Job description

Description: Title: Facilities Coordinator II Location: Chelmsford, MA, 01824 Duration: 0-12+ Months Shift: Monday-Friday- 8 hour shift on day shift, hours flexible. Pay: $23.00/Hour - $25.00/Hour • You will be responsible for our CMMS database and scheduling between Departments and Vendors. • They will require a high degree of initiative, strong communication skills, experience in Microsoft Office (especially in Outlook, Word and Excel), and resolving problems. What will you do? • Maintain scheduling and task management through our CMMS (computer maintenance management system) to keep track of assets, corrective and preventive maintenance activities. • Schedule and coordinate work for outside vendors and Facilities technicians with appropriate work-center Supervisors on our CMMS database. • Manage the Facilities group calendar including PTO, contractor visits, site events needing support, and the working location of team members on a given day. • Provide support for critical documents and always filing and maintaining records in an audit ready state following Good Documentation Practices. • Maintain and update departmental standard operating procedures (SOP’s). • Prepare and maintains monthly metrics for the department. • Partner with other site administrative support in the orchestration of meetings, report generation and projects. • Create purchase order requisitions and process of invoices for payment via our portal. • Ensure timely completion of activities and projects; maintain follow-up on all electronic and written correspondence. • Purchase office equipment and supplies for the department(s). Education • High school diploma or equivalent required. Experience • 2+ years of experience in a similar administrative or facilities role. • Experience in a cGMP environment with use of a BMS and CMMS system is desirable. Knowledge, Skills, Abilities • Strong interpersonal skills, ability to build relationships, highly motivated, and organized. • Excellent verbal and written communication skills with experience. • Ability to maintain a professional demeanor in a fast-paced environment, easily handling and overcoming scheduling demands/conflicts and multiple simultaneous requests. • Ability to adapt, maintain effectiveness in varying environments and with different tasks, responsibilities, and people. Employee Benefits: At LanceSoft, full-time regular employees who work a minimum of 30 hours a week or more are entitled to the following benefits: • Four options of medical Insurance • Dental and Vision Insurance • 401k Contributions • Critical Illness Insurance • Voluntary Permanent Life Insurance • Accident Insurance • Other Employee Perks EEO Employer LanceSoft is a certified Minority Business Enterprise (MBE) and an equal-opportunity employer. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. LanceSoft makes hiring decisions based solely on qualifications, merit, and business needs at the time.

Requirements

Must-haves

Title: Facilities Coordinator II
Location: Chelmsford, MA, 01824
Duration: 0-12+ Months
Shift: Monday-Friday- 8 hour shift on day shift, hours flexible.
Pay: $23.00/Hour - $25.00/Hour
You will be responsible for our CMMS database and scheduling between Departments and Vendors.
They will require a high degree of initiative, strong communication skills, experience in Microsoft Office (especially in Outlook, Word and Excel), and resolving problems.
What will you do?
Maintain scheduling and task management through our CMMS (computer maintenance management system) to keep track of assets, corrective and preventive maintenance activities.
Schedule and coordinate work for outside vendors and Facilities technicians with appropriate work-center Supervisors on our CMMS database.
Manage the Facilities group calendar including PTO, contractor visits, site events needing support, and the working location of team members on a given day.
Provide support for critical documents and always filing and maintaining records in an audit ready state following Good Documentation Practices.
Maintain and update departmental standard operating procedures (SOP’s).
Prepare and maintains monthly metrics for the department.
Partner with other site administrative support in the orchestration of meetings, report generation and projects.
Create purchase order requisitions and process of invoices for payment via our portal.
Ensure timely completion of activities and projects; maintain follow-up on all electronic and written correspondence.
Purchase office equipment and supplies for the department(s).
High school diploma or equivalent required.
2+ years of experience in a similar administrative or facilities role.
Experience in a cGMP environment with use of a BMS and CMMS system is desirable.
Knowledge, Skills, Abilities
Strong interpersonal skills, ability to build relationships, highly motivated, and organized.
Excellent verbal and written communication skills with experience.

Nice-to-haves

None flagged.

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Effort: medium

Benefits

Benefits detected in the listing.

Dental

Vision

401k

Pto