet points. Nice to Have Operational experience using Greenhouse, Ashby, Confluence, and GoodTime Data-focused approach, with the ability to manage and interpret reports relating to process efficiency Join Helsing and work with world-leading experts in their fields Helsing’s work is important. You’ll be directly contributing to the protection of democratic countries while balancing both ethical and geopolitical concerns The work is unique. We operate in a domain that has highly unusual technical requirements and constraints, and where robustness, safety, and ethical considerations are vital. You will face unique Engineering and AI challenges that make a meaningful impact in the world Our work frequently takes us right up to the state of the art in technical innovation, be it reinforcement learning, distributed systems, generative AI, or deployment infrastructure. The defence industry is entering the most exciting phase of the technological development curve. Advances in our field of world are not incremental: Helsing is part of, and often leading, historic leaps forward In our domain, success is a matter of order-of-magnitude improvements and novel capabilities. This means we take bets, aim high, and focus on big opportunities. Despite being a relatively young company, Helsing has already been selected for multiple significant government contracts We actively encourage healthy, proactive, and diverse debate internally about what we do and how we choose to do it. Teams and individual engineers are trusted (and encouraged) to practise responsible autonomy and critical thinking, and to focus on outcomes, not conformity. At Helsing you will have a say in how we (and you!) work, the opportunity to engage on what does and doesn’t work, and to take ownership of aspects of our culture that you care deeply about What we offer A generous compensation and benefits package (in addition to base salary) that includes, but may not be limited to, insurance coverage (medical and travel), flexible paid time off, paid holidays, and remote and/or hybrid work available depending on position. All compensation and benefits are subject to the terms and conditions of the underlying plans or programs, as applicable and as may be amended or superseded from time to time. Helsing is an equal opportunities employer. We are committed to equal employment opportunity regardless of race, religion, sexual orientation, age, marital status, disability or gender identity. Please do not submit personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, data concerning your health, or data concerning your sexual orientation. Helsing's Candidate Privacy and Confidentiality Regime can be found here .

Requirements

Must-haves

The day-to-day
Support high-volume interview scheduling across multiple time zones, working with the wider Talent Operations team to balance candidate, interviewer, and hiring manager availability at pace
Operate Applicant Tracking Systems and automated scheduling tools to manage complex, fast-moving interview loops for virtual and onsite candidates
Act as a key point of contact for candidates and interviewers, ensuring rapid response times and a seamless experience
Maintain accurate, real-time data, documentation, and templates across all internal systems to support quick decision-making
Partner with Talent Acquisition and Talent Operations colleagues to identify scheduling bottlenecks and implement measurable improvements to throughput and turnaround time
Contribute to reporting on scheduling speed, pipeline velocity, and interview completion rates to track operational performance
You should apply if you
Have supported a scaling, high-volume talent acquisition function with a focus on operational execution
Manage complex, multi-time-zone scheduling with precision, even when priorities shift quickly
Communicate clearly and can articulate process challenges to propose practical, fast-turnaround solutions
Use Applicant Tracking Systems proficiently to increase team efficiency and throughput
Solve problems in the moment to keep fast-paced pipelines moving without losing accuracy
Adapt effectively to a scaling, high-volume environment while maintaining confidentiality
Note: We encourage you to apply even if you don’t meet all the listed qualifications; ability and impact cannot be summarized in a few bullet points.

Nice-to-haves

Operational experience using Greenhouse, Ashby, Confluence, and GoodTime
Data-focused approach, with the ability to manage and interpret reports relating to process efficiency
Join Helsing and work with world-leading experts in their fields
Helsing’s work is important. You’ll be directly contributing to the protection of democratic countries while balancing both ethical and geopolitical concerns

Application prep

Use the role’s language and application details while tailoring your materials.

Keywords to mirror

Platform: greenhouse
Effort: quick

Benefits

Benefits detected in the listing.

Paid Time Off